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Small Business Payroll Software


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Zenefits is a cloud-based human resources information system (HRIS) that features user dashboards, core human resources, benefits administration, onboarding and employee scheduling. When new employees are hired, HR professionals using... Read More
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Zenefits is a cloud-based human resources information system (HRIS) that features user dashboards, core human resources, benefits administration, onboarding and employee scheduling. When new employees are hired, HR professionals using... Read More
 
 
Sage Payroll is a cloud-based payroll solution that caters to small and mid-size businesses across various industries, helping them manage their payroll operations. The solution can also be deployed on-premise. Sage Payroll allows... Read More
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Sage Payroll is a cloud-based payroll solution that caters to small and mid-size businesses across various industries, helping them manage their payroll operations. The solution can also be deployed on-premise. Sage Payroll allows... Read More
 
 

APS

APS (Automatic Payroll Systems, Inc.) APS delivers cloud-based tools for managing core human resources (HR), payroll, attendance, hiring, and ACA compliance. Once employee information is entered, it is immediately available across... Read More
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APS (Automatic Payroll Systems, Inc.) APS delivers cloud-based tools for managing core human resources (HR), payroll, attendance, hiring, and ACA compliance. Once employee information is entered, it is immediately available across... Read More
 
 
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
 
 
Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
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Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More

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SurePayroll by Paychex is a cloud-based payroll service for small businesses. It offers resources for tax form completion and legal compliance, payroll calculation, direct deposits and more. SurePayroll has partnered with various... Read More
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SurePayroll by Paychex is a cloud-based payroll service for small businesses. It offers resources for tax form completion and legal compliance, payroll calculation, direct deposits and more. SurePayroll has partnered with various... Read More
 
 
Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking, business intelligence, and time and attendance. A mobile Employee... Read More
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Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking, business intelligence, and time and attendance. A mobile Employee... Read More
 
 
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
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Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
 
 
Netchex is a cloud-based human resource (HR) and payroll management solution designed for midsize and large enterprises. Key features include recruiting and onboarding management, payroll management, tax compliance, time and attendance... Read More
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Netchex is a cloud-based human resource (HR) and payroll management solution designed for midsize and large enterprises. Key features include recruiting and onboarding management, payroll management, tax compliance, time and attendance... Read More
 
 
CenterPoint Payroll is a standalone payroll management solution suitable for small to midsize businesses in a variety of industries. Key features include state and federal tax filing and maintenance, various earnings and deduction... Read More
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CenterPoint Payroll is a standalone payroll management solution suitable for small to midsize businesses in a variety of industries. Key features include state and federal tax filing and maintenance, various earnings and deduction... Read More

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Triton HR offers small to midsize companies a cloud-based human resources (HR) solution that integrates payroll services, employee benefits and core HR applications into a single system. The system can be configured to support a wide... Read More
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Triton HR offers small to midsize companies a cloud-based human resources (HR) solution that integrates payroll services, employee benefits and core HR applications into a single system. The system can be configured to support a wide... Read More
 
 
InovaPayroll is a cloud-based payroll and human capital management (HCM) solution designed for midsize and large enterprises across a variety of industry verticals. It includes a payroll management system that helps businesses to generate... Read More
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InovaPayroll is a cloud-based payroll and human capital management (HCM) solution designed for midsize and large enterprises across a variety of industry verticals. It includes a payroll management system that helps businesses to generate... Read More
 
 
iManage by Corporate Business Solutions is a cloud-based HR solution that caters to midsize and large businesses and helps them to manage their HR practices payroll processing routines. It helps managers handle the labor-intensive... Read More
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iManage by Corporate Business Solutions is a cloud-based HR solution that caters to midsize and large businesses and helps them to manage their HR practices payroll processing routines. It helps managers handle the labor-intensive... Read More
 
 
TeamPay by ADP is a payroll solution designed for Canadian small business owners. The solution is cloud-based, protected by double-layer authentication, and allows users to access systems from multiple devices through a secure system. TeamPay... Read More
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TeamPay by ADP is a payroll solution designed for Canadian small business owners. The solution is cloud-based, protected by double-layer authentication, and allows users to access systems from multiple devices through a secure system. TeamPay... Read More
 
 
Emplloy is a cloud-based human resources (HR) and payroll management solution that manages processes associated with compliance documentation, payroll processing and tax submissions. Key features include customizable reports, employee... Read More
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Emplloy is a cloud-based human resources (HR) and payroll management solution that manages processes associated with compliance documentation, payroll processing and tax submissions. Key features include customizable reports, employee... Read More

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Gusto (formerly ZenPayroll) is a fully featured payroll, benefits administration and compliance management platform. Designed to serve mainly small businesses across the United States, Gusto provides tools to manage core HR needs such... Read More
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Gusto (formerly ZenPayroll) is a fully featured payroll, benefits administration and compliance management platform. Designed to serve mainly small businesses across the United States, Gusto provides tools to manage core HR needs such... Read More
 
 
Hubstaff is comprehensive time tracking and work management software for remote project teams. In addition to providing web, mobile and desktop timers, Hubstaff lets business owners send invoices, pay team members, view over 13 detailed... Read More
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Hubstaff is comprehensive time tracking and work management software for remote project teams. In addition to providing web, mobile and desktop timers, Hubstaff lets business owners send invoices, pay team members, view over 13 detailed... Read More
 
