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Time Clock Software


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Sage Payroll logo
 
Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
 
APS logo
 

APS

APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
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APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
 
Kronos Workforce Ready logo
 
Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read More
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Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read More
 
RUN powered by ADP logo
 
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
 
Ascentis logo
 
Ascentis offers a web-based human capital management (HCM) suite designed to find, hire and onboard suitable candidates. Built-in features include career portals, social sharing, candidate data analysis, onboarding and more. With... Read More
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Ascentis offers a web-based human capital management (HCM) suite designed to find, hire and onboard suitable candidates. Built-in features include career portals, social sharing, candidate data analysis, onboarding and more. With... Read More

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BambooHR logo
 
BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)... Read More
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BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)... Read More
 
ADP Workforce Now logo
 
ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
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90
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ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
 
Viventium logo
 
Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking and business intelligence. A mobile Employee Self Service (ESS)... Read More
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Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking and business intelligence. A mobile Employee Self Service (ESS)... Read More
 
Namely logo
 
Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read More
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Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read More
 
Paycor Perform logo
 
Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More
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Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers... Read More

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Planday logo
 
Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
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Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
 
Patriot Payroll logo
 
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
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Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
 
stratustime logo
 
stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
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stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
 
BizRun logo
 
BizRun is cloud-based human resources (HR) software with an emphasis on the visual. Managers and employees interact with a living org chart to accomplish daily HR tasks and view the entire organization’s structure.  Core features... Read More
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BizRun is cloud-based human resources (HR) software with an emphasis on the visual. Managers and employees interact with a living org chart to accomplish daily HR tasks and view the entire organization’s structure.  Core features... Read More
 
Sage People (formerly Fairsail HRIS) logo
 
Sage People enables midsize to enterprise companies manage their workforces through its cloud HCM system. It allows organizations to manage their peoples' acquisitions, engagement, and development related operations. Built on the... Read More
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Sage People enables midsize to enterprise companies manage their workforces through its cloud HCM system. It allows organizations to manage their peoples' acquisitions, engagement, and development related operations. Built on the... Read More

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AsureHCM logo
 
Asure People Success Platform is a workforce and workspace management software for small to midsize businesses, and enterprise corporations. The HCM platform empowers clients with information about the productivity level of employees.... Read More
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Asure People Success Platform is a workforce and workspace management software for small to midsize businesses, and enterprise corporations. The HCM platform empowers clients with information about the productivity level of employees.... Read More
 
Infor HCM logo
 
Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
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Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
 
TimeAttend by Replicon logo
 
TimeAttend is a workforce management solution that allows users to streamline time tracking, eliminate payroll errors, and ensure labor compliance. It combines ease-of-use with advanced capabilities for Time and Attendance, Scheduling,... Read More
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TimeAttend is a workforce management solution that allows users to streamline time tracking, eliminate payroll errors, and ensure labor compliance. It combines ease-of-use with advanced capabilities for Time and Attendance, Scheduling,... Read More
 
HotSchedules logo
 
HotSchedules is an online restaurant management platform that delivers scheduling, workforce, talent and inventory management tools. The solution offers tools that enable restaurant owners to recruit workforce, develop and share training... Read More
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HotSchedules is an online restaurant management platform that delivers scheduling, workforce, talent and inventory management tools. The solution offers tools that enable restaurant owners to recruit workforce, develop and share training... Read More
 
TimeForce logo
 
TimeForce by Infinisource is a time and attendance tracking software that helps organizations to track their employees working hours and accurately process their payroll. The web-based solution is suitable for an organization that... Read More
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TimeForce by Infinisource is a time and attendance tracking software that helps organizations to track their employees working hours and accurately process their payroll. The web-based solution is suitable for an organization that... Read More

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Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: November 14, 2017


Ask your average person what a “time clock” is, and they’ll probably picture one of these:

employee time clock

Blame pop culture, or the fact that many businesses still use these clunky eyesores, but the image of a wall clock with rows of employee punch cards beside it remains common, even in the digital age. Perhaps you still think of employee time clocks this way too.

Here’s a more accurate representation of what a “time clock” looks like today:

Employee time card in TSheets

Employee time card in TSheets

This is employee time clock software, and it provides workers and HR departments much more functionality and flexibility than the old wall clock ever could.

If you’re looking into replacing your organization’s time clock system, or are buying one for the very first time, this helpful Buyer’s Guide will take you through what you need to know about employee time clock software and apps before you make a purchase.

