Finding software can be overwhelming. Software Advice has helped thousands of businesses choose the right online meeting software so they can reduce conferencing costs and host webinars.

Showing 1-20 of 43 products

RingCentral Office

RingCentral’s cloud-based phone system includes HD video conferencing and audio conferencing. Video meetings can include up to 50 participants and include Web conferencing features such as annotation tools. Read more

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Recent recommendations: 71 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Nextiva Office

Nextiva's Business VoIP solutions offer small businesses enterprise-level telephony service that helps them to streamline company's communications and establish an in-house VoIP phone system. It offers an integrated and scalable PBX... Read more

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Recent recommendations: 68 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Jive Voice

Jive Communications delivers a cloud-based unified communication solution to organizations of all sizes across the U.S. Jive Voice includes integrated products for business VoIP, video conferencing and contact center which are all... Read more

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Recent recommendations: 49 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Vonage Business Solutions

Vonage Business Solutions is a cloud-based communications solution suitable for small and midsize companies. The solution offers a business phone system that enables businesses to connect their VoIP phone system to internet-enabled... Read more

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Recent recommendations: 46 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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FluentStream VoIP

FluentCloud offers a range of phone system features including 3-way calling and conference bridges that can support up to 100 participants. Conference calling is included with monthly service, so there are no per-minute charges. Read more

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Recent recommendations: 42 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Virtual Office by 8x8

Virtual Office is a collection of comprehensive web-based business VoIP solutions from offered by 8x8. Enterprise grade phone service, virtual meetings, mobile applications, virtual contact centers and more are available to help companies... Read more

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Recent recommendations: 38 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Business Voice

Business Voice is a cloud-based VoiP solution created by PanTerra, which allows users to take or make calls from their office phone number, communicate with their team, and have file access, all from any device with an internet connection,... Read more

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Recent recommendations: 33 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Dialpad

Designed for organizations of any size, Dialpad Talk is a cloud-based communications platform that allows businesses to access voice, messaging, meetings and video from any computer, smartphone, or tablet. Other key features include... Read more

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Recent recommendations: 21 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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OfficeConnect

OfficeConnect by UniVoip is a cloud-based phone system that offers features including auto-attendant, call paging, conferencing, email integration, one-touch speed dial and call recording. The platform is targeted towards mid to large-sized... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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net2phone

net2phone’s cloud PBX VoIP phone solution enables businesses to communicate in a variety of methods, whether voice, texting, messaging or web chat, over an array of devices, in the office and on the go. The net2phone solution features... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Twilio Voice API

Twilio's Voice API is a fully programmable VoIP system that helps companies make, manage and route calls to a browser, app, phone and more. Key features include call monitoring, call transcripts, call routing, PBX, auto dialer / predictive... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Versature

Versature’s cloud-based business VoIP services provide Canadian companies with unified communications and call analytics solutions to help manage their business operations. Versature’s key features include auto attendants, click-to-dial,... Read more

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Intulse

Intulse is a cloud-based VoIP solution for small and midsize businesses. Key features include conference calls, call transfers, custom hold music, interactive voice response, ring groups, call queues, caller identification and missed... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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join.me

Join.me is an online meeting platform that helps businesses manage meetings and team collaboration. Key features include real-time presentations, mobile whiteboards, scheduling, toll-free audio, chat and more.      Designed for... Read more

Platforms: MacWinLinux
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Adobe Connect

Adobe Connect is a web conferencing software solution used by companies for conducting online meetings, webinars and training sessions. The solution is for adhoc collaboration as well as planned online meetings. The solution enables... Read more

Platforms: MacWinLinux
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Grasshopper

Grasshopper is a cloud-based virtual phone service that helps small to midsize enterprises establish communication with customers through local and toll-free numbers. It provides several modules, including call forwarding, multiple... Read more

Platforms: MacWinLinux
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UberConference

UberConference by Dialpad is a cloud-based web conferencing solution that helps businesses of all sizes by combining messaging, voice and video. While it enables users to join meetings instantly without using a PIN, UberConference... Read more

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Mitel

Mitel is a cloud-based VoIP phone system that offers collaboration and conferencing tools to enable information flow within the organization.  The solution enables system administrators to manage user settings, set preferences and... Read more

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Aircall

Aircall is a cloud-based phone system designed for teams like customer support or sales teams. Aircall is a software that allows companies to get phone numbers in 30 countries, configure them in seconds and forward calls easily across... Read more

Platforms: MacWinLinux
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ReadyTalk Hosted Voice

ReadyTalk is a cloud-based communication service provider and offers hosted voice, video and web conferencing and streaming webinars. ReadyTalk’s hosted voice solution, powered by Evolve IP, delivers cloud-based business phone services... Read more

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Buyers guide


Last Updated: June 18, 2019

There are a number of different software products on the market for online conference calling and video conferencing. In this guide, we’ll explain how online meeting software can facilitate a variety of business processes, including:

  • Internal collaboration
  • Remote work
  • Webinars
  • New employee training
  • Broadcasting presentations to large audiences

Here’s what we’ll cover:

What Is Online Meeting Software?
What Type of Buyer Are You?
Common Features of Online Meeting Software
Pricing Options

What Is Online Meeting Software?

Conference calling and video conferencing are two of the most important technologies in contemporary workplace collaboration. In fact, Software Advice research found that one in four employees in the U.S. uses audio or video conferencing at work.

Online meetings enabled by conferencing software can take a variety of forms, from simple collaboration between employees to complex presentations for potential investors. Generally, screen-sharing and audio and video conferencing applications are all that is needed for one-on-one meetings.

Larger meetings, on the other hand, require specialized Web conferencing products, which offer audio and video conferencing functionality along with special features for hosting webinars.

What Type of Buyer Are You?

The market for conferencing solutions is vast, and there are different solutions available for different business needs. To find the solution that best meets your needs, you need to consider how you plan to use the software. Most businesses use conferencing solutions for one of the following activities:

Internal collaboration. Online meeting software for employee collaboration includes basic applications, such as audio conferencing, video calling and screen-sharing. These applications are also found in many VoIP phone systems. Unified communications (UC) clients, such as Microsoft Lync and IBM Sametime are the most complete internal collaboration tools, as they integrate conferencing and other communication channels (e.g., instant messaging, presence, voice calling) within a single user interface. However, many UC solutions are designed (and priced) for enterprise-level rather than small businesses.

Webcasts. Webcasts are streaming broadcasts of content over the Internet. While webcasts usually deliver pre-recorded content, businesses can also webcast live events to reach a greater audience. Some Web conferencing platforms offer special functionality for webcasting, such as streaming slideshows combined with audio conferencing (where participants can view a slideshow and discuss it with others in real time).

Webinars. Webinars are online seminars that allow for more participants than webcasts. They also allow participants to interact with the presenter by asking questions and making comments. Webinars can be used to build brand awareness by presenting information on trending topics, to educate users about a product or to provide updates to customers and investors, among many other purposes.

Web training. Some Web conferencing vendors offer solutions with dedicated functionality for training employees. For instance, presenters can split participants into “breakout session” groups for closer, more interactive collaboration. Reporting functionality also allows administrators to see how well