Finding software can be overwhelming. We've helped many businesses choose the right accounts payable software so they can better manage outstanding debts and other financial obligations.

Showing 1-20 of 325 products

NetSuite

NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read more

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Recent recommendations: 37 recommendations

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Multiview

Multiview Financials is the flagship ERP system developed, sold, implemented, and supported by Multiview Financial Software. Multiview is designed for organizations ranging in size from rapidly growing small businesses to large enterprises... Read more

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Recent recommendations: 33 recommendations

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Sage Intacct

Sage Intacct is a provider of cloud-based financial management and accounting software. Sage Intacct's software solution is suitable for small to midsize accounting firms and can provide financial reporting and operational insights... Read more

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Recent recommendations: 25 recommendations

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BQE Core - Integrated Accounting and Project Management

BQE Core is a cloud-based solution that offers integrated business accounting, project management, and business intelligence. It can support the operations of a variety of industries, including legal services, architecture firms, engineering,... Read more

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Recent recommendations: 21 recommendations

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FreshBooks

FreshBooks takes billing out of your hands and puts it on autopilot. Set up automated invoicing, online payment options (ACH and Credit Card), and late payment reminders to get paid 2x faster. Next, boost team productivity with precise... Read more

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Recent recommendations: 20 recommendations

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Deltek Costpoint

Deltek Costpoint is an enterprise resource planning (ERP) and management solution designed to meet the requirements of midsize and large enterprise businesses. The solution primarily assists government contractors, professional service... Read more

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Recent recommendations: 18 recommendations

Platforms: Win
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AccuFund Accounting Suite

AccuFund is an online accounting and financial reporting solution designed specifically for the nonprofit industry. Integrated into one, AccuFund's Accounting suite helps nonprofit organizations and government agencies report funding... Read more

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Recent recommendations: 18 recommendations

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Striven

Your cloud-based, all-in-one business management solution. Striven is ready for your business right out of the box. With fully integrated accounting, CRM, inventory, project management, human resources features, it's the only software... Read more

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Recent recommendations: 14 recommendations

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Sage 50cloud

Sage 50cloud (formerly Peachtree Software) is a comprehensive accounting solution for small business. It provides core functionality, such as A/R and A/P, customer management and financial reporting. Premium features, such as detailed... Read more

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Recent recommendations: 13 recommendations

Platforms: Win
Deployments: CloudOn premise
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Aplos

Aplos fund accounting is a cloud-based system designed specifically to serve the needs of churches and nonprofit organizations. Aplos fund accounting is available on a standalone basis or within an integrated suite with online donation... Read more

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Recent recommendations: 13 recommendations

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Blackbaud Financial Edge NXT

Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read more

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Recent recommendations: 9 recommendations

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24SevenOffice

24SevenOffice is a cloud-based Accounting and ERP system for small and mid-sized businesses. 24SevenOffice eliminates repetitive processes and greatly reduces the need to manually enter information. The system will also streamline... Read more

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Recent recommendations: 7 recommendations

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Accurants

Accurants is a cloud-based accounting solution designed for small businesses and freelancers. Key features include modules for time tracking, project management, invoicing and expense tracking. Accurants allows users to invoice customers... Read more

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Recent recommendations: 7 recommendations

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Deskera Books

Deskera Books is an easy-to-use tool for business owners. The dashboard gives users a quick overview of orders, invoices, bills, receivables, bank account balance, and much more. Users can create professional invoices with a collection... Read more

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Recent recommendations: 5 recommendations

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DENALI Business

Cougar Mountain Software’s Denali Business is an accounting solution with the ability to customize 10 integrated modules. It is for small to midsize businesses and can be deployed on premises or in the cloud. Key features include... Read more

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Recent recommendations: 5 recommendations

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Deployments: CloudOn premise
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Sage X3

Sage X3 is a powerful ERP software solution designed for medium-to-large national and global manufacturers, distributors, and after-sales providers and can establish a foundation for your digital transformation. Sage X3 comes with... Read more

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Recent recommendations: 4 recommendations

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AvidXchange

AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase... Read more

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Recent recommendations: 4 recommendations

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Xledger

Xledger is a cloud-based enterprise resource planning (ERP) solution that caters to midsize and large businesses that helps them to manage day-to-day operations by automating routines ranging from bank reconciliation to invoice entry.... Read more

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Recent recommendations: 4 recommendations

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Chargezoom

Chargezoom is a cloud-based recurring billing solution that helps enterprises automate accounting processes, set up multiple billing models and synchronize financial data across various third-party systems including QuickBooks, FreshBooks... Read more

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Recent recommendations: 4 recommendations

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Connected Accounting & ERP

Connected is a hybrid integrated accounting and enterprise resource planning (ERP) that caters to small and midsize businesses across various industry verticals and helps them to integrate their data and processes across departments... Read more

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Recent recommendations: 4 recommendations

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Buyers guide


Last Updated: February 26, 2021

Accounts payable software is a subset of broader accounting software that helps organizations manage their debts and other financial liabilities.

