IVF software is specifically designed for fertility treatment practices to help stay organized and meet quality standards so physicians can provide the best care. How does it work?

IVF Software


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DrChrono’s iPad and iPhone compatible EHR and medical billing platform allows users to manage patient intake, clinical charting, billing, and revenue cycle management. It includes customizable medical forms, e-prescribing, scheduling... Read More
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DrChrono’s iPad and iPhone compatible EHR and medical billing platform allows users to manage patient intake, clinical charting, billing, and revenue cycle management. It includes customizable medical forms, e-prescribing, scheduling... Read More
 
 
Kareo is a web-based medical billing and practice management solution used by medical practitioners and physicians across the United States. The system suits small practices and billing companies. With Kareo, practices can schedule... Read More
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Kareo is a web-based medical billing and practice management solution used by medical practitioners and physicians across the United States. The system suits small practices and billing companies. With Kareo, practices can schedule... Read More
 
 
athenahealth is providing cloud-based services for electronic health records (EHR), revenue cycle management & medical billing, patient engagement, care coordination, and population health management, as well as Epocrates and other... Read More
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athenahealth is providing cloud-based services for electronic health records (EHR), revenue cycle management & medical billing, patient engagement, care coordination, and population health management, as well as Epocrates and other... Read More
 
 
PrognoCIS is a cloud-based ICD-10 compliant and MU certified EMR solution which helps medical facilities and practitioners to manage patient medical recording. The software comprises of integrated modules for EHR, Practice Management,... Read More
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PrognoCIS is a cloud-based ICD-10 compliant and MU certified EMR solution which helps medical facilities and practitioners to manage patient medical recording. The software comprises of integrated modules for EHR, Practice Management,... Read More
 
 
Azalea provides cloud-based electronic health records (EHR), practice management (PM), revenue cycle management (RCM) and telehealth solutions for ambulatory and hospital care settings. Azalea is suitable for community and rural health... Read More
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Azalea provides cloud-based electronic health records (EHR), practice management (PM), revenue cycle management (RCM) and telehealth solutions for ambulatory and hospital care settings. Azalea is suitable for community and rural health... Read More

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Greenway Health’s ambulatory platform provides healthcare organizations with clinical, financial, and administrative tools and services. Intergy, part of the Greenway Health suite, is available as both a web-based and on-premise... Read More
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Greenway Health’s ambulatory platform provides healthcare organizations with clinical, financial, and administrative tools and services. Intergy, part of the Greenway Health suite, is available as both a web-based and on-premise... Read More
 
 
eClinicalWorks is an integrated electronic health record (EHR) and practice management solution providing technology through every step of the patient care delivery process. Features include patient engagement, televisits, care coordination,... Read More
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eClinicalWorks is an integrated electronic health record (EHR) and practice management solution providing technology through every step of the patient care delivery process. Features include patient engagement, televisits, care coordination,... Read More
 
 
Centricity Practice Solution is an integrated system for clinical and financial management in medical organizations. The system offers a comprehensive suite of functionality for practice administration and electronic medical records... Read More
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Centricity Practice Solution is an integrated system for clinical and financial management in medical organizations. The system offers a comprehensive suite of functionality for practice administration and electronic medical records... Read More
 
 
TotalMD is a practice management solution suitable for small and midsize practices. TotalMD provides an integrated suite of features that includes e-claim services, patient scheduling, financial reporting, EMR integration and more. The... Read More
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TotalMD is a practice management solution suitable for small and midsize practices. TotalMD provides an integrated suite of features that includes e-claim services, patient scheduling, financial reporting, EMR integration and more. The... Read More
 
 
WRS Health is a cloud-based integrated electronic health records (EHR) solution that offers practice management, revenue cycle management and billing services. The solution includes modules for charting, medical billing, patient... Read More
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WRS Health is a cloud-based integrated electronic health records (EHR) solution that offers practice management, revenue cycle management and billing services. The solution includes modules for charting, medical billing, patient... Read More

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Supporting HCFA/UB/WC/NF clearinghouse claims, MedicsPremier is a practice management system with EDI features such real time Vision claim tracking, on the fly denial management and resubmissions, pre-appointment batch verification... Read More
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Supporting HCFA/UB/WC/NF clearinghouse claims, MedicsPremier is a practice management system with EDI features such real time Vision claim tracking, on the fly denial management and resubmissions, pre-appointment batch verification... Read More
 
