Finding software can be overwhelming. We've helped many media businesses choose the right accounting software so they can automate ad sales management and track core finances.

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Deskera ERP

Deskera ERP is designed as a powerful and intuitive suite of business solutions with one goal in mind – to make digital transformation simple. This transformation has to be simple and economical. It is why Deskera has trusted users... Read more

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Recent recommendations: 75 recommendations

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NetSuite

NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read more

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Recent recommendations: 49 recommendations

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FINSYNC

FINSYNC provides multi-user cash flow management in the cloud to US-based small and medium-sized businesses. Businesses can upgrade from payments to invoicing, bill pay, payroll, project tracking, time tracking, expense reimbursement,... Read more

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Recent recommendations: 45 recommendations

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Multiview

For organizations seeking a solution that conforms to their existing operations, Multiview offers a suite of financial solutions. With Multiview, companies gain visibility over corporate data. The solution includes 14 modules that... Read more

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Recent recommendations: 39 recommendations

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Sage Intacct

Sage Intacct is a provider of cloud-based financial management and accounting software. Sage Intacct's software solution is suitable for small to midsize accounting firms and can provide financial reporting and operational insights... Read more

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Recent recommendations: 28 recommendations

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Striven

Your cloud-based, all-in-one business management solution. Striven is ready for your business right out of the box. With fully integrated accounting, CRM, inventory, project management, human resources features, it's the only software... Read more

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Recent recommendations: 12 recommendations

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Oracle JD Edwards

Oracle JD Edwards EnterpriseOne is a cloud-based Enterprise Resource Planning (ERP) and supply chain management solution that provides ERP applications and tools for finance, consumer goods, human resources, distribution and manufacturing... Read more

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Recent recommendations: 7 recommendations

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FinancialForce Financial Management

FinancialForce Financial Management (FM) is a cloud-based system built to provide a complete financial management solution for sales and services-orientated companies of all sizes. FinancialForce FM has several inherent applications,... Read more

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Recent recommendations: 3 recommendations

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Sage X3

Sage X3 is a powerful ERP software solution designed for medium-to-large national and global manufacturers, distributors, and after-sales providers and can establish a foundation for your digital transformation. Sage X3 comes with... Read more

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Recent recommendations: 3 recommendations

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Deployments: CloudOn premise
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Desk APP

Deskera’s business app and the first B2B super app is designed for today’s workforce that’s always on the go. Built for all platforms the DESK App is available for iOS and Android and is feature rich at no cost. Desk Mobile... Read more

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Recent recommendations: 1 recommendations

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Beyond Software

Beyond Software is a project accounting and management software system available for small to mid-size companies. The system allows organizations to manage and execute around their projects by increasing visibility and creating accountability.   Industries... Read more

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Sage Fixed Assets

Sage Fixed Assets is a hybrid asset management solution that helps businesses track and manage the fixed assets through different steps of asset lifecycle. The solution offers integrated accounting features and multiple methods to... Read more

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Recent recommendations: 12 recommendations

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24SevenOffice

24SevenOffice is a cloud-based Accounting and ERP system for small and mid-sized businesses. 24SevenOffice eliminates repetitive processes and greatly reduces the need to manually enter information. The system will also streamline... Read more

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Recent recommendations: 7 recommendations

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Microsoft Dynamics 365

Microsoft Dynamics 365 is a financial management solution that helps businesses track and manage operations related to accounting, costing, budgeting, analysis and more. The platform offers a rule-based chart of accounts and dimensions,... Read more

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QuickBooks Online

QuickBooks Online is a web-based accounting solution that caters to individual accountants and small businesses. The solution helps with bank reconciliation, tracking expenses, drafting invoices and monitoring financial reports, among... Read more

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QuickBooks Online Advanced

QuickBooks Online Advanced is a cloud-based accounting solution that helps small to large enterprises manage expenses, projects, invoices and more. It comes with a centralized dashboard, which enables users to gain insights into business... Read more

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Wave

Wave is an online accounting platform exclusively designed for small business owners, freelancers, and consultants. Wave's software provides features including accounting, invoicing, billing, payment tracking, payroll management, finance... Read more

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Happay

Happay is a cloud-based expense management solution that helps medium to large businesses manage and track expenses. It uses AI and machine learning technologies to automate processes related to expense claims management, reimbursement,... Read more

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QuickBooks Enterprise

QuickBooks Enterprise is an accounting solution designed for SMBs across different industry verticals such as construction, nonprofit distribution, manufacturing, and retail. WIth QB Enterprise solution, any business owner can expand... Read more

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TimeSolv Legal

TimeSolv is a cloud-based time tracking and billing solution that caters to accountants, consultants, architects, and freelancers, helping them manage daily business operations. TimeSolv integrates project management features such... Read more

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Buyers guide


Last Updated: June 3, 2020

Newspapers and other publication and media businesses have unique revenue funnels compared to traditional businesses. There’s revenue coming in from advertising, subscriptions and sponsorships. And then there’s a ton of expenses coming out for publication productions and other resources that have to be tracked.

