Deltek Ajera - Constitution Review

I would say if you know how to use Ajera, you will be really benefit from it because it is a magic tool with some limitation. Learning curve is there, but it is well worth the time to learn how the system works correctly.

Pros

Ajera not only can help to create tools for you to manage the projects well from tracking the budget hours, the worked hours, the project costs, forecasting the project probabilities, scheduling, etc. which the Ajera salespersons are mainly focused on (it is true), but also you could create a lot of additional reports - i.e. Forecasting the workloads for next few years which will provide the data to support HR making hiring decisions, the revenue projections, and the revenue capacity with the employees you have, etc. Even more, you could create the user-friendly accounting functions in Ajera to make the accounting side move efficiently than using the accounting software - i.e. Simply Accounting, Quick Books

Cons

1. Add more import options will be great especially if we could create the custom forms to submit the data to the fields including the custom fields in Ajera.
2. Allow the Vendor Invoices to be submitted by the vendor to the client side Ajera directly especially for the architecture firms
3. Allow sharing some info from Ajera to the company website

Ajera provides simple timekeeping when billable vs. unbillable is important.

I use Ajera for timekeeping for an engineering client. We create the projects from an admin level and can assign certain things to certain staff members. It allows for them to view their accrual pay, and the submittal for approval process is as easy as can be. Our supervisors get automatic emails to approve time sheets, and rarely do we have to ask staff to make changes because the format allows for such easy time entry to projects and overhead or otherwise. Ajera is a good option for timekeeping in the instance you need to bill your time to specific projects. I would recommend Ajera specifically for engineering firms, and any other organization that does project based accounting.

Pros

I like the ease of use for our staff. It is easy for them to find the appropriate project they are working on to code their time accordingly. Additionally, it is easy for them to bill to Holiday, Sick, or overhead as necessary. Once in the timekeeping window, the search feature works great whether you are searching by project titles or numbers, so we rarely have to intervene to help people with their timesheets.

Cons

There seem to be a couple steps to just get to the timekeeping window. Needs simplification - maybe it's the first window that pops up so that staff doesn't have to use a drop down for the timesheet.

life saving ie work life balance

work life balance

Pros

saved time and was able to generate different report for Project managers and Principal. Also it was a easy transfer of data.Setting up project numbers and task numbers for each project so you can bill time to each project. You can then easily track costs.
You can easily create customizable reports to show what data you want to capture in an easily readable format for you to read and compare.
Time sheets are easy to enter for each employee as long as the project numbers, over head numbers, etc., are entered.
Expense sheets are easy to enter as long as project number, over head numbers, etc., are entered.

Cons

based on cloud, sometime freezes, also don't know if it follow the Privacy act. The user interface for time sheets could be more user-friendly.
The user interface for expense sheets could be more user-friendly.

Great Software for a Small AE Firm

Pros

The widgets are my favorite feature of Ajera. They allow the company to decide how to present information to the users in graphs and charts. Timesheets and expense reports can be submitted on the employee's phone. The Project Command Center is a one stop shop for managing your project. I also love how the Deltek Ajera employees are always willing to help and listen to our ideas. I have seen many things we requested occur in updates.

Cons

I do not have complaints about the software. I will warn that sometimes after major updates there are glitches. However, every software that is constantly updating of this size has minor glitches after major updates. And Deltek usually releases fixes right away.

One of the worst accounting systems out there

Literally any other system would be better. I'd recommend looking into Quickbooks, Intacct, or Sage, even Netsuite before going down this road. As soon as you are up and running you will be 10 years behind technologically and if you ever transition it will be incredibly painful and tedious.

Pros

Supports "multi-company", but creates a rats nest of transactions that will cripple your accounting team

Cons

The system is built on .NET and has bugs in nearly every module. You must use a PC and internet explorer to even log into the system which does not integrate with any outside systems such as your bank or any payments platform. To even use the system you must be well versed in the individual bugs in each module. This is one of the slowest systems I've ever used because nearly everything must be manually entered and there is almost no automation or memory of previously coded transactions.

The system is incredibly expensive to implement and maintain compared to other cloud-based systems and your team will spend countless hours manually entering data and trying to navigate the system's nuances. It's close to impossible to find skilled professionals who've worked with Ajera before or have any kind of knowledge beyond a very basic level unless you hire one of less than a dozen specialty Ajera consultants.

When I finally moved on to a new system, they would not even provide me with a backup file of my data. I'm still in the process of extracting my data after weeks of waiting and hours spent on the phone with their customer support team. It is incredible this company still exists

Great product! Access information you need quickly.

Ease of use and quickness of data entry.

Pros

Dashboards, ease of getting information quickly, and ability to customize what you see. The data entry is quick. We generate all our customer invoices in one day. Very colorful screens makes it nicer to work in. Great reports and easy to customize to your liking. I have worked with many other industry software and Ajera is by far the best. Wonderful users group is a big plus too.

Cons

General Ledger doesn't show net for the period. It is hard to think of what I don,t like because whenever we find something it is lacking they enhance the software to provide it.

Project Management/Accounting but so much more!

The Ajera platform has always been very strong. Deltek has expanded to reach to more firms allowing it the software to enhance and grow. The Ajera leadership team is always helpful and willing to work through any challenges you may face.

Pros

This fully integrated software package can be customized in so many ways but remains and easy to use tool. It allows for those of very basic to little understanding the ability to learn the key components to project management and accounting in ways the can be made understandable to everyone.

Cons

I would love to see it enhanced to have the ability archive closed projects to allow for less data to process through.

Ajera for Project Accounting Management

Pros

I am an environmental compliance project manager and my company uses Ajera for their company accounting, employee and budget utilization tracking, and invoicing. I think that the program functionality is great as it tracks in real time project management matrices (as long as project team members input their project utilization in a timely fashion). I can stay on top of my project parameters and project progress where I utilize multiple people in different office locations.

Cons

Overall, I don't have any cons regarding Ajera from a functionality and ease of use standpoint. It does take some time loading various reports and timesheets, which slows down productivity from time to time.

Would not want to use any other software.

No

Pros

Ease of use, immediate updates of charts and data, widget reporting, inquiry and exports to excel. Support has always been great, and software updates come from the company frequently to keep our software up to par.

Cons

It does not "bug me", but having a working knowledge of SQL is helpful - not everyone has that. It can be a little intimidating at first for project managers, but with support, training, and reinforcement, they do come around and use it for their needs.

Straight and to the point program has helped make tracking time painless.

Pros

Ajera is easily customizable to meet the needs of our company. With it's fast load times and simple interface, time sheets are no longer a dreaded task.

Cons

Sometimes Ajera will automatically add zeros to the end of data entered into cells. I think this is because the default is a value of zero and when selecting the cell to enter a value it does not eliminate the default amount. Fixing this will greatly improve program efficiency.

Excellent product and support. Outstanding value when compared to all others on the market.

Daily support for all business functions

Pros

They ability to customize the software to user specific values from the start but remains relatable to other users experiences.

Cons

New user experience could be improved with more open discussion on wants and needs from beginning conversation. Assessing the users level of experience and understanding of accounting and project management process