SmartBid Bid Management Software


SmartBid is an online construction bid software designed for general and prime contractors to manage subcontractor data, prequalify subcontractors, share project documents and send invitations to bid. As a web-based system, all communications, files, project and subcontractor data are stored in a secure online portal.

Approved users can access their data at any time, from any location via a web browser or the SmartBid mobile app available for iOS, Android and Windows mobile devices. Users can tap into their private sub-database and filter for qualified subs or access the integrated SmartInsight construction network to select the most qualified subs to invite to bid on every project.

SmartBid features exclusive integrations with STACK estimating and takeoff, Citrix ShareFile (and other cloud storage solutions), the Virtual Planroom Network of builders exchanges across the U.S., the SmartInsight online construction network and others.

SmartBid is designed for any small, medium, or large general contractor, prime contractor or design/build firm. The optional Spanish and French subcontractor portals also make SmartBid a preferred product of builders with large numbers of multi-lingual subcontractors.



62 Reviews of SmartBid Bid Management Software

Overall rating

4.38 / 5 stars

Filters:

Showing 1 - 20 of 62 reviews

September 2011

Hank from J. E. Dunn Construction


Ease-of-use

5 of 5

Customer support

5 of 5

Functionality

5 of 5

September 2011

JE Dunn Construction is an ENR top 20 General Contractor with offices from Charlotte, NC to Seattle, WA. We have been using SmartBidNet nationally since March of 2010 and regionally in the Southeast for another year prior to that. Before using SmartBidNet, we used iSqFt for several years and several other systems including Pipeline and BidFax. SmartBidNet is the right bid management software package for our organization for a multitude of reasons, several of which are: - Flexibility and customization of the system set-up - SmartBidNet's commitment to adopting current technologies - Ease of use for subcontractors The SmartBidNet system can be configured to accommodate firms ranging in size from only a couple of users to the largest multi-divisional, multi-office organizations. We currently have a total of 431 users across 20 different offices. SmartBidNet allows us to configure our system so that we can group our internal users, projects, and subcontractors by office and our offices by regions so that we can tailor the access of our users to fit what those users should be working on. We can limit or allow access to projects and subcontractor records by user, by proficiency, by office, by region, or by function (preconstruction, operations, accounting, HR, etc.). As an administrator, this flexibility is invaluable and crucial in maintaining security and accuracy of our information. The directors at SmartBidNet have adopted a shrewd practice of releasing new versions of their software about once a month. All subscribers to the system automatically get these new releases by virtue of the system being web-based. In these releases, SmartBidNet will implement (usually) small changes. Users benefit from this methodology by not having to go through extensive training following the typical 'Major Product Release' pattern of most software vendors. This method also allows SmartBidNet to run a continually changing list of product development activities and can more quickly adapt to incorporate newer technologies into their system. This has been particularly important to us as an organization as we have begun to integrate our custom in-house software applications with SmartBidNet in various ways. SmartBidNet offers a refreshingly open policy of allowing our internal systems to push or pull information directly to / from the SmartBidNet system, commenting to us at one point, "It's your data, you can do whatever you want with it". The last item I want to highlight speaks for itself. SmartBidNet leads the industry in ease of access and ease of use for subcontractors. One button access of project information was pioneered by SmartBidNet. Their commitment to a simple subcontractor interface is second to none. SmartBidNet has allowed us to pull together all of the offices for our entire company into a cohesive, well-organized, properly restricted system for the first time ever. This has allowed us to capitalize on many of the synergies that a multi-office general contractor should have in regards to shared resources and shared contacts. It has been a major improvement over previous systems.

May 2018

Clarissa from J. Scull Construction Service

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

5 of 5

May 2018

Very effective bidding tool!!

Saved time (which equals $$$) and now we have a great place to store our bid documents, and easily distribute them to all of our subcontractors and suppliers!!

Pros

As a general contractor/construction manager firm, we use SmartBid on almost all of our projects. It's a great tool to let our subcontractors and suppliers know what projects we're bidding on, and ensure we have proper coverage for the scope of work involved. I was part of the initial setup when our company first began using SmartBid. We used to make a "call list" and someone would actually call up to a few hundred subs and suppliers for every project we bid. WOW. I can't believe we wasted so much time! Now, just a few clicks of a button and all of our bidding documents are in one, easily accessible place, and all the appropriate subs and suppliers are notified! Amazing!

