Collage Software

We did not have an HRIS before Collage so we improved so many things I hardly know where to start: even just having an automated way to track time off was a big bonus for us. We love the PTO calendars and the onboarding and offboarding tasks. The ATS was a huge improvement because it made it so much easier to keep track of interview processes with multiple people involved. And my account manager is always there to walk through new ideas with me and help me make the most of Collage.

Pros

It's easy to get up and running, very intuitive from both user and administrator perspective, and their customer support is outstanding.

Cons

When we first started using Collage there were a few minor annoyances, but their product development team is so responsive, most of these have all been resolved in the 9 months since we have been using it. The only thing left they need is Single Sign-On with Google.

Performance check in but not for year end of mid year.

Vacation/ Personal Day requests

Pros

How easy it is to navigate through the system.
Minimal training required for staff--- which is a plus because there is less resistance to learn a new software.

Cons

No option for taking lieu time with overtime or subtracting overtime when someone wants it paid off. Right now it's going into the system and subtracting it.

Hours entered for overtime are a percentage of the number of hours worked in a day rather than listing worked 45 minutes overtime it's .7--- confusing for staff

the people at Collage are awesome, in helping with the set-up and launch, any questions were quickly answered, sometimes more than once - they respond asap.

Pros

Time saving - my employees were always asking, how many vacation days, how many sick days, do I have an lieu time.. our old system was one of having an excel sheet for each employee, now they just log in , check their own data, apply for time and it comes to my inbox for approval - as well as the CEO's... it is great. We just started using it, so haven't been able to utilize all of its abilities.

Cons

have no cons, everything seems to work fine.

Support has been fantastic!

Pros

It has simplified the HR processes for us, especially the on-boarding process

Cons

Would like to be able to decide what is mandatory fields for our employees.

It's been amazing for the price, the whole company has really adopted it quickly, even the older staff. It's a beautiful user interface to be honest, we have removed a lot of issues around time-off and around performance management and saved on recruiting costs.

Pros

Its ease of use, the customer support is amazing, always new updates making it better. Recruiting integration with indeed.com. Performance reviews. Integrates with GWL benefits and Wagepoint payroll.

Cons

Training module has potential to be a bit more comprehensive, would be nice to be able to design courses in the software. Time-off could use a bit more detail when it presents on the company Outlook calendar, would be nice to see the exact hours people are off during each particular day.

Pros

I like the Recruitment and performance modules however they can be difficult to navigate at times.

Cons

Wish that it was easier to see when vacations were taking place in more of a calendar style view.

Pros

- Easy to track multiple team members
- Vacation was easy for team members to input and for the HR team to track
- Everything was easily searchable, findable and usable
- The best HRIS we have found, especially when it was free
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Cons

- They have recently become a paid service, was originally free
- Wish there was more options to integrate and administer payroll
- Still sends me reminders and updates even though we no longer use them. Because we no longer have an account it will not let me log bag in to unsubscribe to the emails.

Track employee information in one spot! Helps to make onboarding, offboarding and vacation/time off requests easy.

Pros

Good system when it was offered for free. Makes onboarding/offboarding easy with customized email reminders to make the experience seamless. Allows a company to have important information in one spot. Also great for tracking vacation and time-off requests.

Cons

No longer offered for free. Great for small to medium sized companies, but I wouldn't recommend it for a larger company. There are comparable options out there.

HR Compliance

Pros

The best part of this software is its digital signature and onboarding features. Hiring employees, signing employment agreements and ensuring all the right information is collected during the onboarding process is now a snap!

Cons

The platform continues to be developed, so it is a matter of time before improvements are made. I wish the documents feature had a "Sort" function so documents can be sorted by name or by date, to improve search capabilities.

- great features for the price-point, perfectly serves a SMB that doesn't need enterprise-level HRIS software
- very basic without comprehensive set of features, although they take feedback seriously and are making constant improvements!

Pros

- clean and easy to use as a user or admin
- employee "self serve" or "self enrolment" options to enter their own info
- integrates seamlessly with benefits provider
- mobile-friendly

Saves time; processes information; supports staff.

