Finding software can be overwhelming. We've helped thousands of property managers choose the right accounting software so they can track payments, fees and generate financial reports.

Showing 1-20 of 130 products

Buildium

Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully remote, including online rent... Read more

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Recent recommendations: 170 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Yardi Breeze Property Management

Yardi Breeze is property management software built exclusively for small to mid-size businesses. Yardi Breeze offers features such as autocomplete address lookups, data import utility, home screen dashboard, drill-down reporting and... Read more

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Recent recommendations: 119 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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SimplifyEm Property Management Software

SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read more

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Recent recommendations: 93 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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AppFolio Property Manager

AppFolio provides property management software that allows property managers and owners to market, automate and manage tasks related to their apartments, residential properties, commercial property, student housing or other property. The... Read more

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Recent recommendations: 74 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Propertyware

Propertyware provides a complete accounting system by allowing seamless integration with QuickBooks. Since Propertyware is scalable, the software will continue to grow as your company does too. Read more

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Recent recommendations: 31 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Rentec Direct

Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no term... Read more

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Recent recommendations: 28 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Rent Manager

Rent Manager is a software system for both residential and commercial real estate companies. The financial accounting component of Rent Manager has full integration and includes standard functionality such as a general ledger with... Read more

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Recent recommendations: 25 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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PayHOA

Pay HOA is a cloud-based homeowner association (HOA) solution which assists property managers with rent collection, invoicing and e-filing. Its key features include online payments, survey collection, tenant engagement tracking and... Read more

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Recent recommendations: 24 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Storage Commander Cloud

Storage Commander is an on-premise and cloud-based solution that enables businesses to manage self-storage operations, online rentals, maintenance costs and more. It uses global data centers, Europay, MasterCard, Visa (EMV) chip technology,... Read more

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Recent recommendations: 22 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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ResMan Property Management

ResMan is the industry-leading property management platform preferred by owners, operators and investors across the multifamily, affordable and commercial real estate marketplace. Our platform is built for the evolving needs of your... Read more

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Recent recommendations: 20 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Total Management

Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask by navigating... Read more

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Recent recommendations: 13 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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ManageCasa

ManageCasa is an intuitive, interactive, and automated Property Management platform specifically designed for Property Managers, Associations and Landlords seeking an all-encompassing web and mobile approach to increase efficiency... Read more

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Recent recommendations: 12 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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SKYLINE Software

SKYLINE from SS&C Technologies is a web-based property management and accounting solution suitable for small to midsize real-estate firms. Designed to handle an array or key operations, SKYLINE is capable of offering integrated tools... Read more

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Recent recommendations: 11 recommendations

Platforms: Win
Deployments: CloudOn premise
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Condo Manager

Condo Manager puts a heavy focus on accounting needs for property managers. The system provides features like check scanners, lockbox capabilities with support for as many bank accounts as needed & customized financial statements. Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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PayProp Canada

PayProp is a cloud-based property management solution designed to help property managers collect, match and reconcile rental payments for their properties. Key features include payment automation, audit logging, arrears management... Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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MRI Commercial Management

With 40 years experience, MRI Property Management Accounting Software scales quickly for firms large and small with properties worldwide. This highly-customizable system offers automated calculations, billing, reporting and more. Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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FRONTSTEPS

FRONTSTEPS solutions improve communities by streamlining communication from management offices to homeowners. FRONTSTEPS provides an inclusive system for communities including accounting, communications, day-to-day operations, and... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Re-Leased

Re-Leased is a cloud-based commercial property management solution. Key features include accounting, portfolio management, tenant communication, inspections, document storage and compliance management. The solution integrates with... Read more

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Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Axxerion

Axxerion Property Management is an integrated suite of cloud-based property management and maintenance software designed keeping in mind small and mid-size property managers and owners. This suite helps property managers to automate... Read more

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Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Budgetrac Property Management

Budgetrac is a cloud-based, comprehensive property management and accounting solution suitable for commercial properties such as industrial, office and retail. Budgetrac shares real-time information across organizations through role-based... Read more

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Recent recommendations: 6 recommendations

Platforms: MacWinLinux
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Buyers guide


Last Updated: July 1, 2020

Property management accounting software offers a number of features that typical accounting systems do not. In addition to financial reporting and payroll, these programs will integrate industry-specific information about vacancies, units, tenants and property maintenance into the real estate software.

The more robust accounting tools also manage company information related to property listings, track referrals and link electronic documents to sales.

