Finding software can be overwhelming. We've helped hundreds of fleet managers choose the right fuel management software so they can track fuel usage and plan and optimize routes.

Showing 1-20 of 107 products

Samsara

Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet business... Read more

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Recent recommendations: 49 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Mobiwork MWS

Mobiwork MWS is a suite of field service solutions that features GPS tracking, inventory management, billing and invoicing, work order management, electronic forms, scheduling and dispatch and contact management. It offers cloud-based... Read more

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Recent recommendations: 21 recommendations

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Deployments: CloudOn premise
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Rose Rocket

Rose Rocket’s transportation management software (TMS) platform helps companies improve communications with systems, customers, and the people who move freight. Its open platform makes it easy to connect to the software that runs... Read more

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Recent recommendations: 19 recommendations

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FleetLocate

FleetLocate by Spireon, is a GPS-based fleet tracking software that provides actionable business intelligence with real-time monitoring of assets and workforces to enable timely, informed decisions that allow you to optimize resources,... Read more

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Recent recommendations: 6 recommendations

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Axon

Axon is a cloud-based and on-premise platform that helps small to large businesses in the transportation industry monitor and streamline fleet operations including maintenance, dispatching, billing and fleet accounting. It provides... Read more

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Recent recommendations: 5 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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ClearPathGPS

ClearPathGPS is a fleet management system that specializes in working with small to midsize local fleets in construction, HVAC, electrical, delivery, moving and storage, landscaping, tree service, solar and many others. ClearPathGPS... Read more

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Recent recommendations: 4 recommendations

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Trip Master

Trip Master from CTS Software is a cloud-based solution that helps businesses in non-emergency medical transportation (NEMT) and paratransit industries streamline fleet operations. It lets users configure settings to automatically... Read more

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Recent recommendations: 4 recommendations

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IntelliShift

IntelliShift, a division of VTS, is disrupting multi-use fleet management with a next-generation unified platform. IntelliShift provides an end-to-end cloud-based solution tailored to each customer's operational goals. Solutions include... Read more

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Recent recommendations: 4 recommendations

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Deployments: CloudOn premise
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DispatchBot

DispatchBot is a cloud-based fleet management software optimized for nonemergency medical transportation. Developed as an affordable option for providers who are looking for a simple, user-friendly, entry-level software that can scale... Read more

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Recent recommendations: 4 recommendations

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Deployments: Cloud
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Trimble TMS

Trimble TMS (formerly known as TMW Systems) solutions help carrier companies—large, small, and mid-sized— to keep their costs and services competitive while delivering significant value every day. Trimble TMS helps businesses with... Read more

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Recent recommendations: 4 recommendations

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Locus Dispatcher

Locus Dispatcher is a fleet management solution that caters to midsize and large businesses across various industries such as e-commerce, 3PL, home services and retail. Features include dispatch management, driver management, maintenance... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Opti-Time

Opti-Time is a routing & scheduling solution that is used to optimize the routes and planning of vehicles, technicians, or sales representatives. This solution has a broad spectrum of use cases across multiple industries, ranging from... Read more

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Recent recommendations: 4 recommendations

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Cigo

As a last-mile management solution, Cigo is a cloud-based solution that streamlines service and delivery operations for businesses within furniture, appliance, pharmacy, grocery, construction, industries by providing integrated communication... Read more

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Recent recommendations: 4 recommendations

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Deployments: Cloud
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Nextraq

NexTraq is a cloud-based fleet management solution that caters to businesses in industries such as construction and heavy equipment, food and beverage, manufacturing, transportation, agriculture, utilities and more. Key features include... Read more

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Recent recommendations: 3 recommendations

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Bringoz

Bringoz is a cloud-based solution designed to help carriers and shippers manage processes related to route planning, dispatching, asset sharing and resource allocation. Key features include 3PL management, demand planning, third-party... Read more

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Recent recommendations: 3 recommendations

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RouteMagic

RouteMagic is a cloud-based enterprise resource planning (ERP) solution designed to help businesses streamline delivery operations, van sales, and accounting processes. RouteMagic is designed for manufacturers, wholesalers, and distributors... Read more

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Recent recommendations: 3 recommendations

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Wise Systems

Wise Systems builds autonomous dispatch and routing software that uses machine learning to continuously improve fleet efficiency and customer service across last-mile operations in food, beverage, courier, energy, field service, and... Read more

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Recent recommendations: 2 recommendations

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Tookan

Tookan is a cloud-based delivery management solution that helps delivery businesses manage fleet and automate dispatching operations. It lets users assign tasks to delivery agents as per their schedules and track the live location... Read more

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Recent recommendations: 1 recommendations

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Omadi

Omadi's towing management software platform increases visibility into company operations resulting in greater efficiency, decreased admin cost, and heightened control over the success of the business. This is accomplished through a... Read more

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Recent recommendations: 1 recommendations

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Milkman Tech

Milkman is a cloud-based last mile consumer-centric Delivery Orchestration platform designed to help organizations improve operational efficiency, while providing customers more choice, control and transparency.  The software platform... Read more

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Recent recommendations: 1 recommendations

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Buyers guide


Last Updated: August 12, 2020

While costs vary, fleets spend roughly one-third of their operating expenses on fuel. And, while the remaining two-thirds of their operating costs tend to remain relatively stable over the short term, the price of fuel changes daily. Many fleet managers choose to employ fuel management systems to minimize the impact of these two factors on their fleet’s bottom line.

