Finding software can be overwhelming. We've helped thousands of businesses choose the right expense report software so they can track business spending and meet regulatory policies.

Showing 1-20 of 228 products

BQE Core - Integrated Accounting and Project ManagementFrontRunners 2020

BQE Core is a cloud-based solution that offers integrated business accounting, project management, and business intelligence. It can support the operations of a variety of industries, including legal services, architecture firms, engineering,... Read more

Price:

Recent recommendations: 82 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

NetSuite

NetSuite is a business management software suite offered as a service that performs enterprise resource planning (ERP) and customer relationship management (CRM) functions. It is a horizontal package designed for an extensive range... Read more

Price:

Recent recommendations: 34 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Multiview

Multiview Financials is the flagship ERP system developed, sold, implemented, and supported by Multiview Financial Software. Multiview is designed for organizations ranging in size from rapidly growing small businesses to large enterprises... Read more

Price:

Recent recommendations: 34 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
Business Size:
Learn More

FreshBooks

FreshBooks takes billing out of your hands and puts it on autopilot. Set up automated invoicing, online payment options (ACH and Credit Card), and late payment reminders to get paid 2x faster. Next, boost team productivity with precise... Read more

Price:

Recent recommendations: 27 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Sage Intacct

Sage Intacct is a provider of cloud-based financial management and accounting software. Sage Intacct's software solution is suitable for small to midsize accounting firms and can provide financial reporting and operational insights... Read more

Price:

Recent recommendations: 22 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

DivvyFrontRunners 2020

Divvy is a free cloud-based accounting and expense management solution for businesses. Key features include managing payments and subscriptions, building strategic budgets, automated expense reports and virtual cards. Divvy tracks... Read more

Price:

Recent recommendations: 15 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Deltek Costpoint

Deltek Costpoint is an enterprise resource planning (ERP) and management solution designed to meet the requirements of midsize and large enterprise businesses. The solution primarily assists government contractors, professional service... Read more

Price:

Recent recommendations: 14 recommendations

Platforms: Win
Deployments: CloudOn premise
Business Size:
Learn More

Striven

Your cloud-based, all-in-one business management solution. Striven is ready for your business right out of the box. With fully integrated accounting, CRM, inventory, project management, human resources features, it's the only software... Read more

Price:

Recent recommendations: 14 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Nexonia Expense ReportsFrontRunners 2020

Nexonia is a configurable expense management solution that eliminates manual reporting, ensures compliance, and helps control your T&E spend. Customers choose Nexonia for tight integrations with ERP's and accounting systems, fast... Read more

Price:

Recent recommendations: 11 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

DENALI Business

Cougar Mountain Software’s Denali Business is an accounting solution with the ability to customize 10 integrated modules. It is for small to midsize businesses and can be deployed on premises or in the cloud. Key features include... Read more

Price:

Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
Business Size:
Learn More

24SevenOffice

24SevenOffice is a cloud-based Accounting and ERP system for small and mid-sized businesses. 24SevenOffice eliminates repetitive processes and greatly reduces the need to manually enter information. The system will also streamline... Read more

Price:

Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Sparkrock

Sparkrock provides SaaS-based finance, workforce management, payroll and employee scheduling software built for Not-for-Profit, Health and Human Services, and Educational organizations. Their software improves staff efficiency by eliminating... Read more

Price:

Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Certify ExpenseFrontRunners 2020

Certify Expense effortlessly streamlines your operations through automation and superior customer service. Automatically create reports for employees, streamline approvals, and make reimbursement and reporting effortless for accountants.... Read more

Price:

Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Financial Edge by Blackbaud

The Financial Edge by Blackbaud helps nonprofit and government agencies control expenses and track costs against budget to help better manage finances and avoid overspending. It also features financial reporting and budget tools. Read more

Price:

Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Abacus

Abacus is a cloud-based T&E solution that offers midsize teams a highly efficient way to track and control expenses, reimburse employees, and book travel. Employees use a mobile app to submit expenses right when they happen. Custom... Read more

Price:

Recent recommendations: 5 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Sage 100 Contractor (formerly Sage Master Builder)

An integrated solution ideal for small to mid-size construction companies, Sage 100 Contractor helps firms control every aspect of their accounting and operations functions. Features full AP/AR and general ledger functionality. Read more

Price:

Recent recommendations: 4 recommendations

Platforms: Win
Deployments: On premise
Business Size:
Learn More

Canopy

Canopy is a cloud-based practice management and tax resolution platform for accounting firms, tax professionals, tax attorneys, and enrolled agents. It provides an integrated suite with various tools to help enhance efficiency while... Read more

Price:

Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Learn More

Sage X3

Sage X3 is a powerful ERP software solution designed for medium-to-large national and global manufacturers, distributors, and after-sales providers and can establish a foundation for your digital transformation. Sage X3 comes with... Read more

Price:

Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
Business Size:
Learn More

Fraxion

Fraxion provides complete spend management solutions for purchase requisitioning, expense management, procurement and spend analysis. Fraxion’s true cloud solution is as feature-rich as it is intuitive - don’t compromise on functionality... Read more

Price:

Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
Business Size:
Learn More

AccountMate

AccountMate is a hybrid accounting solution that caters to small and midsize businesses and offers them tools and functionalities, which help them to manage their financial procedures and routines. The solution provides multiple modules... Read more

Price:

Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
Business Size:
Learn More

Buyers guide


Last Updated: November 23, 2020

Expense report software helps companies simplify the management and tracking of “T&E,” or, “business travel and expenses.” By providing increased visibility of employee spending, expense management software can increase adherence to corporate spending policies and help organizations budget and forecast for future expenses.

