Dokmee Software

4.63 / 5 (35)

Our advisors have recommended this product 5 times in the last 30 days

About Dokmee


Dokmee from OfficeGemini is a document management solution for businesses of all sizes. It can be installed on-premises as well as hosted on the cloud. Key features include document management, multi-user access, file and folder restrictions, audit logs and periodic backups.

Dokmee also provides a variety of functions such as document capture and storage, text-based searchability, file retrieval and sharing. It integrates with a variety of third-party business applications including SAP, SalesForce, Quickbooks and MS Office. The user restriction feature allows document owners to set file and folder level restrictions to limit document accessibility by others.

Dokmee is used across various industry verticals, including finance, legal, healthcare, insurance, education and real estate. The desktop version can be purchased for a one-time license fee while the cloud version can be purchased on a monthly or annual subscription basis. The maintenance plan includes support via phone and email.



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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10

35 Reviews of Dokmee

Average User Ratings

Overall

4.63 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

5.0

Functionality

4.5

Ratings Snapshot

5 stars

(22)

4 stars

(13)

3 stars

(0)

2 stars

(0)

1 stars

(0)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 35 reviews

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December 2016

Mike from Ohio Gas Company

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

December 2016

Dokmee streamlined our Invoice Approval process

Before Dokmee, when an invoice arrived it had to be routed to specific managers for approval and depending on the invoice some went to multiple managers for approval. They would end up setting on the manager's desk for weeks and sometimes be overlooked. Now, with Dokmee's workflow abilities, we were able to create multiple custom workflows to route the invoices to the proper manager or managers for approval. If the manager had not approved the invoice within three days, they would receive an email reminder that they had invoices that needed approval. This has reduced the time it takes for invoice approval from weeks to just days. In addition, the ability to look invoices from previous years is much faster and efficient.

Pros

Ease of use, Workflow capabilities. They listen to customer's feedback and include customers requested features if possible

July 2014

David from Visioneer Inc.

Review Source: Capterra


Ease-of-use

4.0

Customer support

5.0

July 2014

Dokmee Capture Enterprise moves on from Diamond VIsion

As a Sales Engineer for Xerox Documate and Visioneer scanners, I support and use our bundled software offerings, both with end-users and our sales teams. From installation, training, and configuration/setup of workflows to suit process requirements. As such I use the products not only in lab test environments, but also in real-world scenarios. This latest offering in the Dokmee suite of products has had the user interface completely re-designed, and also had some nice upgrades on the functionality within the different modules, making them even more useable, that make this a great and relatively easy product to use. I say relatively, because as with all software we are not familiar with, it does take a little time to learn where everything is and to get the most out of it . The workflow set up compared to other similar offerings is relatively simple, allowing anyone with some basic knowledge of document capture workflows to easily configure Dokmee Capture to their requirements. Flexibility comes with being able to select which modules to include in the workflow: Scan; Index; QC Index; QC; Zonal/Barcode/OCR; Export. Once this is decided, the rest of the setup is a breeze. Each module has its own settings, and the interfaces are quite intuitive, almost guiding you through what is required to make it work for you. I particularly like the Auto-Module Progression feature. This simple yet powerful option can make even the most challenging workflows clean and seamless for the users, and also helps to train them on its use. The new UI is clean and fresh, and appears to have been modelled on the latest Microsoft Windows 8 scheme. However, the use of the colored boxes on the dashboard could have been given some more thought. It appears to be totally random, which I found that you needed to ignore the color and icons, and read the descriptions closely to access what was needed! Having related tasks/functions using the same color would make this great product even easier to use.

July 2014

Justin from Imaging Solutions and Services, Inc.

Review Source: Capterra


Ease-of-use

5.0

Customer support

4.0

July 2014

Dokmee by Office Gemini: A Fantastic Fit for the SMB Market

As a sales professional with an Office Gemini Affiliate, I can say that Dokmee is a refreshing solution that provides a familiar, easy-to-use Windows experience to DMS that requires only minimal training to begin utilizing. What I like most about the solution is its simplicity and user friendly nature. Additionally, it is important to note that Dokmee provides automatic retention enforcement ("out of the box") which allows an organization to choose to off-load content from the system when it has met its respective retention schedule. Other, more expensive solutions that I currently sell require a fairly large monetary investment each time a customer wishes to be able to perform this function. Although Dokmee is a strong system, it is not 100% perfect. I have noticed two areas where I think Dokmee could be improved. The first is that Dokmee does not offer an out-of-the-box integration with Quickbooks. From a Workflow standpoint, this would be extremely helpful to have since QB is used by a very large amount of the SMB market as their Accounting/Financial platform. Second, I would like to see a more robust integration with Outlook to enable more efficient filing of email messages into the system. Currently this is done through the Dokmee Virtual Printer but I think an integrated filing button inside of Outlook that can 'look' into Dokmee to enable rapid filing woud be extremely beneficial.

Response from Office Gemini of Office Gemini

Replied July 2014

We do have an Outlook Add-in for Dokmee. Please go to the Control Panel > Add-ins/Utilities > Install the Outlook Add-in. You will then have a toolbar to send emails into Dokmee from Outlook. You can even do auto email filing which works much like the rules section of Outlook. For more help, please email support@officegemini.com The QuickBooks integration is a great idea. Please email us more specific details on what you are looking for to support@officegemini.com.