Fuel management applications are included in many fleet management software packages. They are often used in conjunction with route planning and optimization programs, since fuel consumption plays an important role in determining optimum routes and schedules.

Whether you manage a fleet of a thousand vehicles or just need to track fuel consumption for a small team of short-haul vehicles, fuel management software provides the tools you need.

In this Buyer’s Guide we’ll examine fuel management systems in detail and answer the following questions:

What Is Fuel Management Software?
What Functions Do Fuel Management Systems Include?
What Type of Fuel Management Software Buyer Are You?
What Fuel Management Trends I Should Watch Out For?

What Is Fuel Management Software?

Note: The term “fuel management system” is used differently in different industries. Here, we discuss fuel management systems in the context of fleet management. This is different from, for example, the fuel management systems used by fuel distributors and resellers.

The primary function of fuel management software is to lower a company’s vehicle fueling expenditures. Of course, before any cost can be lowered, it must first be accurately calculated. Fuel management software assists with this as well. It helps companies measure and monitor their fuel costs in a variety of ways, through fuel-use analyses and dashboards that visualize fuel-use trends.

Fuel trend analysis screen in Dossier Fleet Maintenance

Fuel trend analysis screen in Dossier Fleet Maintenance

Fuel management systems can be entirely software-based or, with more advanced systems, include specialized hardware that automates some of the tracking and reporting features that support effective fuel management.

There are, for example, apps that integrate with fuel card accounts so that fuel purchase data can be automatically collected. This data can include:

  • Amount purchased
  • Cost per gallon
  • Time of purchase
  • Location

Other systems can integrate GPS data to automatically calculate miles per gallon and other efficiency metrics.

Software-based fuel management systems are sold as on-premise installations or cloud-deployed services and are offered from a variety of vendors in both broad product suites or stand-alone, best-of-breed applications.

Companies looking for solutions that track fuel deliveries across locations or business might be interested in viewing fuel delivery software.

What Functions Do Fuel Management Systems Include?

Fuel management systems include the basic applications required for fuel-use management. They may also include a variety of other applications to support automation and monitoring of fuel management processes. In addition, they may provide tools to integrate fuel management into fleet management platforms.

Fuel estimating Assists in making accurate projections about fuel usage. These can help increase operational efficiency by, for example, estimating usage on a variety of possible new routing scenarios.
Performance tracking Helps companies and fleet managers track performance of individual drivers or specific vehicles, allowing them to take corrective measures.
Route planning Typically found in comprehensive fleet management systems. But because route planning and fuel usage are closely related, some fuel management systems directly incorporate route planning apps.
Fuel card monitoring Assists with tracking, monitoring and updating fuel purchase information from drivers’ fuel cards and fuel accounts.
Alerts and monitoring Customizable alerts which can be programmed to, for example, issue an alert whenever fuel costs rise above a set amount.

What Type of Fuel Management Software Buyer Are You?

In our experience, there are several ways to approach this question, depending on your company’s most immediate priority:

Concerned only with fuel management. If you have a small fleet and your goal is to maximize fuel efficiency, stand-alone fuel management software would be a good place to begin your search. Companies that already have fleet management software but need to add functionality for fuel management can also begin by looking at these stand-alone, best-of-breed fuel management platforms.

Concerned with both fleet and fuel management. If your company is shopping for both fuel management and fleet management systems, then begin your search by looking at the latter. Ideally, you’d save on integration and (possibly) licensing fees by finding one platform, or one vendor, that can address both needs.

Need integration into other business units. Many companies are in the process of “de-siloing” their internal IT infrastructure and looking for platforms that can be used interdepartmentally. If your company is in this boat, then start your search by looking at platforms by the major ERP, SCM or fleet management vendors, or with whichever platform vendor most closely aligns with your company-wide goals.

What Fuel Management Trends I Should Watch Out For?

Here are some recent news reports that cover fuel management trends to keep your eye on. They demonstrate how new technologies and approaches will help companies optimize their fuel efficiency in the years ahead:

Truck platooning can provide additional fuel savings. A new report by NACFE has revealed that truck platooning can lead to a four percent savings on fuel costs. According to the organization, "Platooning combines existing commercial vehicle safety technology with emerging vehicle-to-vehicle communications and autonomous vehicle control technology to electronically 'tether' tractor-trailers together in a convoy formation at highway speeds."

ATA study predicts continued strong growth in trucking. The American Trucking Association revealed its predictions for the future of freight transportation in its "U.S. Freight Transportation Forecast to 2027" report. The report suggests “truckload volumes will grow 2 percent annually between 2016 and 2022 and 1.6 percent per year after that until 2027.” Additionally, volumes shipped by private carriers are expected to grow 2.3 percent per year through 2022.

Trucking firms are choosing fuel efficiency over alternative fuels. The American Transportation Research Institute completed a survey of fuel management strategies used across the nation. It found that truckers and trucking companies prefer increasing the efficiency of their fuel usage over the adoption of more eco-friendly alternative fuels. Lack of availability was cited as a main reason for not preferring alternative fuels.