Finding software can be overwhelming. We've helped many mechanical contractors choose the right HVAC estimating software so they can access an HVAC-specific database and produce proposals.

Showing 1-20 of 73 products

Buildertrend

Buildertrend is a construction management system for home builders, remodelers, specialty contractors and general contractors. It combines project scheduling, project management, financial management, customer management and service... Read more

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Recent recommendations: 359 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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PlanSwift

PlanSwift is an on-screen digitizing and takeoff system that is suitable for both commercial and residential GCs and subcontractors in a number of industries, such as electrical, heavy/highway, plumbing, and custom and production home... Read more

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Recent recommendations: 175 recommendations

Platforms: Win
Deployments: Cloud, On premise
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Contractor Foreman

Contractor Foreman is an integrated cloud-based project management and estimation solution that caters to businesses in the construction industry. Key features include financials and accounting, scheduling and planning, contact management... Read more

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Recent recommendations: 175 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Sage 100 Contractor (formerly Sage Master Builder)

Sage 100 Contractor, formerly known as Sage Master Builder, focuses on small to midsize construction companies, whether they are a general contractor, service or specialty contractor or a home builder. Suitable for companies that... Read more

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Recent recommendations: 84 recommendations

Platforms: Win
Deployments: On premise
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On-Screen Takeoff and Quick Bid

On-Screen Takeoff is a construction estimating and takeoff solutions for contractors and construction professionals. The solution offers tools for estimating, managing bids and having project visibility. Both commercial and residential... Read more

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Recent recommendations: 48 recommendations

Platforms: Win
Deployments: Cloud, On premise
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Sage Estimating (formerly Sage Timberline Estimating)

Sage has tailored its industry-leading Estimating System to the needs of commercial MEP firms. Contractors can use the solution for standalone cost estimates or opt for a complete accounting and estimates program. Read more

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Recent recommendations: 40 recommendations

Platforms: Win
Deployments: On premise
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Plexxis Mosaic

Plexxis mosaic Enterprise Suite offers comprehensive solutions created specifically for the most demanding specialty sub-contractors. With on-premise, cloud based and mobile options, mosaic delivers office and field efficiencies for... Read more

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Recent recommendations: 27 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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InEight Estimate

InEight Estimate is construction solution that enables multi-user collaboration throughout the estimating process. InEight Estimate can be used to estimate projects of any size, across all construction and capital projects markets... Read more

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Recent recommendations: 25 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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McCormick Estimating Software

McCormick Plumbing & Mechanical Estimating software was developed specifically to handle the needs of construction firms that operate in the plumbing and mechanical piping trades. The software’s strength lies in the estimating, takeoff,... Read more

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Recent recommendations: 20 recommendations

Platforms: Win
Deployments: On premise
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Sage 300 Construction and Real Estate (formerly Sage Timberline Office)

Sage 300 is a construction management system with features including job costing and accounting software. It is suited for Mechanical and HVAC contractors with revenue of at least $5 million a year. Read more

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Recent recommendations: 14 recommendations

Platforms: Win
Deployments: On premise
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Vista

Vista is an integrated suite of finance, operations and project management applications for contractors and capital project owners that can be deployed on-premises or hosted in the cloud. Users can manage workflow and reporting that... Read more

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Recent recommendations: 13 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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QuoteSoft Duct & QuoteSoft Pipe

QuoteSoft is a takeoff, estimating and bid management solution developed to meet the unique needs of piping, plumbing and ductwork contractors. QuoteSoft is an industry-specific solution that is used by more than 3,000 contractors... Read more

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Recent recommendations: 11 recommendations

Platforms: Win
Deployments: Cloud, On premise
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FastPIPE & FastDUCT

FastEST, Inc. is the United States based developers of takeoff and estimating solution designed specifically for plumbing, mechanical, HVAC and sheet metal contractors. FastPIPE and FastDUCT are two of the company's comprehensive... Read more

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Recent recommendations: 10 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Trimble AutoBid SheetMetal

Trimble® AutoBid® SheetMetal is an on-premise labor and material estimating solution for HVAC and sheet metal estimators. Using the solution's 'Automatic Fitting Generation', estimators can create takeoffs while keeping track of... Read more

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Recent recommendations: 10 recommendations

Platforms: Win
Deployments: On premise
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Explorer Eclipse

Eclipse by Explorer is a cloud-based construction accounting and project management solution designed for contractor businesses. It caters to medium to large construction companies belonging to different construction businesses, such... Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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ProjectStream 365

ProjectStream 365 is a cloud-based integrated project management and job costing solution that caters to businesses across various industries such as construction, project manufacturing and professional services. Key features include... Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Smartsheet

Smartsheet is a work execution platform with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. The collaborative platform offers a range of project management tools, such as document... Read more

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Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: Cloud, On premise
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WenDuct and WenPipe

WenDuct and WenPipe are construction estimating and digital takeoff systems designed specifically for mechanical contractors. Wendes Systems, the maker of WenDuct and WenPipe, has a long history of helping specialty contractors create... Read more

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Recent recommendations: 4 recommendations

Platforms: Win
Deployments: On premise
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Trimble AutoBid Mechanical

Trimble AutoBid Mechanical is a labor and material estimating solution that was designed for mechanical, piping and plumbing contractors who specialize in commercial work. Autobid Mechanical allows contractors to create accurate bids;... Read more

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Recent recommendations: 4 recommendations

Platforms: Win
Deployments: On premise
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Ventus

Ventus is a construction ERP solution that incorporates CRM, takeoff estimating, job costing, project management, service management, service dispatch, product distribution, inventory control, payroll and accounting in one solution.... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: On premise
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Buyer's guide


Last Updated: March 6, 2019

Mechanical contractors have unique needs when it comes to creating price estimates for jobs. And these needs vary based on what type of work the company performs: heating, ventilation, air conditioning and cooling; plumbing and piping, refrigeration, fire suppression or waste water work.