Cons

The initial setup was a bit time-consuming. This was partly due to our own company's massively outdated subcontractor and supplier list. Most of our time was spent "trimming the fat" and updating old contact information. There are also limited user profiles, when it would be nice to have more people in our company be able to interact with SmartBid.

March 2018

Rachel from Raineri Construction

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

March 2018

Smartbid- Great for general contractors!

The benefits included are ease of access, multi user capability, subcontractor functions, and the blast emailing projects out to get the project to as many subcontractors as possible. We like the fact that it is cost efficient and allows our subcontractor pool to benefit from the program as well. You can also import public data agency information that includes new subcontractors.

Pros

I enjoy that smartbid streamlines the bidding process in construction. It allows you to upload drawings & specifications, as well as selecting trades to solicit to easily. Most bidding softwares are too complex for small subcontractors to understand and easily access documents. Smartbid offers ease of use for these subcontractors as well as allowing subcontractors to benefit the way the general contractor is. Having the availability to create takeoffs in Smartbid for the subcontractors you invite is so important.

Cons

The only thing I struggle with for Smartbid is the options to having subcontractors change their information within the program. We would like to see that subcontractors can update their license information as well as contacts for their company. Hopefully changes will be made in the future to allow these features to be utilized.

January 2019

Anonymous

Verified Reviewer

Company Size: 1,001-5,000 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

January 2019

Smartbid for soliciting proposals

We use this software during the bidding process. It gives me the ability to add contacts, change addresses, email, ect. with ease. Quick communication options such as email solicitations or faxes if needed. The reports help, as well as creating Non Disclosure agreements. Adding files and having security control of who views those files is a big benefit.

Pros

User friendly, and easy to navigate the site. Not too many clicks of the mouse, and has the ability to add and delete unwanted fields. Very fast and friendly customer support for easy or hard questions.

Cons

Not too many cons. I am a big fan of this software for the use of getting quotes for bids.

June 2018

Amin from Varcon Construction

Company Size: 51-200 employees

Review Source


Ease-of-use

3 of 5

Functionality

4 of 5

June 2018

Powerful bid management software

Pros

It gives you all you need to manage a bidding process.
- multiple divisions
- pick the trades based on so many items, like area code, location, division and etc.
- track who has been reviewing the document, who is interested who is not and etc
- customised tender packages
And lots of other features

Cons

Weak in searching- you should know how exactly the trade has been saved, otherwise you should try multiple entries.
It’s tricky to add new contacts to the trades and send the invitation for a recent tender
It is not that much user friendly and needs time to be expert

June 2017

Chris from Coastal

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

5 of 5

June 2017

PreConstruction and PreQualification Solution

Pros

This software is easy to use, customizable, and their customer service is excellent. yet to find a software that compares.

Cons

I would like if it was dummed down a bid for subcontractors. I dont like they have to create a login.

Response from JBKnowledge of JB Knowledge Technologies

Replied July 2017

Chris - Thank you for the review and feedback! I wanted to make sure you knew that subcontractors are not required to create a login - they are giving an access code to your project in the email you send and can view documents and bid project details quickly and easily. If you have any doubt, please reach out to support@smartbidnet.com so they can walk you through the process your subs encounter!

March 2017

Kalpana from Batson-Cook Company

Company Size: 501-1,000 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

4 of 5

Functionality

5 of 5

March 2017

Love the endless features

We have been using iSqFt for so long until we stumbled on this amazing product. Absolutely love it. Its very simple to use and got tons of more features. I actually never thought I would use the "Activity" feature . We used this to show the sub when the email we sent was opened and read and held him accountable for the changes he said he never was aware of. Also, there are constant updates and enhancements made to the program based on user review and comments, which is wonderful.

Pros

Features and ease of use

Cons

For users of old fashioned software's, It has a learning curve

Response from JBKnowledge of JB Knowledge Technologies

Replied July 2017

Kalpana - Thank you for the honest feedback and review! We're working on some updates to the system that will surely solve any existing learning curves. Please let us know if we can help you further at support@smartbidnet.com. - Liz Welsh, Marketing Director

August 2017

Todd from ASG

Review Source: Capterra


Ease-of-use

2 of 5

Value for money

2 of 5

Customer support

2 of 5

Functionality

2 of 5

August 2017

There are more affordable options

It did get us out in touch with the trades, but the coverage was week.

