Email Signature Software

Finding software can be overwhelming. Software Advice has helped dozens of organizations choose the right email signature software so they can improve their emails' look, function, and consistency.

Showing 1-20 of 24 products

HoneyBook

HoneyBook is a cloud-based customer relationship management (CRM) solution designed for small businesses. The solution helps users manage business processes from inquiry through to invoicing. HoneyBook lets users manage projects, ... Read more

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BrandMail

BrandMail by BrandQuantum is an email signature solution that helps businesses design and manage employees' email signatures through an integration with Microsoft Outlook application. It enables marketing teams to run advertising ... Read more

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WiseStamp

WiseStamp is an email signature solution designed to help businesses manage signatures across multiple platforms such as Google Workspace and Office 365. Professionals can add LinkedIn call to action buttons, legal disclaimers, th... Read more

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Exclaimer Cloud

Exclaimer is the premier email signature management provider for Microsoft 365 (formerly Office 365), Google Workspace (formerly G Suite), and Microsoft Exchange. Design email signatures in minutes with no HTML skills required. Gi... Read more

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Brand My Email

Brand My Email is a web-based email signature branding solution, which helps businesses create and manage custom email images for various platforms such as Gmail, Yahoo, Microsoft Outlook, Office 365 and more. Senders can add th... Read more

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Dynasend

Dynasend is a cloud-based email signature management solution designed to help organizations of all sizes streamline the creation and deployment of corporate signatures for Gmail, Office 365, Microsoft Exchange and various other s... Read more

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Bybrand

Bybrand is a secure email signature manager made for IT Managers and Marketing Professionals. The idea is to save you time managing your team's email signatures while providing a robust marketing channel. The Bybrand have integra... Read more

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Terminus

Terminus is an account-based software for efficient marketing and sales purposes that provides an end-to-end solution for prioritizing and identifying target accounts, activation of sales for targeted search, multi-channel engagem... Read more

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CloudM Manage

CloudM Manage is an email signature software designed to help IT administrators migrate, manage and protect data including emails, calendars, contacts and files across Office 365 and Google Workspace. Managers can handle multiple ... Read more

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Letsignit

Letsignit is designed to help organizations create and manage employees' email signatures and add customizable marketing banners to corporate emails. Employees can automatically synchronize business data from various external plat... Read more

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AdSigner

AdSigner is an email signature solution that helps organizations design and manage employees' email signatures using customizable templates. It enables marketing teams to run advertising campaigns, create company banners and autom... Read more

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Email Signature and Disclaimer

Email Signature and Disclaimer is a cloud-based solution designed to help businesses of all sizes create legally-compliant signatures including logos, links and texts. Managers can utilize the preview functionality of WYSIWYG edit... Read more

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Newoldstamp

Newoldstamp is an email signature solution designed to help businesses create, manage and update signatures or banner campaigns using customizable templates, live previews and more on a centralized platform. Lawyers can add Intern... Read more

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Templafy

Templafy is a cloud-based content management system suitable for all industries. It allows users to manage and update digital assets through a single interface and sends alerts when content is updated. Users can upload digita... Read more

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Opensense

Opensense is a cloud-based solution that helps midsize to large businesses design campaign-specific email signatures for multiple teams and sub-brands. It lets team members conduct A/B testing for multiple signatures and eliminate... Read more

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SignatureSatori

SignatureSatori is an email signature solution designed to help Google Workspace users create and manage Gmail signatures using predefined templates. Employees can update their contact information and request specific changes acco... Read more

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Gimmio

Email Signature Generator by Gimmio is a web-based solution, which helps small to large businesses design HTML signatures using various styling options for fonts, social icons, spacing, images, borders and banners. Marketing age... Read more

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Email Signature Rescue

Email Signature Rescue is an email signature solution designed for businesses in several industry segments, such as education, retail, hospitality, food & beverage, auto dealerships, real estate, event management and marketing. It... Read more

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Signaturia

Signaturia is an email signature solution that helps businesses of all sizes create and manage custom white-labeled HTML signatures. It allows staff members to utilize the built-in editor with pre-designed templates, apps, and des... Read more

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sigbop Signature Solutions

sigbop is an email solution that allows users to integrate with Outlook and Gmail. Key functionality includes the ability to track email campaigns, analyze results, and promote products and services. Additionally, users can custom... Read more

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Buyers guide

We pay so much attention to what we write in business emails but not much attention to what goes on at the end of it. But believe it or not, email signatures are as important as the email body and subject.

