Convene Software

Prior to using Convene we were collating documents from across the business to put into Board papers using which was a formatting nightmare. Convene has enabled our organisation to set agendas well in advance, create dynamic agendas and importantly give Directors the opportunity to make notes before, during and after the meeting which can be added to the minutes. Voting and resolutions are also able to be done online and the program provides a cloud based solution which gives everyone the ability to source current information.

Pros

Convene works on all platforms and makes organising document, taking minutes, agendas, so much easier and allows for compliance against quality management and good governance practice. The reminders, actions and presentation of documents is fantastic.

Cons

Initially took some time to get used to the system and understanding the nuances of the review room etc.

Board meeting planning and inter meeting action tracking

Pros

A broad spectrum of collaborative functionality

Cons

Genuinely not sure what i can think of as a negative

Great!

Pros

Easy and efficient for training people how to use it - great for meetings and to store a range of documents. We've had no major problems with the software so far, and much more reliable than printing off dozens of papers.

Cons

Regular updates can be difficult to manage

Awesone

Pros

Convene has an easy access on the IPAD for our meeting.

Cons

having to reset user name and passwords

Pros

Easy to use. Interface on all platforms is intuitive. Exceptional support.

Cons

There really isn't anything I/we do not like about this product.

Good customer service. Good value.

Pros

Work good in a low bandwidth environment

Cons

We have not found any issue that have not been resolved quickly.

Pros

Convene provides an easily accessible and secure platform to help us manage our board and committee meetings. The platform security and the ability to set access permissions on an individual and group level is particularly important to us in order to maintain data security in relation to confidential and sensitive information. User support from convene is always quick and helpful

Cons

we cannot find anything negative really,

Pros

Really user friendly for both administrators and app users. The app offers a lot of functions and the ability to share comments prior to the meeting has assisted with the understanding of reports.

Cons

Sometimes the app is a bit sluggish and slow to load documents and meetings. My IT Team has also had a few issues with installing the various apps on our devices, however, the Support Team are very helpful and quick to respond with any issues we log with them.

time - thereby saving money!

Pros

Very easy to use
Convene is more than just a meeting portal - it's a great resource for sharing publications/documents and electronically reviewing and approving documents without the need to have separate meetings for these.
Functions available in this app are great - including combining all meeting papers into one pack.
Support is second to none - 24/7 and very accommodating.
Overall, Convene has been extremely cost-effective and offers far more functionality in comparison to others we have trialled and has been great asset to us in Governance!

Cons

Nothing major at all that is negative about this software. A couple of small areas that could be introduced over time, and we understand that as the software is evolving, Convene can be further refined.

Pros

Functionality to collate all papers into one document. Ease of access for all users. Ability to manage the account for users.

Cons

Nothing major that I dislike about the software. Have found that there is a lack of detail provided when new versions are released.

Pros

This software is extremely easy to use and has saved a great deal of time and paper across a number of departments.

Cons

There is nothing negative I can say about this software and the support and training have been first class.

The software has saved the organisation a lot of time and money (and paper!!)

Pros

A) Very user friendly
B) Easy to use and navigate through
C) Very useful back end team / good customer service

Cons

A) Software updates/requests can take some time - although once they are requested the team are very good at communicating any updates on a regular basis.

Better for GDPR and control over access to the board information packs

Pros

Easy to use, great advise and support setting up. Simply to understand, navigation just works and is intuitive. Quick to build packs and control access

Cons

The UI is not as polished as some on the market but then the prices is less than half of those. Would recommend this over their competitor as better value

The software helped me to save time and money on scheduling meetings and running my business.

Pros

Azeus Convene has the possibility to prepare meetings anywhere and offline. It has a system to protect all your information and data so you don't need to worry. The software also notifies all group participants of updates about meetings and other events.

Cons

I did not find any negative points using this software, it helped me a lot in preparing and running meetings.

Pros

That it is very easy to use, quick and convenient and engages Board and SMT with their papers and actions

Cons

Would be nice to be able to change and some options for actions rather than the fixed outstanding, cancelled and completed

We save so much time. Using Adobe to collate the papers used to not only take ages but would often not work.
The management of written resolutions outside of meetings is much easier.

Pros

It was quick and easy to implement. The software itself is intuitive to use and even the least tech savvy Board Members have found it straightforward and easy to use. We haven't used all the functionality (Board Members are yet to use the 'presenting' function) but the meeting, document library and resolution functions adequately meet our needs.
The pulling together of the Board papers is a quicker and less stressful experience than it was previously and with improved security as we're not emailing round pdfs to various email addresses.

Cons

Having used two similar products, I really struggle to find a fault with Convene, as it generally provides the same functionality more efficiently and for a lower cost. It would be helpful to be able to hyperlink between documents within the document library but unsure if this is just something that isn't possible with cloud based software. Probably the biggest fault, based on the feedback from our Board is...why didn't we get it sooner!

Paperless meetings.

Pros

It is intuitive and easy to use. It lets you easily and quickly create meetings from the admin side. Meeting attendees can pick up easily and it works on multiple platforms.

Cons

There are no issues from either an admin or users point of view. It is intuitive and easy to use.

Cost and time savings - not having to produce paper copies for meetings; users receive papers instantly instead of waiting for the post; published papers can be replaced easily etc.
Greater flexibility - easier to carry an ipad than heavy packs of papers; papers for previous meetings are all in one place so easily accessible.

Pros

Very easy to use as an administrator and user. The software is very intuitive and, despite some initial resistance to moving to paperless meetings (myself included!) I've not had any negative comments from users and some are keen to extend use within their own departments. I'm told by those who use other packages that it compares very well with other more expensive software and is very good value for money. Support from Convene has been excellent with a friendly, supportive account manager who is quick to respond to any queries and who is very good at explaining things.

Cons

There isn't anything I don't like about this software. There are one or two small things which could be improved but I understand the software is constantly being refined and Convene are keen to explore suggestions.

Got rid of all the paper and gave 1 to 3 days more (depending on the post) to prepare for meetings

Pros

Generally very easy to use and I particularly like the annotations and note system that I can use.

Cons

I am not always aware if I have the latest update installed and it can catch you out just as a Board meeting is about to start

Security for our board information, control over users, a single place for all of the information and and easy to use system which is cost effective.

Pros

The software has clearly set out sections, is easy and intuitive to use, has very informative user guides and excellent customer support.

Cons

This software doesn't do as much as as some of the other similar products out there. But it does enough (and in some cases more) that we need.