Pros

I do like the way a project is created and the publishing features. I do feel that it was advantageous in the way we were able to take a project that we were going to bid and get the information out to the trades

Cons

I hated the fact that their database is so out of date. Many times our bid invite was going out to the wrong person or that person was no longer with the company. The software needs some form of check and balance to ensure that the information is accurate and that companies are keeping thier information correct.

Response from JBKnowledge of JB Knowledge Technologies

Replied August 2017

Hi Todd, Thank you for your review! In SmartBid, clients primarily rely on results from their own private database, which they alone maintain. Use of our SmartInsight database of contractors is included with SmartBid as an additional resource for those situations where you will need additional subcontractor coverage, and is especially helpful when you find that you're bidding in a market that you're new to. It's a very large database, and as with any database, the maintenance of those records to keep them updated is a full-time job. People come and go, businesses shut down, etc. and naturally they don't notify us. :) Because of this we work hard to make those records as reliable as possible. Last week for example, 2,000 records deemed as invalid were purged from the system. Overall, this free resource offers a lot of value and we will continue to work hard to make it as reliable as possible!

March 2017

Chris from Coastal Construction

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

March 2017

Customer Support is UnMatched!

We have been using SmartBidNet for 4 years for our estimating and our qualification of our subcontractors. Great product and even better support.

Pros

Ease of use and great customer support

Cons

Could be easier to build prequal forms

Response from JBKnowledge of JB Knowledge Technologies

Replied July 2017

Chris - Thank you for the honest feedback and review! We're working on some updates to the system that will get users up and running on prequal quicker. In the meantime, please note you can schedule live, one-on-one training at any time with our Customer Service team. Please let us know if we can help you further at support@smartbidnet.com. - Liz Welsh, Marketing Director

December 2017

Daniel from Talisen

Company Size: 51-200 employees

Review Source


Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

4 of 5

December 2017

The right tool for the job in regard to construction management bidding services.

Great product, open API, and pretty good customer support. Its between this and building connected, but Smart Bid trumps Building connected because it does not require sub contractors to login.

Pros

The ease of use and the right amount of customization. The learning curve is present, but should not hinder a person that is at least somewhat comfortable with computer use. A great product that streamlines the bid process and allows the user the ability to tune the it to their needs.

Cons

The incorporation of the pre-qual process and other administrative tools into the software can be a bit clunky, but they still work, however, they require a bit more fiddling with.

April 2017

Robin from Matilsky construction

Company Size: 2-10 employees


Ease-of-use

3 of 5

Value for money

3 of 5

Customer support

5 of 5

Functionality

3 of 5

April 2017

I loved smartbid and I was sad to say goodbye. It was just too much money for a small company

We found a more affordable program that is better suited for our small business. But it didn't really compare. It is the closest thing we have found but it's not smartbid! Great job programmers!!

Pros

I can't say enough about the pros. It was truly a wonderful software program I loved it all. So easy

Cons

It was a bit intimidating at first and took some time to learn. But once I did, nothing really compares. Customer service was exceptional except the quality of the call sounded at times like it was a bad connection Like the Audio was in a tunnel. And some customer service reps had very strong accents.

October 2016

Chris from Wieland

Company Size: 51-200 employees


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

4 of 5

October 2016

Great Bid Software for GC's

SmartBid is a great resource especially for contractors that bid in multiple markets. Our sub database on SmartBid consists of thousands of subcontractors that work with our six regional offices across the US. Our primary precon department is located at our headquarters in Michigan, and often have to support our other offices with estimation. The software makes it easy to find qualified subs with an almost limitless amount of ways to set up a work area in the location of the project. It is full of features that we could make use of with more training. So of the simpler features are the activity report, allowing us to see whether a sub has viewed the project or downloaded the files, and a feature where you can see the browser and IP address of a sub that is viewing projects, to find out if they are forwarding your invitations to others.

Pros

Very easy to pick up the basics, and a very powerful database tool.

Cons

Some of the more in depth features could be very powerful but it would require having more time or assistants to setup for each project.

January 2019

JOAQUIN from PH Builders LLC

Company Size: 2-10 employees

Review Source


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

January 2019

Smart Bid Help me grow my construction company

Pros

The thing I like about smart bid, is that you can get onto contractors bid list and receive invites to bid a project in your working area. You just have to fill out your company information and where your working area is located and you will receive projects to bid.

Cons

To be honest, I do not know any Cons for the software. It is easy to use and affordable if you want to buy it. I use the free because I only need the project bidding invites.