This guide was created to help property managers determine the best software to meet their needs. We’ll cover the following topics:

What Is Property Management Accounting Software?
Common Features of Property Management Accounting Software
Benefits of Property Management Accounting Software
Deployment Options
What Type of Buyer Are You?
Business Trends to Be Aware Of

What Is Property Management Accounting Software?

Property managers are required to perform some specific types of accounting processes, such as holding and tracking security deposits and common area maintenance costs.

A property-management-specific accounting system is designed to assist managers with their unique responsibilities, such as:

  • Collecting rent on a monthly basis
  • Tracking expenses for maintenance, improvements and supplies
  • Budgeting and forecasting using real-time information

Reporting features also allow managers to review income by property so users have a bird’s-eye view of their financial health.

Screenshot of open vacancies in Buildium

Screenshot of open vacancies in Buildium

Common Features of Property Management Accounting Software

Track rents & payments This software will categorize receipts based on the specific real estate category, such as rents, utilities, subleases or late fees. The software also calculates real estate taxes, property insurance, maintenance costs and payroll, and all of this information ties directly to the tenant or property record.
Online payment portal Some property accounting systems include an online portal for tenants to pay rent. This simplifies the payment process, as renters can pay online 24/7 using credit or debit cards. This feature is more common in full property management suites.
Bank reconciliation Many systems offer bank reconciliation assistance to ensure the figures match in both your’s and the bank’s accounts. Users can download bank statements to identify and correct discrepancies.
Reporting Accounting systems typically offer a variety of report and chart types to view income and expense data by month or year. These reports can be automatically generated at certain dates and shared with specific people.
Business growth & development Automatically calculate annual rent increases, property appreciation and depreciation, as well as manage the growth of your assets. Many of these programs also have built-in budgeting and forecasting capabilities and the ability to analyze rents based on current market rates.
Common area management Most solutions calculate charges and costs associated with common areas, tracking maintenance, policies and usage as desired.

Benefits of Property Management Accounting Software

The automation of accounting processes is an obvious benefit of property accounting software, and others increase convenience in common tasks.

  • Get paid faster. With an online payment portal, you don’t have to wait for mailed checks to arrive. Tenants can pay rent online anytime, with cards or cash, which goes directly into your account.
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  • Calculate rent increases easier. Software can help analyze local housing market conditions to calculate how much you can charge for rent while staying competitive.
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  • Stay on top of your accounting from anywhere. Most of the top property management software vendors offer a native mobile app or the ability to access the system through a mobile web browser. Even when traveling, you can view incoming payments or reports.
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  • Devote more time to finding great tenants. After the software helps you handle complex accounting tasks, you can focus on screening out the bad tenants you don’t want to deal with.

Deployment Options

Software can be implemented in various ways, but two options are most common today:

  • On-premise. An on-premise accounting system would be installed locally on the computer you use at your office. This type of deployment keeps your accounting data close-at-hand. These deployments typically require a larger upfront cost.
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  • Cloud-based. Alternatively, a cloud-based system is installed on the software vendor’s servers and delivered to you via the Internet. This can be a more secure option, as your accounting data is saved “in the cloud” and won’t be lost should your local computer be destroyed or lost. Additionally, a cloud-based deployment is often a cheaper investment upfront, with fewer hardware requirements and a monthly subscription fee.

What Type of Buyer Are You?

Portfolios can vary greatly from one property manager to the next. Software vendors know this and offer a range of features that can often be mixed and matched to meet a manager’s requirements.

  • Managers with a single, small apartment complex. For those who oversee a small apartment complex, basic accounting features, such as general ledgers for rent payments and expenses, should be enough functionality to handle your needs. Additional features can be added to increase convenience.
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  • Managers with a large complex or mixed real estate portfolio. Maybe you manage a few apartment complexes, or you have a mixed portfolio, with hundreds of tenants to track. These managers can gain greater benefits from software by opting for more functionality, such as advanced reporting, budgeting and forecasting. An online portal can also greatly reduce the stress of collecting rent each month.

Business Trends to be Aware of

The property management industry is always subject to new government regulations, renter behavior trends and the ever-changing real estate and housing markets. Here are some events that impact property managers:

  • Rent growth is strong despite increase in supply. The U.S. housing supply in 2016 isn’t able to meet demand, leading to high rent growth. Cities with booming rents include Austin, Seattle and Nashville. Some experts say these markets are tough to enter as developers are aggressively building new properties, but apartment managers in these locations have the opportunity to increase rates.
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  • Are we due for another economic recession? U.S. economic indicators in mid-2016 are showing patterns that could lead to another recession within 12 months, according to J.P. Morgan economist estimates. This suggests that property managers should be conservative about plans for growth or expansion and more critical of applicant’s financial stability.