When someone gets an email with sloppy looking or unprofessional email signatures with inaccurate information, it negatively impacts their opinion about the business. So, as a business, you need to ensure that all your employees have accurate email signatures that are consistent with your brand’s logo, colors, fonts, etc.

But doing all this manually can be challenging, especially if you want to include GIFs, live banners, and graphics in email signatures. To be able to do this, you’d need to invest in an email signature system.

To help you select email signature software that’s right for your business, we’ve created this buyers guide

Here's what we'll cover:

What is email signature software?

Email signature software is a tool that helps businesses standardize their email signatures. Businesses can create professional-looking email signatures using templates and customize them with brand colors, font, social icons, etc.

The software allows integrating ad banners, social media links, promotional banners, and blog links within email signatures. It can provide insights on metrics such as the number of emails sent, opened, clicked, etc.


Signature management in WiseStamp (Source)

Common features of email signature software

Here are some common features most buyers seek when purchasing an email signature tool.

Signature management

Allows you to design email signatures from premade templates. You can choose the font style, colors, images, logo with email disclaimers, sender designation, etc.

Auto-update

Allows you to make changes to the default template. For instance, you can change banners and photos, and the changes will be automatically updated in signatures across your organization.

Campaign-specific signatures

Allows you to create email signatures specific to a campaign. You can add marketing campaign banners in all email signatures and share sales updates, blogs, company news, and upcoming events. You can choose from a sample banner gallery or and upload your own banners.

Image library

Offers an image library where you can store images used in your emails. You can use and reuse these images.

Reporting and analytics

Provides email marketing analytics that offers insights about real-time clicks on banners or other links within emails. You can also get information about the number of senders, templates used, receiver response rate, etc. to gauge the effectiveness of your emails.

What type of buyer are you?

Before you start evaluating email signature platforms, you'll want to know which buyer category you belong to. Most buyers belong to one of the below categories.

  • Startups (fewer than 100 employees) and small businesses (up to 500 employees): These buyers are companies with a limited number of employees. So they’d need basic features such as signature management with premade email templates and personalized disclaimers. They might also want to integrate banners or images with company information, blogs, and updates.
  • Small businesses: Businesses with fewer than 100 employees should look for email signature solutions that track analytics. These solutions can inform marketers if, when, and how often recipients open their emails and which links are clicked to improve email delivery times, designs, call-to-action language, and more.
  • Midsize and large enterprises (over 500 employees): These buyers have more senders and would prefer customized email signatures across departments but with uniform branding elements. So they can look for advanced features such as multiple link integration in email signatures, multiple live marketing banners, and advanced analytics.

Benefits

There are several benefits of using email signature software. Here are a few of them.

  • Ensures branding consistency: The tool lets you create a consistent style of email signatures with colors, font, images, etc. unique to your brand. This helps you project uniform branding to your customers and partners.
  • Enables centralized management: Using an email signature tool, you can create and manage iterations of email signatures (in terms of branding related changes) across the departments. Any changes get synced across immediately.
  • Allows signature customization: The tool lets you customize signatures for different departments while keeping the branding consistent.

Key considerations

Keep a few things in mind when you set out to invest in an email signature system. Some of the important considerations are:

  • Discuss with your brand and marketing teams before picking this kind of tool. The tool must offer optimum features to maintain branding consistency and take care of marketing needs such as the ability to insert banner ads and event updates in email signatures.
  • Ensure that the product you choose is easy to use. You can ascertain this by taking a demo or trying out the free version. Ease of use will help you save money on employee training later on and will ensure easier adoption in the organization.

You must also check out the user reviews of different products on Software Advice. If you still have any questions or need any advice, just schedule a free call with us.

Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.