Content Management Software (CMS)

Finding software can be overwhelming. We help businesses and marketing departments choose the right content management system to manage documents and assets.

Showing 1-20 of 130 products

eFileCabinet

eFileCabinet is a document management solution (DMS) that is suitable for companies of all sizes and in a wide range of industries such as accounting and financial services, manufacturing and healthcare. The solution can be hosted... Read more

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Recent recommendations: 49 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Box

Box is a cloud content management platform for companies of all sizes and industries. It offers security and controls for admins as well as sharing and collaboration capabilities for end users across the globe. The Box platform allows... Read more

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Recent recommendations: 23 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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NAVEX Global

NAVEX Global is a fully integrated compliance management system that allows businesses to consolidate their entire GRC program onto a scalable cloud-based platform. The suite of GRC software and training tools offers functionality... Read more

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Recent recommendations: 22 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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M-Files

M-Files is a content management tool that helps users organize, manage and track documents and information. The solution is suitable for small and large businesses in multiple industries. On-premise, cloud-based and hybrid deployments... Read more

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Recent recommendations: 17 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Centralpoint

Centralpoint by Oxcyon is a content management solution that can be installed on-premise or accessed on the cloud from any mobile device with an internet connection.The modular applications can be deployed in a configuration that suits... Read more

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Recent recommendations: 13 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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ViewCenter ECM Suite

ViewCenter by ICM Document Solutions is an enterprise-level content and document management system designed for businesses looking to automate and streamline the storage of their critical records. The program is web-based, allowing... Read more

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Recent recommendations: 13 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Contentverse

Contentverse is a cloud-based content management system designed to work on desktop and mobile devices. It is suitable for large and midsize businesses in all industries and allows users to upload, store and edit documents, search... Read more

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Recent recommendations: 11 recommendations

Platforms: MacWinLinux
Deployments: On premise
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Document Locator

Document Locator is enterprise document management software that is uniquely integrated into Microsoft Windows. The platform is integrated with Microsoft Office and other business applications, and works directly inside of Windows... Read more

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Recent recommendations: 9 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Dokmee

Dokmee from OfficeGemini is a document management solution for businesses of all sizes. It can be installed on-premises as well as hosted on the cloud. Key features include document management, multi-user access, file and folder restrictions,... Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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IntelligenceBank

IntelligenceBank offers a comprehensive approach to Content Management suitable for many companies. These web-based solutions are designed to be easy to use, and a free trial allows users to test drive the system. Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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HotDocs

HotDocs is a document automation solution designed for businesses of any size or type. It enables users to convert frequently used documents and forms into ready-to-use templates to automate customer documentation. The solution offers... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Amplifi.io

Amplifi.io is a centralized digital asset management hub designed to help medium and large size companies manage and share images, documents, logos, messaging, specs, videos and other marketing collateral.  Amplifi.io offers controlled... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Brandfolder

Brandfolder is a cloud-based asset management solution that provides various processes to organize, store and retrieve media assets and manage digital rights and permissions. The solution can be customized for businesses in industries... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Wedia

Wedia is a cloud-based marketing resource management and content management solution designed for midsize and large businesses. It allow users to design, manage, distribute and score content across multiple teams and channels. Key... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Widen Collective

Widen Collective is a cloud-based digital asset management solution designed to support the content lifecycle from creation to distribution.  The product offers a centralized library to manage images, documents, audio and video files... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Libris

Libris by PhotoShelter is a cloud-based digital asset managemnt solution for businesses in many industries. Users can upload, organize and share digital assets such as photos, videos and more, with no limit on asset size. Users can... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Synergize

Synergize is a document management solution designed for large and midsize transportation businesses. It offers business process management, image capturing, workflow management tools and records management. The software is available... Read more

Platforms: Win
Deployments: On premise
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Doc.It Suite

Since 2001, Doc.It Suite, a document management platform, has been available to accounting and tax professionals. Doc.It Suite offers the user a variety of applications including document management, document capture & image-processing,... Read more

Platforms: Win
Deployments: On premise
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CaptureFast

CaptureFast is a cloud-based content management system (CMS) that is suitable for businesses in a variety of industries. Key features include document capture and image processing. A mobile app is also available for Android and iOS... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Dropbox

Dropbox is a cloud-based file sharing software system that caters to individuals and businesses of all sizes. This solution allows users to share files and send file requests to people even if they don’t have a Dropbox account.... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Buyers guide


Last Updated: June 1, 2019

Content management solutions are divided between two categories: those that offer services for publishing content on a website, and those that provide infrastructure for organizing company documents. Add to this the variety of software for highly specialized workflows, such as case or contract management, and the process of selecting the right content management system (CMS) gets tricky.

This buyer’s guide is intended to make the process much more bearable. Here’s what we’ll cover:

Reviewers' Choice
What Is a Content Management System?
Common Features of a Content Management System
What Is Enterprise Content Management (ECM)?
CMS Use Case: Case Management Application
What Type of Buyer Are You?
Benefits and Potential Issues
Market Trends to Understand
Best Tactics for Selecting New Software
How Is It Priced?
Recent Events You Should Know About

Reviewers' Choice

cms reviewers choice

 

Reviewers' Choice Products

Box Dropbox
eFileCabinet HubSpot Marketing
WebMerge  

Our Reviewers’ Choice list shows the five highest user-rated software solutions for CMS when adjusted for total number of reviews and recency of reviews.

If a software solution has more reviews, and more recent reviews, we value those ratings more highly than a product with fewer, older reviews. This is because is it much harder to get 100 five-star reviews than it is to get 10.

We also know that software vendors continually tweak and update their product, so we believe that more recent reviews tend to be more accurate.

To determine which products made the final cut, we looked at how users rated each solution's:

  • Overall performance,
  • Ease of use, and
  • Customer support

A solution can make the Reviewers' Choice top five in all three categories, or just one or two. All software solutions in the Reviewers' Choice have at least 10 reviews from real software users. The final products are listed in alphabetical order from left to right.

For more details on how we selected our Reviewers' Choice, read the full methodology.

What Is a Content Management System?

Content management systems are software solutions used to author, organize and store content for a business. “Content,” itself, can refer to a huge range of things: from documents for systems of record (e.g., birth certificates for a government agency) to invoices for a services company to working office documents, such as Excel spreadsheets. Moreover, “content” doesn’t just mean traditional, text-based documents—it can also refer to multimedia files, the written copy on a website or content generated on social media.

The CMS market broadly divides into two main product groups:

Web content management. First, there are CMS for websites, often specified as “Web-CMS (W-CMS).” As generally understood, a W-CMS helps create published and unpublished content within a website that is intended for public distribution. The W-CMS platform can facilitate a blog and an online store, among other types of Web-based content.

Document management. Second, there are document management systems, sometimes labeled “DMS” to distinguish them from W-CMS. A DMS deals, for the most part, with electronic or printed content that has not been created for public distribution. Some examples would be internal documents that help a company function (e.g., company reports), or client-facing documents that facilitate transactions, such as contracts and invoices. Companies looking to store and serve documents more securely should consider using a virtual data room.

scandox

iDatix's Scandox software for image capture and indexing

Common Features of a Content Management System

While some products in the CMS market are “integrated suites” (meaning they house multiple CMS applications all in one place), others are sold as “best-of-breed” systems (single applications). Below is a breakdown of applications that may be available either on their own, or bundled as part of a suite.

Further, since W-CMS and DMS solutions are architected to manage different types of content, they house distinct types of applications. Here are the application categories for each:

Application Categories: W-CMS

Publishing Facilitates online authoring and publishing, including features such as text editors, Web pa