 
IMS (Intelligent Medical Software) by Meditab Software is a hybrid integrated Electronic Health Records (EHR) and Practice Management solution that includes applications for e-prescribing, practice reporting, patient portal and communication... Read More
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IMS (Intelligent Medical Software) by Meditab Software is a hybrid integrated Electronic Health Records (EHR) and Practice Management solution that includes applications for e-prescribing, practice reporting, patient portal and communication... Read More
 
 
Mercury Medical, by CrisSoft, is a practice management solution suitable for a variety of specialties and practices offered on SaaS or On-Site. Mercury Medical enables users to customize the solution with the table-driven interface... Read More
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Mercury Medical, by CrisSoft, is a practice management solution suitable for a variety of specialties and practices offered on SaaS or On-Site. Mercury Medical enables users to customize the solution with the table-driven interface... Read More
 
 
Nobility is a medical service provider offering medical billing and pre-funding services to medical practices of all sizes. The solution helps users to manage their administrative operations and routines. Nobility's billing service... Read More
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Nobility is a medical service provider offering medical billing and pre-funding services to medical practices of all sizes. The solution helps users to manage their administrative operations and routines. Nobility's billing service... Read More
 
 
Tricefy is a cloud-based medical imaging solution suitable for practices in general medicine and a variety of specialties. Key features include image archiving, patient sharing and collaboration with physicians and colleagues. Tricefy... Read More
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Tricefy is a cloud-based medical imaging solution suitable for practices in general medicine and a variety of specialties. Key features include image archiving, patient sharing and collaboration with physicians and colleagues. Tricefy... Read More

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Centricity PACS and PACS-IW with Universal Viewer puts clinical insight within reach to help care teams deliver patient results and manage practices. It is available in two technologies: a web-based and a zero footprint (ZFP) viewer. Universal... Read More
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Centricity PACS and PACS-IW with Universal Viewer puts clinical insight within reach to help care teams deliver patient results and manage practices. It is available in two technologies: a web-based and a zero footprint (ZFP) viewer. Universal... Read More
 
 
NueMD offers a suite of cloud-based software and medical billing services for practices of all sizes. NueMD is an integrated practice management, medical billing, electronic health recording and appointment scheduling solution. Medical... Read More
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NueMD offers a suite of cloud-based software and medical billing services for practices of all sizes. NueMD is an integrated practice management, medical billing, electronic health recording and appointment scheduling solution. Medical... Read More
 
 
DoctorConnect is a cloud-based medical solution that helps health care professionals manage their daily operations and interactions with patients. Key features include automated appointment reminders, surveys, reputation management,... Read More
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DoctorConnect is a cloud-based medical solution that helps health care professionals manage their daily operations and interactions with patients. Key features include automated appointment reminders, surveys, reputation management,... Read More
 
 
blueEHR by ZH Healthcare is an electronic health record (EHR) and practice management system for providers of any size or specialty. It is a cloud-based system and supports Linux, Mac and Windows operating systems. blueEHR is customizable,... Read More
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blueEHR by ZH Healthcare is an electronic health record (EHR) and practice management system for providers of any size or specialty. It is a cloud-based system and supports Linux, Mac and Windows operating systems. blueEHR is customizable,... Read More
 
 
Forcura is a cloud-based health care workflow and care coordination solution. Key features include intake and referral management, document management, scan captures, customized reporting and messaging. Users can customize reports... Read More
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Forcura is a cloud-based health care workflow and care coordination solution. Key features include intake and referral management, document management, scan captures, customized reporting and messaging. Users can customize reports... Read More

 

Buyer's Guide

by Lisa Hedges,
Content Analyst
Last Updated: November 1, 2018


In vitro fertilization (IVF) and other types of assisted reproduction technologies (ART) have led to over one million babies being born in the United States since the nation's first successful IVF treatment in 1981. Today, there are over 1,000 IVF clinics operating in the U.S., and hundreds of thousands of hopeful parents continue to seek this specialized treatment each year.

That means IVF clinics have their hands full when it comes to things like recording, tracking and securing patient information; planning and executing treatments; charting and billing—and that's just the start of their unique challenges. With this much at stake for assisted reproduction providers, IVF clinics must equip themselves with strong software solutions in order to stay organized, HIPAA compliant, effective and profitable.

