Owner InSite Software

I serve as our company’s project management software administrator. I was selected for that role because of my project/operations expertise, not my software expertise. I am not a software expert and that is why I love Owner InSite. As the administrator, it is my job to set up projects, give the staff access, and train the users (including the project’s A/E’s, Contractor and Owner). I can have the project set up and the team trained in an hour or two! I know how remarkable that is because some of our clients occasionally require us to use other software, so I have been exposed to the competition. I can’t imagine managing software that requires administrators to participate in two weeks of training or that takes months to set up. Who has the time (and money) for that? Owner InSite is easy to set up, easy to train and easy to use because it is intuitive. Things are located where you expect them to be – where I would put them if I were setting up project files. And the processes and routing are built in, so team members don’t have to figure out to whom to send items like design drawings, RFI’s, ASI’s, Submittals, meeting minutes, change requests and pay applications. Speaking of pay apps, I’m not an accountant either, but I can use and train on the accounting module of Owner Insite easily. It just makes sense. I highly recommend Owner InSite to any firm looking for an economical, simple to use, simple to implement project management solution that encompasses all phases of the project.

As the Operations Director of a large Program Management firm, I know from experience that one of the biggest reasons projects go off track is lack of communication. If key stakeholders aren’t communicating and continue to rely on their own proprietary software where the information is locked away, the team is not on the same page and problems arise. So I personally looked at numerous software solutions to fit our needs. We wanted software that not only allowed all of the project’s team members to communicate on one platform, but to do so economically. After evaluating numerous products we decided to use Owner InSite because it enables easy information sharing for a single project or an entire program. One key feature is that Owner InSite keeps the team informed by delivering key project information and event milestones directly to their email inbox. The system also includes a complete accounting module with full audit capability, document management, and project controls like Field Reports, RFIs, Submittals, and Issue tracking to seamlessly provide the information our owners and project managers need. Owner InSite has no per-seat license fees, so we can have unlimited users including contractors, sub-contractors, architects, engineers, and commissioning agents entering data and communicating instantaneously among each other. Owner InSite makes it easy to leverage essential information to keep a project on track and on budget. We think it’s the best product on the market today.

Owners Love Owner InSite

Pros

Owner InSite is an excellent Owner based Construction Project Management Software System from Design to Maintenance

Cons

At times Owner InSite can be difficult to use with lack of consistency in how certain items are used by Contractors

Simple and Effective

We strongly recommend this product and the team supporting it.

Pros

As Owner's Representatives we fill a unique niche in the industry and this software meets our needs perfectly. We tried other softwares only to leave them behind as they were cumbersome and frustrating for us and our owners. This software is easy to use, intuitive and efficient.

For us the two most important features are the "Issues" tracking, no longer do we have to send a myriad of emails and files, we use this feature to discuss and track items in conjunction with our owner's, design team and contractor team members. The other feature is the budget tracking. This is a robust and fully coordinated system that reduces our risk and tracks detail in an easy to use format.

Finally the team at Owner InSite respects the industry is changing and continues to evolve with it and its clients. Customer support has been enthusiastic and responsive.

Cons

Nothing significant.

Ready out of the box

If you need a software to manage your project, this is ideal. It gives you all the tools you need to track the project, report to your bosses, communicate with your consultants and vendors and stay on top of the work. And best of all, it all comes straight into your email inbox - without having to customize it to do so! Great value!

Pros

There are so many great things about Owner InSite, but the best is that it is ready to go - as is! You don't have to spend months or years customizing it to do the very basic things. I can start a new project and have the whole team trained in an hour. Usually takes another 30 minutes to get the owner and PM team trained on the accounting and it is ready to go.

Cons

I wish more owners were using this tool! So many think that you have to buy the super expensive behemoth to meet their needs. The reality is that tools that are bigger and more expensive just don't get used by the teams.

Owner InSite Review

Pros

Easy to Use and Great Customer Service. The software allowed us to collaborate with multiple individuals and gave everyone a snapshot of where we were with multiple items.

Cons

Accounting Functionality was minimal when I used it last.

Owner Insite Review

My overall recommendation is use the software and it will make your project run smoother and information will be exchanged more efficiently.

Pros

We utilized Owner Insite on a 600 bed dorm in Texas and I have nothing but goods things to say. It made sharing information east and improved the process of RFI's and Submittals. The customer support was excellent and the team at Owner Insite was always willing to help and make changes.

Cons

Overall our use of the software on our end was a success. The only con I have is the accounting side since we did not get to use it. I think it could have been a valuable tool but the Owner did not want to use this feature.