Here’s what we’ll cover:

What Is Time Clock Software?
Common Functionality of Employee Time Clock Software
How Much Does Employee Time Clock Software Cost?
On-Premise vs. Cloud-based Time Clock Software
Is This Different From Time and Attendance Software?
Security Features to Look for in Employee Time Clock Apps

What Is Time Clock Software?

Time clock software allows businesses to capture work hours electronically. Employees can clock in and out using a computer, tablet, smartphone or smartwatch, while managers and HR departments can use the system to do things such as track shifts and generate reports.

Approving employee hours in Zenefits

Approving employee hours in Zenefits

Time clock software is available as a stand-alone tool (e.g., TimeClick), but is more often part of a workforce management suite with integrated applications such as personnel tracking and payroll. For example, work hours captured by a time clock application can be automatically entered into an integrated payroll application to calculate accurate wages.

Common Functionality of Employee Time Clock Software

Looking at the many employee time clock software options, here are some of the common capabilities you can find:

Clock in and out Track hours with a computer, tablet or smartphone.
Manual time entry Manually enter or change logged hours.
Time tracking See how many hours anyone has worked in a given time period.
PTO tracking Track the accrual and usage of paid time off (PTO).
Payroll integration Use time clock data to calculate accurate wages and overtime pay.
Reporting Generate time and pay reports.

In addition to the features above, some employee time clock platforms have advanced functionality for things like:

  • Job costing
  • GPS tracking for remote workers
  • Employee shift scheduling
  • Labor regulation management

How Much Does Employee Time Clock Software Cost?

The cost of employee time clock software depends on what type of licensing model your vendor uses: perpetual licensing or subscription licensing.

With perpetual licensing, you pay for the software upfront to use it indefinitely. This requires a considerable investment initially, but costs decrease substantially over time. Don’t be surprised to pay $10,000 or more with this model.

With subscription licensing, you pay to use the software on a monthly or annual basis. Your subscription price may be a flat fee, for example, $20 per month, or it could be based on how many employees will use the system—something like $5 per employee per month.

Depending which licensing option you go with, and which deployment option you choose (see below), be sure to budget accordingly. As our Total Cost of Ownership Calculator shows, the costs for each option tends to equal out over time.

Software Advice Total Cost of Ownership Calculator

Software Advice Total Cost of Ownership Calculator

On-Premise vs. Cloud-based Time Clock Software

With time clock software, and most software in general, there are two deployment options that buyers can choose from: on-premise and cloud-based (also known as web-based or software-as-a-service).

On-premise time clock software is hosted internally on your company’s own servers. This deployment model enables you to manage your own data and connect to the system without needing an internet connection. If you don’t have your own servers though, or an IT team to manage them, this option may be impractical.

Cloud-based time clock software, on the other hand, is hosted on the software vendor’s servers and is accessed using a web browser and internet connection. The nice thing here is that the vendor handles all of the hosting, maintenance and upgrade duties. Should your internet connection cut out though, you won’t be able to access your time clock software.

Is This Different From Time and Attendance Software?

When it comes to software products related to managing employee work hours, there are a lot of names that get thrown around, e.g., time clock software, time tracking software, time and attendance software, employee scheduling software.

Don’t fret. Time clock, time tracking and time and attendance software all mean the same thing. All of these systems have functionality for employees to clock in and out and for managers and HR departments to track hours worked.

The one exception is employee scheduling software. These platforms track hours, but they also often include more advanced functionality for things such as shift scheduling, shift switching and schedule distribution. If that sounds more like what you’re looking for, check out this guide to employee scheduling software.

Security Features to Look for in Employee Time Clock Apps

A big reason the employee wall clock has persisted for so long in all of its variations with thumb readers and elaborate passcodes, is simple: You want to be sure your employees are who they say they are, and that they’re actually working between when they clock in and when they clock out. It’s a valid concern. In a 2015 survey, we found 43 percent of employees exaggerate how much time they work during shifts, resulting in substantial payroll losses.

Photo ID clock in with Asure

Photo ID clock in with Asure

When researching employee time clock apps, look out for some of these security features to prevent your employees from committing things such as time theft (when a worker clocks in or out and doesn’t work) and buddy punching (when an employee’s friend clocks in for them):

Possible Security Features in Employee Time Clock Apps

Photo ID Require workers to take a picture when they clock in and out.
Lockout periods Ensure employees can only clock in and out during certain times.
Alerts Receive an email or text when an employee starts late or leaves early.
E-signature Have employees sign with their finger or mouse when they clock in and out.

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