Fax Server Software

Finding software can be overwhelming. Software Advice has helped many businesses choose the right fax server software to send and receive online faxes.

Showing 1-20 of 25 products

Medsender

HIPAA compliant faxing, email, SMS, forms, and signatures with seamless EHR integration and automation. Medsender was founded with the mission of fixing healthcare communication and automating care coordination so that you can fo... Read more

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FaxCore

FaxCore is an on-premise and cloud-based fax server software designed to help businesses facilitate the electronic exchange of faxes in compliance with industry regulations. Professionals can use the administrative dashboard to se... Read more

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eFax Corporate

eFax Corporate is a cloud-based fax server solution designed to help businesses in legal, healthcare, manufacturing and other industries secure information exchange across systems. The platform enables organizations to maintain co... Read more

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WestFax

WestFax is a cloud-based ... Read more

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InterFAX Communications Online Fax Service

InterFAX Communications Online Fax Service is a fax server software designed to help businesses in the healthcare, finance, hospitality, travel, education and other sectors send, receive and encrypt faxes. Key features of the plat... Read more

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eGoldFax

eGoldFax is a cloud-based fax server solution designed to help businesses in healthcare, education, financial services and other sectors send, receive and retain documents using multiple devices. It allows enterprises to maintain ... Read more

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ICTFAX

ICTFAX is an open-source fax software designed to help individuals and businesses to send and receive faxes via email accounts, websites and web-to-fax services. It includes a statistics dashboard, which lets administrators track ... Read more

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ReferralMD

ReferralMD is a cloud-based fax management software designed to help the healthcare industry manage inbound and outbound faxes from a unified platform. Key features include task assignment, categorization, fax routing and notifica... Read more

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NFON

NFON provides cloud-based business communication systems (Cloudya) with complete range of PBX features, computer telephony integration and basic UC functionalities, such as 1:1 video and screen sharing. With a broad portfolio to a... Read more

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ClickITfax

ClickITFax is an online faxing platform built for large enterprises. This solution is designed to eliminate the need for a fax machine by enabling enterprises to securely and quickly send faxes from any internet-connected device, ... Read more

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CocoFax

CocoFax is a cloud-based fax management solution that helps business send, receive and manage faxes using the web or Mac application, Android devices and email clients. The platform enables enterprises to utilize a local or toll-f... Read more

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GFI FaxMaker

GFI FaxMaker is a fax server software designed to help businesses in banking, finance, healthcare, insurance, legal, travel, manufacturing, government and other sectors send, receive and manage faxes. Administrators can include at... Read more

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MyFax

MyFax is an online fax server software designed to help businesses send and receive faxes using local, toll-free and international fax numbers to streamline communications. Key features include archiving, automated routing, Office... Read more

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Sfax

Sfax is a cloud-based fax server software designed to help businesses in healthcare, real estate, law firms, financial services, transportation, retail, manufacturing and education industries aut... Read more

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Fax.to

Fax.to is a cloud-based fax server software designed to help businesses send and receive faxes across multiple countries by uploading documents in PDF file formats. Key features include broadcasting services, email numbers, archiv... Read more

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Zetafax

Zetafax is an on-premise fax server software designed to help businesses manage and send/receive electronic faxes on a centralized platform. Professionals can convert documents to PDF format and automatically route inbound faxes t... Read more

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FaxTalk FaxCenter Pro

FaxTalk FaxCenter is a multi-lingual fax server solution that helps businesses receive faxes, manage contacts, create phonebooks, and store all transmissions on a centralized platform. It enables staff members preview, annotate an... Read more

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HylaFAX Enterprise

HylaFAX Enterprise is a cloud-based and on-premise fax solution designed to help enterprises securely send and receive faxes. Features include reporting, multiple file formats, virtualization, fax blacklisting, and progress tracki... Read more

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FAXCOM

FAXCOM is an on-premise and cloud-based fax server software designed to help businesses send and receive faxes on a centralized platform. Professionals can receive faxes using Simple Mail Transfer Protocol (SMTP) and distribute do... Read more

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Retarus

Retarus Cloud Fax is a fax server solution designed to help businesses in the healthcare, insurance, manufacturing, telecommunications, retail and other sectors send and receive faxes. The software enables administrators to automa... Read more

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Buyers guide

Businesses are continually looking for ways to improve the fax service to improve processes such as customer invoicing and customer experience. Using a fax machine burdens them with the manual tasks of printing and faxing, managing paper and consumables, and maintaining equipment.

