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Distribution Accounting Software


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Fishbowl Inventory Distribution logo
 
Distributors currently using QuickBooks for accounting but looking for deeper functionality should evaluate Fishbowl Inventory. This solution builds on-top of QuickBooks and is ideal for small to medium-sized operations.
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Distributors currently using QuickBooks for accounting but looking for deeper functionality should evaluate Fishbowl Inventory. This solution builds on-top of QuickBooks and is ideal for small to medium-sized operations.
 
Distribution One ERP-ONE+ - Distribution logo
 
ERP-ONE by Distribution One was designed specifically for the needs of wholesalers and distributors. Their integrated accounting application supports in-house payroll, as well as multiple currencies and languages.
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ERP-ONE by Distribution One was designed specifically for the needs of wholesalers and distributors. Their integrated accounting application supports in-house payroll, as well as multiple currencies and languages.
 
VersAccounts Small Business Cloud ERP logo
 
VersAccounts is a web-based accounting and enterprise resource planning (ERP) system designed for growing small and midsized businesses looking to gain real-time financial and operational insights. This Cloud 2.0 system enables businesses... Read More
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VersAccounts is a web-based accounting and enterprise resource planning (ERP) system designed for growing small and midsized businesses looking to gain real-time financial and operational insights. This Cloud 2.0 system enables businesses... Read More
 
Epicor Distribution logo
 
Epicor is well known for serving several different vertical markets, including distribution. They offer a full suite that can handle mom and pop distributors as well as multi-million dollar operations.
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Epicor is well known for serving several different vertical markets, including distribution. They offer a full suite that can handle mom and pop distributors as well as multi-million dollar operations.
 
TrueERP logo
 
True ERP is an operations management suite available in both cloud-based and on-premise formats which caters to SMB enterprises like wholesalers, construction firms and retailers, along with others. True ERP contains several different... Read More
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True ERP is an operations management suite available in both cloud-based and on-premise formats which caters to SMB enterprises like wholesalers, construction firms and retailers, along with others. True ERP contains several different... Read More

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WinWeb logo
 
WinWeb is a distribution enterprise resource planning (ERP) suite for small and midsize businesses in industries such as retail, wholesale, manufacturing, franchising and health care. Cloud-based and on-premise deployments are available. The... Read More
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WinWeb is a distribution enterprise resource planning (ERP) suite for small and midsize businesses in industries such as retail, wholesale, manufacturing, franchising and health care. Cloud-based and on-premise deployments are available. The... Read More
 
SAP Anywhere logo
 
SAP Anywhere is a cloud-based operation management solution that provides businesses functionalities for customer relationship management, order fulfillment, multi-channel commerce, inventory management and more. With SAP Anywhere... Read More
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SAP Anywhere is a cloud-based operation management solution that provides businesses functionalities for customer relationship management, order fulfillment, multi-channel commerce, inventory management and more. With SAP Anywhere... Read More
 
Blue Link ERP logo
 
The Blue Link system is a fully-integrated suite that includes transportation management, purchasing management and CRM. The accounting application has advanced features for tax management and can manage multiple bank accounts.
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The Blue Link system is a fully-integrated suite that includes transportation management, purchasing management and CRM. The accounting application has advanced features for tax management and can manage multiple bank accounts.
 
Decision Builder logo
 
Decision Builder ERP Software is an enterprise resource planning (ERP) system that serves companies in the manufacturing, distribution, and service fields. Throughout the North American continent, Decision Builder has been installed... Read More
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Decision Builder ERP Software is an enterprise resource planning (ERP) system that serves companies in the manufacturing, distribution, and service fields. Throughout the North American continent, Decision Builder has been installed... Read More
 
Agiliron Distribution logo
 
Agiliron cloud-based point-of-sale (POS) solution is designed to serve both in-store and mobile businesses as well as online sales channels. The system offers a host of features that work in tandem with the point-of-sale solution,... Read More
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Agiliron cloud-based point-of-sale (POS) solution is designed to serve both in-store and mobile businesses as well as online sales channels. The system offers a host of features that work in tandem with the point-of-sale solution,... Read More

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ADS Solutions - Accolent ERP logo
 
Accolent ERP by ADS Solutions is a comprehensive business management software developed specifically for distributors. It suits companies with either one location or multiple warehouses and branches, and as few as 3 or as many as 100+... Read More
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Accolent ERP by ADS Solutions is a comprehensive business management software developed specifically for distributors. It suits companies with either one location or multiple warehouses and branches, and as few as 3 or as many as 100+... Read More
 
SAP Business One logo
 
SAP Business One provides a robust accounting application that is offered on a best-of-breed basis. The accounting application features multi-language, multi-location, and in-house payroll functionality.
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SAP Business One provides a robust accounting application that is offered on a best-of-breed basis. The accounting application features multi-language, multi-location, and in-house payroll functionality.
 