It is hard for me to put into words how much Owner InSite has been a tremendous asset to me while managing the construction of this project as a representative of the owner, Texas State University. It has helped me save time in the processing of Request for Information and Submittals. It has provided up to date Construction Documents organized in a manner that was easily accessed. All that were affected by the documents saw recommendations, suggestions, and approvals. While very useful during the construction, at the end of the projects we will have electronic access to all the documents (RFI, ASI, RFP, Drawings, Specifications, ETC.) available in a well-organized manner. The financial tracking portion was the only available feature that we did not take advantage off.

Construction Company - Heavy User of OIS

I highly recommend this product to any construction company seeking a user-friendly, cost effective solution to managing their capital projects.

Pros

Without a doubt, the two best attributes from my CEO perspective are:
1) Ease of use. Very intuitive. Took less than an hour to train my PM's to use the system.
2) Bang for the buck. The features of OIS are comparable to much more expensive solutions.

Cons

It doesn't sync with our P&L Software; which we use in our business to develop Balance Sheets and Income Statements.

But that is not a dealbreaker, as we were importing that manually before OIS.

Fantastic System

I would recommend this software to everyone. It streamlines the construction management process at an unbelievable cost.

Pros

I really appreciate how easy it is to use. No one needed training. Everything is very intuitive.
I also love how everything is in one place, and everyone is notified of issues, RFIs, new document versions without any additional steps.

Cons

Would like more features; so more details could be tracked (like daily quantities).
Also, would like to improve the change order process for when it is not attached to a previous change propsal.

OISNCH2012

Excellent for the purpose of managing a construction project; everyone involved was able to efficiently comunicate about the topic at hand. Extremelly intuitive.

Pros

Very easy to imprement; very easy to use; saved lots of construction administration's time during the duration of the project. Information is readily available, up to date, and retrievable with ease; the program is easily adaptable to the needs of the project.

Cons

Was so much involved in the project that did not have time to expand the usage, nor the time to find out other capabilities the software has.

OIS Review

Steve and his crew have delivered a well thought out system that works extremely well for Owners and their representatives. Newsfeeds and daily reports provide the project constituents with up to date information in a very professional, friendly format. Accessibility anywhere is flawless and works exceptionally well on an iPad. Excellent system for field staff as well. Overall a great software package that rivals the more expensive and common systems. Well done.

Pros

Ease of use, accessibility, Integration and Owner-centric orientation.

Cons

Only one - would like to see a Job Cost Accounting module offered in the future.

Owner InSite PMIS Review

Pros

User friendly, great support.

Cons

Integration of approval process for specific design team members. Using a default of Architect creates liability issues. Also, if the software had alerts for overdue RFIs or Submittals, it would help facilitate the approval/review process.

We have utilized a limited version of Owner InSite on two recent projects. Why limited? Implementation was based on the size, project progress, and GC systems that were already in place at the time of introduction. The program rivals similar construction programs in use on the market. Owner InSite is easy to use, excellent for accessing anywhere, and beneficial for geographically scattered organizations. This system is definitely an effective tool for Owners as well as the entire Team. We look forward to taking the full program out for a spin in the future.

SpawGlass, a Commercial General Contractor in Texas is currently utilizing Owner Insite on the Texas State University North Campus Housing Project. The project is a 190,000 square foot, 600 bed housing facility. Owner Insite was used throughout the project and was a great success. It is easy to use and the staff is always available to help. I would recommend Owner Insite to anyone looking for an easy to use project management tool. This tool will make your project more efficient and save everyone time and money.

Excellent Software for Project Management & Communications

Highly Recommended.

Pros

Owner Insite has proven to be an invaluable resource for client, consultant, and construction management communications. Extremely easy to navigate, clear presentation, and reliable service. Software developer team readily accommodated project sites for individual owner and manager needs, with quick turnaround.

Cons

No issues.

After passing on Owner InSite the first time and selecting another product, we came back around again to Owner InSite and regretted choosing another product first. Owner InSite has been an excellent product for us as well as our clients. This system is very professional for all users and quite intuitive. We are looking forward to a long relationship with Owner InSite.

I've used many cloud based project control softwares over the years and Owner InSite is the best I've ever used. And that's saying alot, especially considering it's 1/10th of the price of some others. It's very easy to use, functions perfectly and the customer support is second to none. I highly recommend Owner InSite.

Owner-Insite Review

Works very well for our use in managing design/construction projects.and the support is outstanding.

Pros

Preferred over others reviewed due to ease of use, support, newsfeed and reporting features, access by staff and non staff, and value.

Cons

Nothing at this time.