As such, accounting software is an integral component of any major business today, especially a media and newspaper business that has multiple streams of revenue. Media and newspaper accounting software can help business managers and owners gain greater awareness and accuracy for their financial books. But not all accounting software is created equally. Some accounting systems will be better suited for media outlets like newspapers, magazines and other publications.

Here's what we'll cover:

What Is Media and Newspaper Accounting Software?
Common Features of Media and Newspaper Accounting Software
Benefits and Potential Issues of Media and Newspaper Accounting Software
Evaluating Media and Newspaper Accounting Software

What Is Media and Newspaper Accounting Software?

Accounting software for entertainment or publishing industries take into account the different sources of revenue and the relationship-based nature of these industries. In general, the most basic features of accounting software typically include capabilities such as:

    • Ledgering/bookkeeping
    • Accounts (both payable and receivable)
    • Analytics reports and dashboards
    • Employee payroll
    • All these features are commonly found throughout basic accounting software. Users can leverage these features to collect, monitor and analyze business costs, expenditures and revenue. The software can even break down this data into specific business organizations and individual employee performance.

Specialized media and newspaper accounting software also often merges with ad sales, scheduling, ratings, subscription management and other types of media or publishing technology features. Media and newspaper accounting software is meant to provide users with a seamless, integrated experience to record and analyze revenue flows for their entire business.

When researching accounting systems, there are a number of features to be on the lookout for. We’ve put this guide together to help point out the accounting software functionality most important to those in the media, as well as tips on evaluating these solutions.

Common Features of Media & Newspaper Accounting Software

As well as accounts payable/receivable and other basic accounting functionality, consider the following features:

Comprehensive digital campaign and project management Ensure that your accounting software is setup to manage the ins and outs of a media company. For example, integrate ad sales and placements, manage your trading partners and campaign data, classify data according to category and language (if necessary), know who’s working on which projects and reassign them accordingly etc.
Ratings and performance evaluation Enterprise and best-of-breed solutions will support the inclusion of Nielsen data, sales figures and distribution reports to support competitive analysis and ensure relevance in the marketplace.
Scheduling Incorporate programming schedules, talent booking/media buys and even compare for clashes and competing programming.
Ad sales management Advertising is the backbone of the entertainment and publishing industries. With ad sales continuing to rise, dependable communication between buyer and seller is more important than ever. Ensure your media accounting solution supports ad sales by recording account information, media buys, billing and spot trades or make-goods.
Customer relationship management Manage subscriptions and retail distribution. Store customer and distributor information like address, subscription history and any interactions to support subscription renewals or expansion into related markets.
Automated web-based classified ads management Helps create more efficient ads management and reduce risk of errors associated with rekeying classified ads manually. Integrates your classified advertising system with your website, to route payments through accounting while ensuring ad copy goes directly to the classifieds department.

Benefits and Potential Issues of Media and Newspaper Accounting Software

The main benefits that come from the adoption, implementation and optimization of formal accounting management software are vast and highly beneficial. Accounting systems enable businesses to gain greater transparency into incoming and outgoing money. It’s this insight into costs and expenditures that helps you make more informed and impactful decisions to take your business to the next level.

This transparency come from the vast amount of easy-to-digest reports and dashboards that summarize technical information into actionable takeaways for your business. These industry-specific accounting platforms offer newfound avenues for you to optimize your business strategies for success.

There’s no doubt media and newspaper accounting software offers many benefits, but there are plenty of concernable issues to discern when implementing a system. For example, not all accounting software for these publication businesses includes the necessary back office features. If you go with a system that doesn’t include additional publication business capabilities, you’ll need your system to integrate with software for those additional features.

Another issue you need to address before choosing your new accounting software is scalability. These are obviously turbulent times for media, newspapers and other publications. It can be tough to discern where your business will be in a year, or two or five, but it’s something you have to try and consider when selecting software.

Evaluating Media and Newspaper Accounting Software

No one needs to tell you that with the growth of digital channels (MOBILE!), the business models for media and publishing industry companies are changing in a way we haven’t seen since the invention of the VCR. These changes can be particularly stressful if the organization is still relying on an inflexible generic accounting system, which can slow down the accounting phase, reducing staff efficiency and increasing costs.

While your financial department likely has and will always be a cost center for your business, the right accounting software can go a long way in reducing those costs and getting your accounting business out of the red and into the black.

When evaluating media, newspaper or other entertainment or publishing industry accounting systems, ask the following questions:

    • Is it designed specifically for your segment of the industry (i.e., TV or film; newspaper or magazine; content development or distribution)?
    •  
    • What is your primary source of revenue? Is this software designed to track payments for that type of source?
    •  
    • Do you want only accounting capabilities, or more features to support business/content development/sales?
    •  
    • Do you want to integrate your software with your website?