A general estimator system, such as those covered in our construction estimate and takeoff guide, will suffice for contractors developing high-level pricing across multiple divisions. However, a mechanical estimator will need a system that is specific to his trade. We’ve profiled about a dozen top-rated cost estimate technology solutions that address the mechanical market. 

What Is Mechanical and HVAC Estimating Software?

While the HVAC, mechanical and plumbing trades are closely related, the features in cost estimating programs will vary for each of these divisions. For example:

  • Vendors offering tech solutions for commercial and industrial mechanical contractors will provide labor and material pricing for piping, plumbing fixtures, valves, fittings and more.
  • Sheet metal estimating software will have cost information for fabricators and sheet metal companies, including pricing for round duct work, rectangular ductwork, hangers and other accessories.

Mechanical pricing estimate solutions are typically offered as standalone tools for piping work or sheet metal work cost estimates. It is also possible to get a system designed for both types of jobs. 

Screenshot of mechanical digital takeoff screen in Viewpoint MEP Estimating

Screenshot of mechanical digital takeoff screen in Viewpoint MEP Estimating

Specialty vendors might also offer separate HVAC scheduling software or HVAC dispatching software as add-ons or standalone products. HVAC dispatch software allows companies to oversee services from work order to balance sheet. This guide provides a robust listing of HVAC software providers.

Common Features of Mechanical and HVAC Estimating Software

When assessing which HVAC management software solution best meets your company's unique needs, estimators should evaluate the following top programs with mechanical-specific capabilities. The best HVAC software available will have all of these options, but businesses just needing to learn how to bid HVAC jobs should go for something more basic. Beginners can also ask vendors for the best mechanical software courses to learn how to best utilize the system. 

Item database The system should offer a large database of mechanical-specific parts and items, including fittings, valves and piping, as well as light gauge, heavy gauge and industrial sheet metal materials for heating, ventilation, air conditioning and cooling. The database should have more than 100,000 items.
Assemblies The system should offer a large library of pre-built mechanical assemblies. This will allow the estimator to more quickly build their estimate and not have to build their own library of assemblies. Of course, the system should also allow for easy creation of custom assemblies.
MCAA or PHCC labor tables A mechanical-specific or air conditioning estimating software should have integrated labor tables from the MCAA or PHCC. These tables help the estimator determine the types of labor that will be required to perform a specific task. That is then matched with current labor rates.
Mechanical-specific pricing services There are well over 100,000 different materials and items for plumbing, piping, sheet metal, ventilation and other mechanical work. The best accounting software for HVAC business manages more accurate item cost databases by integrating with a mechanical-specific pricing service such as Ferguson, Harrison, Trade Services or Porter.
BIM integration Building Information Modelling (BIM) technology is gaining wider use in large projects and is especially relevant to mechanical work. If your commercial HVAC maintenance estimating software integrates to BIM tools, the BIM models can pass detailed takeoff data directly into the system. Estimators will benefit from eliminating the takeoff process through this integration.
Mechanical-specific reports Estimators want to run a variety of reports, including historical win rates, job costs, actual costs versus estimates etc. While many of these reports are similar to those offered in generic price estimate systems, the data they present will be unique to mechanical work. Buyers should evaluate available reports to ensure they meet their needs.


Recent Events You Should Know About

In efforts to alleviate recessionary pressure, construction companies now more than ever need methods for cutting costs without sacrificing productivity. Specialty HVAC technology and construction mechanical estimating software makers have responded to this opportunity with upgrades, applications and other improvements. Below are recent news items from four of the most active software for hvac and estimating mechanical work makers.

Wendes Systems WenDuct and WenPipe. In an effort to support paper-free solution seekers, Wendes Systems released New Screen Takeoff System for creating mechanical estimates. The new “Wendes Screen Drawing Takeoff” eliminates the need for paper prints by providing takeoff on your computer display. An HVAC estimator can use on-screen takeoff templates with duct, pipe, equipment and accessories to efficiently import engineering drawings.

Sage timberline estimating. Field service application maker FieldConnect in March released three new add-ons for Sage Timberline ERP, which includes HVAC software programs. The new service platform is meant to streamline field staff communication with office administrators and customers, while replacing paper intensive work order systems. Field workers estimating HVAC in the field can use the add-on with HVAC dispatch solutions, as well as with payroll and invoicing functions. FieldConnect’s products adapt to companies of all sizes and needs, including those bidding residential HVAC jobs.

ProEst estimating. ProEst officials enhanced their estimating software for HVAC maintenance this year by enhancing their partnership with Trade Service Co. The agreement allows ProEst HVAC cost estimating software users one-click integration with Trade Service Co.’s TRA-SER SX—a pricing database with more than 2 million items from 650 manufacturers. The addition complements the ProEst tool’s built-in digital takeoff capabilities by offering the most up-to-date pricing information available in an instant.