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Mac OS, Web browser (OS agnostic), Windows 8, Windows 10About DATABASICS Time & Expense
DATABASICS Time & Expense is a cloud-based professional services automation (PSA) solution that offers timesheet and expense reporting for mid-market and enterprise organizations. The solution enables users to automate time tracking and expense report management.
DATABASICS Time & Expense offers real-time visibility into cost accounting as well as integrations with a variety of HR, payroll, travel and accounting systems. The solution offers features such as time and expense management, business rules with compliance, mileage reimbursement, payment and reimbursement, audit, project tracking, per diem management, time and attendance with workflows and policy compliance and P-Card program management.
31 Reviews of DATABASICS Time & Expense
Average User Ratings
Overall
4.35 / 5 stars
Ease-of-use
4.5
Value for money
4.5
Customer support
5.0
Functionality
4.5
Likelihood to Recommend
Not likely
Very likely
June 2017
Renee from The Co-operators
Company Size: 1,001-5,000 employees
Industry: Insurance
Time Used: More than 2 years
Review Source: Capterra
Ease-of-use
5.0
Value for money
5.0
Customer support
5.0
Functionality
4.0
June 2017
Great software, easy to administer and support staff are amazing, always willing to help.
Staff are responsible for inputting their own reports and the automation of the approval process.
Pros
The product is easy to use and administer and the functionality has come a long way since we started using DATABASICS. They are constantly improving their software and their procedure documentation. They are always willing to help us deal with situations or new configuration requests, coming up with solutions or adding them as a future enhancements. I love working with their employees, they are always willing to listing and meet with me to discuss items. DATABASICS started to provide webinars so that you can learn new things about the software as well as using them as a refresher.
Cons
My least favorite thing about the software is the reporting, within DATABASICS admin and Jasper. Jasper reporting is something that I don't use all the time so I have to familiarize myself with it when I do go in and use it. However they have had some webinars on Jasper reporting which has been helpful as well as documenting what's included in the domains. Within the admin console there are some admin audit data that is hard to understand but they are working on improving these.
Response from DATABASICS
Replied June 2017
Thank you Renee for your honest review of DATABASICS. We appreciate the opportunity to hear your thoughts on the Expense product and we love having the chance to support you and your team with answers to questions and solutions to problems. Hearing about how the Support team has helped you in the past has made our day!
July 2019
Traci from Tolmar Inc.
Company Size: 501-1,000 employees
Industry: Pharmaceuticals
Time Used: More than 2 years
Review Source: Capterra
Ease-of-use
5.0
Value for money
4.0
Customer support
5.0
Functionality
5.0
July 2019
2019 DataBasics Review
My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.
Pros
The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient. The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.
Cons
It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification
Reasons for Choosing DATABASICS Time & Expense
The cost! We implemented DB approx. 4 year ago with another one of our entities and could not wait to start using it on this entity.
Response from DATABASICS
Replied July 2019
Thanks, Traci, for your thoughtful review of DATABASICS! We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer. Thank you for the time you took to tell others about us. -The DB Team
January 2020
Christina from NDRI, Inc.
Company Size: 51-200 employees
Industry: Research
Time Used: More than 2 years
Review Source: Capterra
Ease-of-use
4.0
Value for money
3.0
Customer support
4.0
Functionality
4.0
January 2020
Databasics is a good product.
Databasics was user friendly for our employees.
Pros
Easy for employees to access remotely. Good customer service.
Cons
Sometimes difficult to understand how to make changes in the system.
Response from DATABASICS
Replied January 2020
Dear Christina, Thanks for leaving us a review. We are thrilled that you loved how easy the software is to use for employees; our team will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on making changes in the system. So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization. With all our best, The DB Team
October 2019
Preshana from CSIS
Company Size: 201-500 employees
Industry: Non-Profit Organization Management
Time Used: More than 2 years
Review Source: Capterra
Ease-of-use
5.0
Value for money
4.0
Customer support
5.0
Functionality
5.0
October 2019
DATABASICS Suite Review
My overall experience has been good thus far. It was a bumpy start, which is expected for any program. However, the overall day to day use has been great.
Pros
The software is easy to use on the admin side. The user interface is straightforward.
Cons
The jasper reports, this is not a dislike, but more of a growth area for me. The problems that I do have with the system the support team is extremely helpful at assisting with these task. Specially, CSRs.
Reasons for Choosing DATABASICS Time & Expense
DataBasics was able to integrate with Microsoft SL
Response from DATABASICS
Replied January 2020
Dear Preshana, Thanks for leaving us a review. We are thrilled that you loved how easy the software is to use for admins; our staff will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on the Jasper reporting. So, thanks for your thoughtful words and we look forward to continuing to provide above-and-beyond customer service for your organization. With all our best, The DB Team
August 2017
Anne-France from Dentsply Sirona
Company Size: 10,000+ employees
Industry: Medical Devices
Time Used: More than 2 years
Review Source: Capterra
Ease-of-use
3.0
Customer support
4.0
Functionality
2.0
August 2017
Quite good overall. This software could be more intuitive to use
Harmonized way to do expense reports
Pros
What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.
Cons
As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.