Fax server software is an easy and convenient way for organizations looking for a solution that is easy to set up and flexible enough to satisfy changing needs. The software performs the same function as a fax machine, i.e. sending and receiving documents through a fax number.

Here's what we'll cover:

What is fax server software?

Fax server software is an online tool that enables users to send and receive scanned documents as fax messages by allowing a computer and scanner to effectively imitate a dedicated fax machine. The fax messages can be stored as PDFs, spreadsheets, etc.

The software helps businesses reduce communication costs and streamline process workflows.

For example, the software can automatically send invoices and purchase orders to customers and suppliers at set times.

Electronic faxes in Cocofax (Source)

Common features of fax server software

Each vendor offers a unique mix of features, however, there are some common features in all fax software solutions.

Electronic faxes

Create, edit, preview, and send faxes electronically.

Delivery tracking

Track the delivery of outgoing faxes through notifications, statuses, etc.

Archiving and retention

Archive and store data that is not actively used or retain the data for compliance purposes.

Fax to email

Send and receive faxes directly in the email using a fax number.

Encryption

Convert fax messages into a code while transmitting for data security.

Whitelisting/blacklisting

Control system access and deliverability for applications and fax addresses.

What type of buyer are you?

Before purchasing a fax server solution, you should assess what kind of buyer you are and what are your requirements. The majority of use cases fall into one of these categories:

  • For personal use: If you expect limited fax traffic, you might want to opt for a tool with a simple user interface and basic functionalities without having to worry about its IT integration capabilities.
  • For business use: If you are a business owner, you will have to come up with a monthly estimate of faxing requirements such as the number of incoming and outgoing faxes. Also, if you run a business that is tightly regulated, such as a medical practice, it would benefit you to consider a software system with stringent data security measures.

Benefits of fax server software

Here are the biggest benefits you will see from using online fax software in your organization:

  • Reduced operational costs: One of the most-recommended reasons to adopt fax server software is to reduce office costs. Regular maintenance, ink and toner costs, and dips in productivity as employees stand around a machine while they send or wait to receive faxes are eliminated when the entire process is done online from a computer or mobile device.
  • Regulatory compliance: Fax server software allows to store sent and received faxes online. This is important for businesses wherein regulatory guidelines require storing messages digitally instead of printing them as documents and storing in cabinets.

Fax server software pricing

Fax server software is usually priced based on the number of pages you need to send or receive every month. The more the number of pages and the greater the depth of functionality, the higher the price.

Many vendors offer tiered pricing plans. With the first, most basic tier, buyers might pay a monthly fee to access basic functionality and services.

As the price scales up, buyers can add more functionality to the system. These additional capabilities might include fax numbers, email to fax option, and developer APIs with dedicated account managers for support.

Monthly subscription pricing is more common with fax server software (where the software is accessed via Web browser). However, if you don't have high-volume needs, a pay-per-use model may be the cost-effective choice. In such a setup, users are generally allowed only to send faxes and are charged for each page transmitted through the software.

Key considerations

With so many options and feature sets to choose from, selecting the right fax server software can quickly become an overwhelming task. To narrow the search list, here are three key factors to keep in mind when you evaluate different products:

  • System complexity and ease of use: Without an easy-to-understand interface of the fax server software, users might not be able to follow the status of their requests (such as if faxes were sent in the right file format or if they were sent to the right recipient), which defeats the purpose of having a software system in place. Therefore, businesses should pay particular attention to ease-of-use while they evaluate options. They should consider solutions with smart and intuitive interfaces. They can also take advantage of the demos and trials offered by vendors to get a real sense of how user-friendly the system is.
  • Compatibility with existing IT infrastructure: Businesses should consider fax server software that integrates with the programs they already use. For instance, integration with email clients such as Outlook and Gmail will make it much easier to import contacts and conversations into the new fax solution. It also allows employees to continue using the programs they’re comfortable with while ensuring the contact list remains comprehensive and up-to-date.
  • Electronic signature capabilities: Sometimes digital faxes need to be signed before they can be sent. Being able to sign faxes electronically allows users to add legally binding signatures to documents without the need to print or scan paper copies.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.