Pros

Functionality; we have already used it for 'on-boarding' new staff and it works like a dream. We have set up all of our systems on Collage including HR policies, offer letters etc.

Cons

I would like a function that tracks time off -lieu time. Taking time off and tracking it, is an area that we need help in; the vacation, sick days function is very good, bu t there are days that staff work overtime and we need to track that including permission and approvals.

Deeper insight into our employee profiles, easy and secure way to collect employee bank and SIN information, flexible benefits package choices.

Pros

Onboarding new employees and updating policy changes are very easy, and the process is documented so I always know where we're at. I like that it's easy to add benefits packages, and customize our business needs with those packages. It seems very efficient, which is helpful because we don't have lots of time to navigate cumbersome steps.

Cons

I wish it synched with payroll software. Keeping two sets of employee profiles doesn't make sense. I wish it was easier to add onboarding steps and customize the welcome email for new hires to align with our branding.

Pros

I like that its very easy of use and there is a logical flow and sequence to adding or editing information. I also like that it is web based so I can access information anywhere I have an internet connection.

Pros

We're able to give feedback on improvements, and we can see the impact of our feedback quickly. If we ask for a certain button, it will be worked on and added.

Cons

There are some functionalities that are still missing, but I really appreciate that our customer success representative keeps us abreast of what they're working on and timelines for when these functionalities will be added.

Everything centralized in one place, better time off tracking, easier to track reviews.

Pros

Simple, clean design with the features that we need. Less complicated and easier to use than other similar products such as Bamboo HR. Customer service is generally prompt and I can see that updates and improvements are being made. The price is right as well!

Cons

I've experienced a couple bugs, some of which I'm still waiting to get fixed. A few features such as the calendar function don't work well with our cloud environment and some other features like the time off policy and PTO calendar editing permissions are a little inflexible for our needs but we have found workarounds.

Pros

The only pro I can see with this company is that it's free, but you get what you pay for. It's not even worth free.

Cons

First and foremost, their staff are incredibly rude. They will stalk you after signing up, calling multiple locations for which they were not provided contact info, and disrupting our business with these harassing and spammy calls. We have to ask them multiple times to quit calling/messaging us, and they continued to do so endlessly.

The so-called HR 'features' they offer are so bare boned it's laughable. They are just here to stink you into a benefits plan, and I can't even imagine how poorly that would go based on the the staff member I dealt with. Avoid!

Pros

It's easy to use. Updates and new features are proposed on a real regularly basis. Custumer support is great. Design is lean and effective!

Cons

As is a new product, some features are missing, but since I started working with Collage a lot of the missing features have been developed or are in their backlog. Collage team is also really interested in our feedback.

It is making it easier for me to deal with all of the time off requested by staff and keep an ongoing record of it. I also like to have staff numbers at my fingertips instead of digging out their files for contact info. Plus, i can access this from anywhere.

Pros

The calendar feature is great along with the ability to allow staff to login and request time off. There are some cons for calendar but i've listed them below. I like the user interface and the staff have taken to it quite easily. I like the custom fields, just wish they were in the payroll affected area as well such as for rrsp contribution amounts.

Cons

The reporting functionality, in particular for time off. I would like to be able to pull a report on just one employee with a list of all days off. It also doesn't stop you from booking the same day for the same person twice. There should be a warning or error. The benefits section is not applicable to any provider except your own. I understand you are working on this so i look forward to that upgrade. Also, would like to have reminders for calendar as an option.

- vacation tracking and approvals
- self-serve benefits admin

Pros

self-serve benefits admin for employees - love how Collage's functionality gives the employee the power to manage their own coverage and information updates.

Cons

some quirks: vac listed as hours *and* days, can't click into vac dates, lack of viewing permissions, custom fields have to be completed after onboarding, manager cannot override vacation in probation period

Employee database, time tracking, performance, record keeping

Pros

Ease of use, many features and many new features being added. I appreciate having the ability to express our needs and see them implemented.

Cons

some reporting is missing (birthdates) and no org chart, 360 performance ability would be great also