December 2016

Prina from ALS Global

Company Size: 1,001-5,000 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

3.0

Functionality

4.0

December 2016

Good Start!

Dokmee is a great tool for us to begin our electronic filing journey. It is simple to use and easy to teach to our employees that are utilizing it. Some of the features that we struggle with are the text search of scanned documents and in the set-up of the filing nomenclature because we were new to electronic filing. Overall we are placed with the simplicity and efficiency of the system and look forward to building upon our current file cabinets.

Pros

Ease of use

Cons

Customer support and text search of scanned documents

April 2019

Walid from AZDO Systems

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

April 2019

The Great Archiving and Document Management System

It is a great experience and the sense of logic behind it is powerful too, makes DOKMEE a very good asset to any one using it.

Pros

Easy to use, Friendly, and stability after installation and performance. The amount of option of integration is great too.

Cons

DOKMEE has options in versions that suits the needs of different customers with reasonable prices.

October 2018

Oussama from OAK Technologies

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

3.0

October 2018

Dokmee DMS

Pros

Easy to install and use, advanced search is good

Cons

Handling MS office files, to review a file an additional application should be installed on the user's PC, concurrent user price is a bit high.

December 2016

Wendy from Ameritek Catering

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

December 2016

Great Software

Dokmee has greatly increased the ease of completing our client orders. We are able to store all of the necessary order documents in the same place so that they can be located quickly by our entire staff. Very pleased with the product, along with the customer service and IT support.

Pros

I can store menus, special requests, order notes all in the client folder so that my staff can access from any location

April 2019

Hartono from Panasonic Gobel Indonesia

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

4.0

Functionality

4.0

April 2019

Dokmee Review

Pros

Simple UI and user friendly, Unlimited scan

Cons

Still several bug the software and template migration previous version need to define from begining

April 2019

Rabnawaz from International Food services

Company Size: 501-1,000 employees

Review Source: Capterra


Ease-of-use

5.0

Functionality

5.0

April 2019

IFS Reveiw

My over all experience with Dokmee Documentation Management solution is very satisfactory.

Pros

Auto capture process with indexing . Able to archive the email .Cabinet,Folders and permission are very useful in multi company structure

Cons

Integration with office is not upto date.

September 2014

Erik from Visioneer Inc.

Review Source: Capterra


Ease-of-use

4.0

Customer support

5.0

September 2014

Excellent document tool

The functionality of Dokmee is pretty impressive, specifically if you consider it's price level compared to competitive products. It's a great tool that offers all the basics you need for data capture from scanned documents but also for managing existing digital archives including functions like version control. When scanning paper documents into Dokmee it acts like a full data capture tool with automated file separation, barcode recognition, OCR etc., without having to pay per 'click' as other applications require. That combined functionality is what I really like, a powerful capture solution and a professional document management tool in a single application.

July 2014

Nicole from Scaravalle LLC

Review Source: Capterra


July 2014

Dokmee Cloud - Perfect for a on the go Mother

Being a mother of 3, I am always on the go. Not only am I the team mom, but I also hold a position with the school PTO. Dokmee Cloud has been awesome for me, because I can organize all of the kids sports information and have it available if needed. I also keep all of the materials for the school PTO in it own folder with its sub-folders. This is great. I know there are other products that might claim to be better, but when I compare it to Dokmee Cloud, those other products are no different than my boy socks drawer. It is unorganized. Dokmee Cloud - Thank you for keeping my information organized with the on the go life that I live.

August 2014

Kenneth from McGuire Financial Services, Inc.

Review Source: Capterra


Ease-of-use

5.0

Customer support

5.0

August 2014

We value Dokmee and the relationship.

We implemented Dokmee several years ago in our financial services practice and have been very pleased with the product and customer service. It is difficult to find solutions for the maintenance of records and meet all compliance requirements and Dokmee has filled the role wonderfully. The ability to store files as though they were kept in your file drawers makes the process easy to utilize and learn for all staff members. We have found the customer support staff to be knowledgeable and friendly to work with and have followed through on all requests. We value the product and relationship.

July 2014

Cecile from Nannies Inc.

Review Source: Capterra


Ease-of-use

5.0

Customer support

5.0

July 2014

Document management for all users

I have been using Dokmee for a few weeks now, and since then I have been scanning and organizing my documents, even my word and Excel docs. The software is easy to learn and it works great with my Fujitsu scanner. The annotation feature is great, because I can send PDF documents with annotations, and people who receive those can view the annotations in PDF Acrobat or reader. The Automatic OCR feature is easy too, I run it on automatic mode, so it OCRs all my documents automatically as they get imported. Overall it is a good buy, my records are finally nicely organized.

July 2014

Jim from Visioneer

Review Source: Capterra


Ease-of-use

4.0

Customer support

4.0

July 2014

Intuitive and Scalable

They've thought of everything ' well almost everything' Pro: Dashboard is clear and intuitive. Software is stable, very affordable and scalable. Ideal for small businesses or departmental needs and can scale to meet the needs high capacity power users located centrally or remote. Multiple capture features to meet the needs of various document types and flexible file formats. Managers can access detailed productivity reports. Round the clock international customer support! Con: This not a retail consumer or occasional user kind of product.

April 2019

Moath from FutureTech

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money