Geneva Business Management Systems (GBMS) logo
 
Geneva is good for distributors that have maxed out the functionality of a basic accounting package like Peachtree. We recommend Geneva to companies with up to $300 million in revenue looking for a more robust accounting system.
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Geneva is good for distributors that have maxed out the functionality of a basic accounting package like Peachtree. We recommend Geneva to companies with up to $300 million in revenue looking for a more robust accounting system.
 
Microsoft Dynamics AX logo
 
Microsoft Dynamics AX 2012 is an ERP system suitable for midsize to large enterprises. The solution has particular strengths in manufacturing and distribution but is also capable of serving buyers across multiple industry verticals.... Read More
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Microsoft Dynamics AX 2012 is an ERP system suitable for midsize to large enterprises. The solution has particular strengths in manufacturing and distribution but is also capable of serving buyers across multiple industry verticals.... Read More
 
Systum logo
 
Systum is a cloud-based distribution management solution for small to midsize businesses. Key features include marketing, CRM, sales automation, e-commerce, inventory management and quoting and billing. Systum enables users to setup... Read More
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Systum is a cloud-based distribution management solution for small to midsize businesses. Key features include marketing, CRM, sales automation, e-commerce, inventory management and quoting and billing. Systum enables users to setup... Read More

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Entree logo
 
NECS entrée offers accounting as part of a full suite of applications. The accounting application includes standard features such as accounts payable and general ledger as well as advanced features like multi-site accounting.
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NECS entrée offers accounting as part of a full suite of applications. The accounting application includes standard features such as accounts payable and general ledger as well as advanced features like multi-site accounting.
 
Aquilon ERP logo
 
Aquilon Software offers a combined supply chain, manufacturing, distribution, and financial management system that is deployable either on the cloud or on-premise. All modules integrate with each other, allowing users to gain full... Read More
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Aquilon Software offers a combined supply chain, manufacturing, distribution, and financial management system that is deployable either on the cloud or on-premise. All modules integrate with each other, allowing users to gain full... Read More
 
Inform ERP logo
 
Inform ERP by DDI System is a distribution management technology that combines daily operations with customer relationship management (CRM), e-commerce and reporting features in one system. Inform is suitable for single location distributors... Read More
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Inform ERP by DDI System is a distribution management technology that combines daily operations with customer relationship management (CRM), e-commerce and reporting features in one system. Inform is suitable for single location distributors... Read More
 
Acumatica ERP logo
 
Acumatica ERP delivers an adaptable cloud and mobile-based enterprise resource planning solution with a user licensing model which enables a real-time view of business operations at any time from anywhere. Through a worldwide network... Read More
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Acumatica ERP delivers an adaptable cloud and mobile-based enterprise resource planning solution with a user licensing model which enables a real-time view of business operations at any time from anywhere. Through a worldwide network... Read More
 
Datacor Chempax logo
 
Chempax by Datacor is an integrated enterprise resource planning (ERP) and customer relationship management (CRM) application designed specifically for chemical process manufacturers and distributors. The solution can be scaled to... Read More
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Chempax by Datacor is an integrated enterprise resource planning (ERP) and customer relationship management (CRM) application designed specifically for chemical process manufacturers and distributors. The solution can be scaled to... Read More

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Buyer's Guide

by Justin Guinn,
Market Research Associate
Last Updated: December 18, 2017


Accounting for distributors brings an additional level of complexity to standard accounting, since a distributor acts both like a buyer and a seller. As such, accounting software for distributors mirrors the complexity of financial transactions that distributors have to deal with on a regular basis. As a result, every major provider has solutions specifically targeted at distributors. We wrote this buyer’s guide to help buyers unlock this arcane market.

Here’s what we’ll cover:

What Is Distribution Accounting Software?
What Type of Buyer Are You?
Benefits and Potential Issues
Market Trends to Understand
The Vendor Landscape

What Is Distribution Accounting Software?

“The language of business is accounting.” Accounting software for distributors manages all of the financial transactions and operations, and includes special functionality unique to the industry. It comprises:

  • General ledger
  • Accounts receivable
  • Accounts payable

Inventory is often handled by a separate system, but could be one component in a complete enterprise resource planning (ERP) suite.

Three things in particular are different in accounting software for wholesalers. First is a focus on handling large volumes of transactions. Distributor margins are often described as “razor thin;” profitability comes from handling large quantities of transactions efficiently. Second is the unique requirement to handle large numbers of both vendors and customers. Since distributors sit between manufacturers and retailers, relationship management is important on both sides.