March 2017

Kohl from CW Driver

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

3 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

5 of 5

March 2017

SmartBidNet

SmartBid is a fantastic resource that enables us to send out bid invitations to our choice of subs at the click of a few buttons.

Pros

Being able to quickly let our subs know new information at a moments notice.

Cons

The user interface needs to be updated. It is very difficult to understand how to send out even basic invitations to bid without the assistance of someone that has used the program for several months.

Response from JBKnowledge of JB Knowledge Technologies

Replied July 2017

Kohl - Thank you for the honest feedback and review! We're working on some updates to the system that will get users up and running quicker. In the meantime, please note you can schedule live, one-on-one training at any time with our Customer Service team. Please let us know if we can help you further at support@smartbidnet.com. - Liz Welsh, Marketing Director

April 2015

Seth from Stiles Construction


Ease-of-use

5 of 5

Customer support

5 of 5

Functionality

5 of 5

April 2015

Efficient and organized bid management system

Pros

The product is organized in a functional manner and offers great flexibility for the reality that every project is a little different and needs to be handled slightly differently.

Cons

Since it is web-based, I can utilize the software anywhere, even from a tablet. The only wish I have for this product is future development of the mobile app. That said, the app still does offer some useful functionality.

April 2018

Todd from Edge Builders

Company Size: 1,001-5,000 employees

Review Source


Ease-of-use

5 of 5

Value for money

5 of 5

Functionality

4 of 5

April 2018

Great for Our Estimators

Great program to send out mass emails for estimates large or small

Pros

There is nothing better than having management software do the work for you. This estimating tool manages large and small estimates with ease. I love sending quick emails for addenda, adding new subs and making this way easier than bogging down emails

Cons

I wish it had a few more integration tools but those could honestly be built into the program as we have not even begun to use this program as effectively as we could be.

January 2013

Ben from Ascent Construction


Ease-of-use

5 of 5

Customer support

5 of 5

Functionality

5 of 5

January 2013

We were using a bid invite program our company had developed 6 years ago when we started to have problems with the dependability of it. Invites weren't getting sent and our ability to bring in a broad base of sub bids was diminished. We were suffering from lack of work and decided to solve the problem. After searching and talking with subcontractors and competitors we decided to use SmartBidNet as a cost effective and user friendly replacement for the outdated broken system we had. Our old system did basically the same things as SmartBidNet only without all the options and wasn't nearly as easy. After about a month and a half we feel we are up and running strong. We like that we can easily add a subcontractor to the invited list and we can track who has viewed and downloaded drawings. We still have lots of training for office personnel but that will come with time. Customer support is wonderful and they check in on us every so often to make sure we are doing okay with the transition. We have had better sub bid coverage since switching to SmartBidNet and we have even landed a few jobs just in the last little bit we have been using it. I know this software will help us get more work, it has already made us more effective during the bidding process. They have a great product and great support that backs it up.

March 2017

Matt from Batson-Cook.com

Company Size: 501-1,000 employees

Review Source: Capterra


Ease-of-use

3 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

3 of 5

March 2017

Pretty Good

This software is pretty good, Need to show contact's cell phone number in all views. Overall it does what we want the software to do.

Response from JBKnowledge of JB Knowledge Technologies

Replied July 2017

Matt - Thank you for the honest feedback and review! I'll make sure our product team sees this note. Please let us know if we can help you further at support@smartbidnet.com. - Liz Welsh, Marketing Director

February 2017

Larry from Banker Insulation

Company Size: 51-200 employees


Ease-of-use

4 of 5

Value for money

4 of 5

Functionality

5 of 5

February 2017

Subcontractors side

Pros

Communication is the biggest thing for me. Submitting submittals is easier through the website. The cost is really a plus for small business owners.

Cons

None so far. So far I have not any issue that I could not resolve myself. Easy to use and manage. I feel confident that if I need customer service I will not have any problems.

February 2019

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

3 of 5

Customer support

3 of 5

Functionality

3 of 5

February 2019

Works Great

Overall this is a tool that works if you work it. Usability is key when using any bidding software. Detail used in this program is very helpful.

Pros

The break downs and overall features of this product make it very useful for bidding large projects.

Cons

I think if the communication section could be more personalized so it seems as if the user is sending a email directly and not through smart bid. Most people are overrun in emails and a personalized touch may invite more participants to open there email. Does not update the date without refreshing the page. gets confusing when making calls.