We wrote this guide to help prospective software buyers better understand the market for accounts payable software and what they should consider before making a purchase. Here’s what we’ll cover:

What is Accounts Payable Software?
Common Features of Accounts Payable Systems
Accounts Payable Solution Pricing
What Type of Business Are You?
Other Considerations

What is Accounts Payable Software?

Most accounting and financial software platforms contain three core modules:

General ledger. The overall financial records of a company.

Accounts receivable. Manages accounts that owe the company money.

Accounts payable. Manages accounts the company owes money to.

accounts payable screenshot

Accounts payable via Financial Edge by Blackbaud

Typically, these three modules are offered together as part of one comprehensive accounting platform. In turn, that accounting platform can also be offered as part of a broader enterprise resource planning (ERP) suite that includes applications for other functional areas like human resources and customer relationship management (CRM).

As such, accounts payable systems are almost always offered as a package with other core accounting modules. That said, some vendors may offer standalone accounts payable applications to help with more complex accounting situations.

Common Features of Accounts Payable Systems

Here are some common features you will find in most accounts payable modules:

Reports Visualize accounts payable data. Typically displayed in a dashboard format with key performance indicators (KPIs) highlighted.
Electronic Funds Transfer Securely transfer funds between electronic bank accounts.
Invoices Compile, print and send invoices in a number of formats such as .PDF or .DOCX.
Vendor management rack and manage information for vendors the company has accounts with.
1099 processing Process 1099 forms for independent contractors and freelancers.
Automation Receive and collect receipts, transactional data and other information automatically for storage in the general ledger.

Accounts Payable Solution Pricing

Like other accounting software platforms, accounts payable software is typically offered either as a perpetual license or as a monthly subscription. With a perpetual license, an organization will pay a fee upfront, and then will typically pay annual fees for support, maintenance and updates. With a monthly subscription, an organization will pay one monthly fee.

Generally, pricing is determined by the size of the organization and its product requirements. Larger firms with more complex accounting needs will usually pay more than smaller firms.

Another thing to consider is that perpetual licenses typically mean that the software is hosted on your own computers or servers, while subscription-based software is often deployed in the cloud.

While businesses can generally rest easy knowing that their financial data is secure in the cloud, some businesses that have particularly sensitive financial data might wish to host their accounting solution on their own servers. Be sure to consult with an IT security professional to decide what your organization should do.

What Type of Business Are You?

Most small businesses rely on QuickBooks to handle their accounting needs. While QuickBooks can work well for smaller businesses, it may not scale well for growing businesses which need a more advanced solution. Furthermore, businesses in particular industry niches might need certain functionalities that are not present in standard accounting platforms.

For example, nonprofit organizations often need accounting software that is equipped to handle unique tax situations. A construction company that deals with multiple subcontractors and suppliers will also need more advanced accounting features. And of course, companies that conduct any sort of international business need features like multi-currency support and international tax code support.

It is important to verify with prospective software vendors that they have other clients that are in your industry and are similar in size.

Be sure to also check out a vendor’s long term viability. Does the vendor have a growing customer base, and are they regularly updating the platform? If not, you may wish to look elsewhere. Mergers and acquisitions are also very common in the enterprise software world. Smaller vendors are often acquired by larger vendors. In many cases, nothing changes for the end user, though sometimes the acquiring vendor will sunset the acquisition’s product line.

Other Considerations

Here are some other things to keep in mind:

  • Is your business growing rapidly, or planning to expand internationally?

    You’ll want to deploy a system that can scale with your business and your needs. One major consideration is whether a platform complies with various foreign or international accounting regulations.
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  • Does your business operate in a specific industry niche?

    Most accounting platforms are considered to be “general purpose” and serve a range of industries. However, certain organizations in particular industry niches might have to seek out a more specialized platform. For example, a distribution company would want to use an accounting platform that can assist with something like international fuel tax compliance.
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  • Do you have software needs that extend beyond accounting?

    Organizations implementing new accounting software might choose an integrated software suite that covers other functional bases like human resources, customer relationship management, supply chain management and so on. If you’re in the market for a new accounting system, you should consider whether you want an integrated suite or a standalone accounting platform. Each approach has its own unique advantages and disadvantages. Individual best-of-breed applications often have a more extensive feature set, but lack the integrative capabilities of other applications. In contrast, integrated suites might lack features but come with the benefit of being totally integrated across all applications.
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  • Will you need to train your employees on the new system?

    In most cases, you will want to invest into ensuring that your employees are adequately trained to work with a new accounting system. Some accounting systems have steeper learning curves than others; in general, the more advanced the new system is in comparison to your old system, the more training your employees will need. That said, many vendors offer free or paid training services that you can purchase.

FrontRunners

Your Guide to Top Accounts Payable Software, January 2021

Software Advice uses reviews from real software users to highlight the top-rated Accounts Payable Software products in North America.

Learn how products are chosen

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“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.