The third unique characteristic is a consequence of the other two. In order to effectively process orders with a large number of providers and customers, distribution systems need to integrate directly with suppliers’ systems and retailers’ systems. However, each different system may be from a different software provider. As such, accounting software for wholesale firms must correctly pass and receive data from and to a variety of systems.

Most large distributor systems are still installed on premise because of the networking infrastructure required to support a warehouse. One of the cost justifications for cloud-based applications is the reduced cost for infrastructure. Cloud-based programs have long-term benefits for wholesale distributors but this sector has not aggressively adopted that technology. Smaller distributors with more manual operators may benefit from cloud-based systems.

What Type of Buyer Are You?

You’ll need to determine what type of buyer you are as part of evaluating distribution software. Over 90 percent of buyers fall into one of these four groups:

Full-suite buyer. These buyers value the seamless integration of data and processes that comes from having one system for all functions. For example, a full-suite system for financials, customer relationship management and inventory management can turn quotes automatically into orders and then generate picking lists, shipping labels and invoices. These buyers favor complete software suites like Oracle, SAP, Sage ERP or Microsoft Dynamics AX.

Multiple warehouse operations buyer. These buyers run multiple facilities and need to track and balance inventories over a geographical area. The buyers require software that can handle the financial information from each location and still provide a single view of the operation. It must also track different tax information if the locations are in different jurisdictions.

Departmental buyer. These buyers are distribution specialists for firms that have an internal distribution network. They may only sell to their own outlets, but they must contend with multiple suppliers, inventory issues, competing corporate customers and transportation decisions similar to commercial distributors use.

Small business buyer. These buyers may work for distributors or wholesalers or may have a distribution component as part of their company. They usually have smaller numbers of clients, suppliers and inventory and may include some assembly or production components but still face the same basic issues as large-scale distributors. These buyers are often using paper-based tools or general accounting systems like Intuit or Peachtree. 

Benefits and Potential Issues

There must be specific benefits to justify the costs of purchasing and implementing an accounting system.

Better cost control. A distribution accounting system gives a much better view of costs and margins. Increased information lets managers understand and control costs better.

Automated discount tracking. One of the challenges facing distributors is dealing with discounts. Tracking discounts like “2 percent 10 NET 30” becomes more difficult when managers have to track them on both sides, the discounts available from suppliers and the discounts offered to customers. Automated discount tracking lets distributors balance discounts available against cash flow requirements to make the best business decisions. 

Better compliance reporting. Since the distribution accounting system interfaces with other systems throughout the firm, it serves as a convenient source for all of the compliance reports. This can significantly reduce the cost of preparing compliance documents for government agencies and insurance companies.

Accounting systems are a challenge to implement and to use. There is always the temptation to bypass the systems to “get ‘er done.” This leads to bad information in the system, which can flow through to supplier and vendor systems. This is not the best way to maintain good relationships in a relationship-driven business.

Market Trends to Understand

You could consider these market trends as you consider the top distribution accounting systems:

Use of advance ship notice. Most manufacturers and distributors are adopting advance ship notice (ASN) to help the purchaser effectively receive their orders. The ASN provides the purchaser with a list of the shipment’s contents and matching bar codes, allowing the purchaser to pre-stage the receiving area to effectively count and stock the shipment.

Use of Web-based front ends. Most systems are allowing the use of Web-based technologies like browsers to provide information to upstream (vendor) and downstream (customer) partners. For example, a customer can verify that an order was received and is pending by logging on to a special website with information generated by the accounting system.

Availability of a management dashboard. For years, managers generated periodic and on-demand reports to monitor operations. As supply chain systems become more integrated with suppliers and customers, printed reports are too time consuming to use. Replacing them are dashboards that display key measures such as inventory turn, time to ship, discounts available or total accounts receivable. Systems can even provide email or text messages to notify managers when extraordinary events occur, such as a large order received or a customer account overdue for 90 days.

The Vendor Landscape

Distribution solutions vary in capability and in the ability to communicate with other software packages. Buyers need to evaluate both the integration needs and the scope of their distributor system.

This type of buyer... Should evaluate these systems
Full-suite buyer SAP, Oracle, Microsoft Dynamics
Multiple warehouse operations buyer Gillani, SAP, Oracle
Departmental buyer Exact Globe, Geneva, ADS, Oracle, SAP
Small business buyer Sage, Exact Globe, Intuit, SAP

Free Download:
Distribution ERP Software Feature Checklist

Free Download:
Ten Steps Guide to Selecting Distribution ERP Software

 

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