 
BrightPay is an on-premise payroll solution built for small businesses in Ireland and the United Kingdom. Features include flexible payment schedules, customisable additions and deductions and automated HMRC payments, among others. The... Read More
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BrightPay is an on-premise payroll solution built for small businesses in Ireland and the United Kingdom. Features include flexible payment schedules, customisable additions and deductions and automated HMRC payments, among others. The... Read More
 
 
Calamari is a cloud-based human resources solution that offers two best-of-breed modules: leave management and clock in or out services. The software is suitable for small to midsize businesses in any industry and offers Android and... Read More
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Calamari is a cloud-based human resources solution that offers two best-of-breed modules: leave management and clock in or out services. The software is suitable for small to midsize businesses in any industry and offers Android and... Read More
 
 
QCommission is a cloud-based and on-premise sales commission solution for small to midsize businesses and larger enterprises. It helps users calculate salespeople’s compensation. QCommission allows users to calculate commissions... Read More
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QCommission is a cloud-based and on-premise sales commission solution for small to midsize businesses and larger enterprises. It helps users calculate salespeople’s compensation. QCommission allows users to calculate commissions... Read More
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: December 1, 2018


If you work for a small business, you’ve probably tried processing payroll manually. At first, it may seem simple—but small-business owners quickly find there’s much more to payroll than just writing checks. That’s where payroll software comes in: It helps simplify and streamline your in-house payroll processing.

There are a number of vendors that provide payroll software tailored specifically to the needs of small businesses. This guide will give you a head start on choosing the right system. We’ll cover:

What Is Small-Business Payroll Software?
Common Applications of Small-Business Payroll Software
What Type of Buyer Are You?
Market Trends to Understand

What Is Small-Business Payroll Software?

This type of software is designed to help small-business users process payroll in house. It often includes modules for time tracking, tax filing and benefits administration. Small-business payroll software automates data entry and tedious processes that users would otherwise have to do manually, saving both time and labor costs.

There are many different solutions out there. Larger companies might need deeper functionality for managing human resources in multiple locations or tools for complex reporting as part of their payroll system. But small businesses typically need software with more basic capabilities, such as compensation, time tracking and tax filing.

Common Applications of Small-Business Payroll Software

These systems often come with some or all of the following core capabilities:

Compensation Found in every system, this application automates payroll processing. Users assign pay rates to employees, and employee hours are entered directly or imported. The system then automatically calculates wages and generates paychecks. Direct deposit options are usually offered, and bonuses, commissions, overtime and tips can be added.
Time and attendance Time clock functionality allows employees to clock in and out. Administrators can also track employee attendance.
Tax filing Automatically prepares, files and pays state and federal taxes. Alternatively, provides tax calculations and/or documents for users to prepare and file manually.
Insurance and benefits Some systems have functionality for insurance and benefits administration. This allows users to enroll employees in insurance benefits and manage benefit elections. Paid time off can also typically be accrued and tracked.

What Type of Buyer Are You?

While there are many different solutions out there targeting smaller companies, not all small businesses are created equal. Consider what your requirements are as you begin researching products:

Basic payroll needs. If you are just looking for a basic solution to streamline payroll processing, consider entry-level, affordable products with more limited functionality (e.g., Patriot PAY).

More robust workforce management. Perhaps you need a payroll system that also offers more robust tools, such as tax compliance and filing, insurance and benefits administration and employee management. There are vendors that offer greater functionality at affordable prices, such as Gusto (formerly ZenPayroll) and Wagepoint.

Payroll and HR for growing businesses. If your business is growing and you know you may need to scale up to a full HR suite, consider a vendor that offers tiered packages. These let you easily upgrade without having to learn a whole new system. An example of this type of system is RUN Powered by ADP.

Benefits of Small-Business Payroll Software

There are many benefits of choosing small-business payroll software over manual payroll processing. These include:

Automation of tedious processes. First and foremost, you’ll save time once spent cutting checks and filing taxes. This software automates these processes so you have more time to spend building your business.

Reduced labor costs. You’ll also save money by cutting down on labor costs associated with payroll processing. For some companies, small-business payroll software can even eliminate the need for a full-time payroll employee.

Greater accuracy and lower risks. In addition to saving time and cutting costs, a good payroll system will increase accuracy and decrease risk. Automated payroll processing eliminates the possibility of human error. The software will also remind you of important deadlines, so the risk of incurring penalties decreases significantly.

Integration with existing software. Many small-business payroll systems integrate with other HR and accounting software your business may already be using. This can streamline operations and reduce errors even further.

Market Trends to Understand

Here are a few trends to be aware of as you search for new software in this market:

Cloud-based software. Most of today’s small-business payroll solutions are deployed in the cloud. Since users log into the software from their Internet-connected device, cloud-based systems can be accessed from anywhere.

With traditional on-premise systems, businesses had to buy updated software each year to keep up with changing tax laws. Now, cloud vendors simply update their products as laws change, and the changes are reflected in users’ systems automatically—with no need to buy anything new.

Mobile accessibility. As cloud-based software has become more popular, so too has mobile access to payroll systems. Many vendors now offer native mobile apps for smartphones and tablets, which provide a seamless on-the-go experience.

Some vendors offer employee self-service mobile apps, as well. These allow workers to access their own salary and benefits information remotely. Look for this trend to continue in the future.

Free Download:
Payroll Software Pricing Guide

Free Download:
Ten Steps Guide to Selecting the Right
Human Resources (HR) Software

 

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