Which is why IVF software is so important. In this Buyer's Guide, we'll go over all the essentials to help you understand what this valuable software offers users, what your options are when it comes to features and functionality and a few other considerations to help you decide on the best solution for your practice.

Here's what we'll cover:

What Is IVF Software?
Common Features of IVF Software
Benefits and Potential Issues
Other Key Considerations

What Is IVF Software?

In vitro fertilization is a form of assisted reproductive technology, which is defined by the CDC as any kind of medical fertility treatment that involves both eggs and embryos.

I don't have to tell you how crucial it is for IVF and other fertility clinics to follow strict protocols and stay immensely organized when doing this important work. What I can tell you is how much IVF software will help you do that.

Most IVF systems act as specialized electronic health records (EHR) systems that offer the same standard features, such as charting, billing and note-taking, in addition to segment-specific features (which we'll talk more about later) such as donor and surrogate databases and cryogenic storage for embryo and sperm cells. You can also find some practice management features in IVF software to help you communicate with your patients and stay on top of scheduling as well.

Common Features of IVF Software

There will always be some variation among software products, and ICF software is no different. Because it is a medical solution, though, many of these systems will share common functionality that IVF clinics must have in order to serve their patients. Those features are:

Patient management Record, track and reference all pertinent background information for patient couples, including medical histories, demographics, disease screenings, lab test results, previous treatments, etc.
Donor/surrogate registration Collect information from potential donors and surrogates and store it in a secure database.
Treatment management Supports a variety of treatment options with notes, tracking, coding, analysis and diagnostics.
Charting Makes note taking easier with templates and auto-fill options for charting and coding.
Embryo & sperm storage Registration of all collected and stored samples keeps banks organized and compliant by tracking collection dates, embryo and sperm assessments, storage status etc.
Batch control Links all tissue and the medical tools used to handle them and groups them into batches, then the success rate of pregnancies is tracked for each batch in order to quickly identify problems that may arise.

And remember, typical IVF software systems are more robust versions of EHRs and practice management products, so you should also consider features that serve those more general purposes such as scheduling, patient portal/engagement and billing. Here's a look at what one of these features looks like in action:

Treatment tracking in MediTEX IVF

Treatment tracking in MediTEX IVF

Benefits and Potential Issues

Among the many benefits of adopting IVF software for your fertility clinic is the fact that choosing this specialized software will give you the required features and functionality for your field that other practice management and EHR systems won't offer.

This can save you from having to seek out standalone software solutions to fertility-specific needs, such as cryogenic cell storage and donor databases.

Besides that major advantage of IVF software, here are a few other key benefits to consider:

  • Provide the best care for your patients. By freeing you up from focusing on organizational tasks, IVF software enables you to fully support your patients and their needs. You can spend more time with your patients answering their questions and working with them on treatments.
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  • Ensure quality and safety standards are always being met. Because many IVF software systems offer compliance tracking functionality, you can rest easy knowing that your practice is following government regulations and protecting your patients' information from data breaches.
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  • Improve workflows and processes. By keeping control of every task in one place—from collecting medical histories to labeling tissue samples—you can streamline all of your IVF clinic workflows and make sure every process that takes place in your practice is optimized.

The potential issues of IVF software are much more standard; the biggest one being the cost. Any medical system will be a major expense, and that's especially true for such specialized software. Just make sure you fully-explore your needs and options before coming up with a budget so it'll be easier to stick to.

Other Key Considerations

A few other important things to be aware of when researching vendors include:

Cloud-based vs on-premise. While there are IVF systems available to license and deploy on-premise, most software in this space will be cloud-based. That means your data is more likely to be hosted by the software vendor and accessible via the internet. While this method tends to be less expensive than on-premise software, there are additional security considerations.

Because you have to make sure you're practice is HIPAA-compliant at all times, you'll want to go into detail with any IVF software vendors you speak to on what security measures they take to protect your patients (for example, do they automatically encrypt data? Do they keep backdoor access to your system after selling it to you? etc.)

Pricing. There are a lot of variables that affect pricing of any software system, but some IVF software vendors add to that by offering configuration options to let you select only the features you need, which will impact the software cost. This is great for smaller practices that won't need the all-inclusive functionality that larger IVF practices will require.

Implementation. If you're switching from a different software product, you're going to need to (securely) transfer all your data and train on the new IVF software. That's going to mean spending additional money, so keep that in mind when looking at pricing.

 

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