With so many expense reporting systems on the market, it can be hard to decide which one is right for you. With that in mind, we created this buyer’s guide to help you narrow down your choices from the selection available.

Here's what we'll cover:

What Is Expense Report Software?
Key Purchase Drivers
Common Features of Expense Management Software
What Type of Buyer Are You?

What Is Expense Report Software?

Tracking expenses is an essential task for every company. Expense report software automates the entire expense management process, from submitting a claim to analyzing business expenses. Not only does this save time, but it reduces errors caused by manual data entry.

While systems vary, the key steps in this process include:

Submit claim, i.e. employee expense report, to manager for approval. Employees can easily create and submit expense reports for work-related expenses like transportation, lodging and meal costs. Management reviews and approves, then sends the claim to accounting for processing and reimbursement.

The ability to automatically import expenses from personal and company credit cards and accounts streamlines the expense report process and ensures no expenditures are overlooked.

Additionally, organizations can customize approval workflows to help structure the approval process by setting limits or creating rules dictating spending overrides and adjustments.

Process expense report. Features such as automatic expense import and integration with popular accounting systems, such as Quickbooks Online andIntacct, eliminate the need for manual data entry and minimize the chance of errors.

Reimburse funds. Direct deposit allows for quick and easy funds transfer, so companies can reimburse employees more efficiently and the compensation is available for immediate use.

Analyze spending. The ability to track spending by expense category, unit or vendor provides insight into spending trends and identifies areas for cost savings. Organizations can improve their cash flow cycle and forecast for future expenditures.

Additionally, reviewing expense data helps ensure that employees are compliant with company policies and can even assist with fraud detection (see “Key Purchase Drivers” section below for more details).

Key Purchase Drivers

There are three main drivers that push a business to automate their expense management system:

  • Cost
  • Compliance
  • Productivity

Cost: Submitting and processing an expense report can be tedious and expensive. Automating this process saves time and cuts down on transaction costs.

For example, many systems offer mobile apps that allow employees to take a picture of receipts or scan and email the receipt, and the relevant data is extracted and autopopulates on the report. Approved expenses, such as car mileage, flights or hotel lodging, are pre-coded for streamlined processing.

Even more, systems that include integration with accounting platforms and offer direct deposit help reduce the time and costs associated with claim approval and reimbursement.

Compliance: Internal company policies as well as external government and tax regulations can cause non-compliance risks for an organization. Expense management systems help reduce risks by evaluating expense reports against internal and external regulations.

For example, managers and accounting can set up expense rules so they are automatically alerted when an expense is submitted that isn’t filed under an approved code. This can help catch innocent errors more quickly and alert management of situations involving possible fraud.

Productivity: Time and money lost due to misplaced receipts, forgotten expense approvals and error-prone manual data entry and expense calculations, can put a significant drain on employee productivity and satisfaction. Expense management software can curb these issues and increase efficiency.

For example, employees can use their mobile device to take a picture of receipts, rather than having to keep track of various paper receipts while traveling. Managers can set up email reminders for employees about submitting reports and for themselves about approving reports. Automating these processes can boost productivity tremendously.

Common Features of Expense Management Software

Features of these systems can vary from vendor to vendor. Below are some of the most common functions:

Feature Description
Accounting integration Many systems integrate with popular accounting systems such as Xero, Microsoft Dynamics and Sage 50 (formerly known as Peachtree), allowing for easy export of reports and eliminating the need for manual data entry.
Expense compliance Helps enforce corporate spending policies and assist with fraud detection flagging expense overages, duplicate expenses, missing documentation (e.g., receipts) and so forth.
Approval workflow Streamlines the review and approval process by enabling managers to configure workflows according to expense type and other variables.
Analytics reporting Customizable reports help forecast and budget for future expenses, identify spending trends and highlight cost savings opportunities.
Automatic expense import Connects to personal and corporate accounts and credit cards, allowing users to pick and choose charges to add to expense reports.
Electronic receipt capture Enables users to scan, email or take a picture of receipts for easy submission.
Direct deposit Links directly to employee bank accounts for quick and easy expense reimbursement.
Mobile app Allows employees to enter expenditures, snap and submit photos of receipts or edit existing expenses via their smartphone or tablet.

What Type of Buyer Are You?

Small businesses. Organizations with just a handful of employees need an easy, organized way to manage business and travel expenses without all the bells and whistles of a more complex system. These companies will benefit from business expense software that offers basic features, such as the ability to upload photos of receipts and accounting software integration.

Midsized and growing businesses. Midsize organizations must find a way to handle the increased accounting requirements that come with additional customers and employees. Systems best suited to these companies allow managers to set spending limits by category and approve expense reports for employees who are on-the-go.

Large corporations. Organizations with hundreds or thousands of employees need an automated approach to manage business and travel expenses. Systems that offer automatic expense report creation and integrate with pre-existing financial and/or enterprise resource planning (ERP) solutions can help companies quickly and efficiently process reimbursements to keep operations running smoothly.

FrontRunners

Your Guide to Top Expense Management Software, September 2020

Software Advice uses reviews from real software users to highlight the top-rated Expense Report Software products in North America.

Learn how products are chosen

Explore FrontRunners

Connect with a personal advisor who can help you find the right software for your business.
Software Advice
“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.