About Cleverstaff


Cleverstaff is a cloud-based recruitment platform suitable for HR managers, recruiters and consultants. The solution features resume storage and a sourcing functionality to find candidates across social media sites and job boards. It also provides a client portal for recruiting and staffing agencies to inform their clients about vacancies.

Cleverstaff includes support for multinational organizations and offers a searchable database for storing candidate information that helps recruiters in resume parsing. It also allows users to create custom email templates for automated mails that can be sent to the candidates to fix interviews or inform them about the current status of vacancy.

Cleverstaff provides LinkedIn and email integration that helps HR managers to add candidate information into their database. Other features include customizable workflows, candidate tagging, integration with local job boards and built-in analytics and reports. Users can also sync their Outlook and Google calendar with the solution.

Pricing for Cleverstaff is based on a per-user, per-month basis.



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Supported Operating System(s):

Web browser (OS agnostic)

60 Reviews of Cleverstaff

Average User Ratings

Overall

4.60 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

5.0

Functionality

4.5

Ratings Snapshot

5 stars

(38)

4 stars

(20)

3 stars

(2)

2 stars

(0)

1 stars

(0)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 60 reviews

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September 2016

Violetta from Human Resources


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

September 2016

CleverStaff.net - great recruiting system for freelancers and agencies

Pros

Report on vacancies is my favorite feature. CleverStaff generates extended report by vacancy status, by stages of candidates in recruiting process, be recruiter, from and to some specific date.

Integration with Linkedin. Second super time-saving feature is that CleverStaff has integration with LinkedIn. When you install the extension to your internet browser, a small clickable CleverStaff icon will appear above linkedin profile of candidate. When clicking this icon, profile of candidate with photo, contacts and full linkedin description will be exported into the system without copy-pasting.

Add as many clients as needed. CleverStaff allows to create many clients in the system and assign as many vacancies to clients as needed. This is great when you are growing and mind your budget.

Unlimited vacancies. No limit and extra fees for adding more vacancies. This is not a common feature at all. You can post as many vacancies as needed and filter them by region or by recruiter.
Candidate can be assigned to several vacancies and have various stages during interviewing process.

Free for single-user. I like that System is free for 1 user and makes best choice for freelance recruiters.

Search. In-system and out-of-the-system search. In-system search is possible by name, position, in text of resume, including export to Excel and history of exports. Out-of-the-system search able to search for candidates for the job boards in Ukraine, Russia, Belarus and Kazakhstan.

Send to the Client. Function of sending candidates to customer using link to candidate profile or export of Candidates who may be suitable for this vacancy. Customer or hiring manager assigned to customer can see the profile of candidate but access to internal comments is restricted. Hiring managers and customer access is free of charge.


Recruiter efficiency board. Statistics module has report by each recruiter week, month, or year and all time on candidates added, interviews conducted, vacancies added and filled, average vacancy filling time

Other features available but not described as I do not find them as fancy as previous ones: Tasks, reminders, Calendar, daily report on all activities, publishing vacancies to social networks and sending vacancy by email.

Super cheap. For freelance recruiters it is free! Other systems can't neat that :)

Cons

After log-out session the system redirects to main screen. I would find it more useful to have a feature of assigning favorite screen, for example report on vacancies. There is no easy way to generate link to candidate profile inside the system if recruiter wants to send link to candidate profile to the hiring manager by skype for example. Only 3 email templates in free version. Mass mailing to candidates is very much wanted.

July 2017

Maria from Cybervisiontech

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

5.0

July 2017

Great features!

Pros

I use cleverstaff for more than half a year, for this time I have allocated for myself a number of advantages:
- Easy and easy to use, a lot of time to start working with this program is not required
- Each user has the opportunity to create vacancies on their own and, most importantly, to select the necessary steps (since for each open position they can differ substantially)
- For reminder, a very convenient thing is an organizer. You can set yourself tasks for the future with a specific date and time. Often it helps.
- The program perfectly collects data from such resources as linkedin, rabota.ua, hh.ua and many others. Plus, it's worth highlighting the update of the data if the user attaches a resume to an existing profile.
- Report. Daily mailing to the post office makes it easy to analyze the work done per day.

Cons

What I would like to improve:
- There is a lack of the function "to remove a candidate from a vacancy", directly, when he is already tied up under it (especially if it is entered there by mistake)
- In an organizer it would be nice to make some kind of sound signal or to pop up a window when the specified time and day in the previously scheduled task came.
- We have stopped receiving reports today, I hope this issue will be resolved soon

Response from CleverStaff of Cleverstaff LTD

Replied July 2017

Maria, we are grateful to you for the detailed review. Your warm feedback inspires a lot! As for the ideas you mentioned: 1) it's a planned feature because every candidate should stay in an activity log and should not be lost. You could add any custom stages, e.g. 'added by mistake'; 2) we disabled most system notifications as we don't want to disturb you while you are working ;) 3) reports will be restored: now we are changing the mailing server so it will be much better ;)

June 2017

Joyce from Bikon Capital

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

June 2017

Awesome features! Clean Interface! Incredible integration! Simply a great product for any recruiter.

Time saving. Efficient management of CVs and client Information. Great integration with email and LinkedIn. Customizable recruitment stages making it easy to track the process. Simple clean interface which is pleasant to view.

Pros

I have only great things to say about this product!

I started using CleverStaff three weeks ago and within four days of using it, even before the 14-day trial was up, I quickly paid for the full year. Skype support is super quick and a complex issue I had with my email integration was solved FAST!

I am now planning on training my first Skype training with my researcher and preparing a manual has been easy because the interface is so simple. Using CleverStaff has also given me an added edge over my competition because none of the clients I work with have worked with a recruiter who uses an ATS like this one.

I also love just how customizable the system is! I can add stages that are unique to my recruitment process, export long lists and send emails to both my hiring managers and candidates in a fraction of the time it would have taken me without CleverStaff - making me appear very efficient and professional at the same time! I now have the time to focus more on business development and impress clients during presentations when I whip out my tablet and show them how a real-time recruitment process would flow.

My immense thanks to the CleverStaff team that has worked tirelessly to give recruiters a premium product that makes our lives so easy. Very grateful to you guys for making my business so effortlessly successful! CleverStaff ROCKS!

Cons

No Cons to speak of! It is simply a brilliantly ingenious product and the few times anything has gone wrong for me, the Skype support team have been excellent!

Response from CleverStaff of Cleverstaff LTD

Replied June 2017

Thank you so much for your detailed review, Joyce! It's a pleasure for our team to make you happy and productive :)

July 2017

Ekaterina from Vluesvalue

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

July 2017

Good for a recruitment companies!

Pros

It is convenient that the resume can be saved from Linkedin (basically, I save from this source)
Ability to add job vacancies to CS, where they can sort candidates themselves and write comments.
Ability to load summaries and synchronize information
Synchronization of two profiles that were accidentally added

Cons

If the candidate already exists in my CS database, but I need to synchronize it with the page in Linkedin, his experience is not automatically transferred to CS - this is a minus (Example: http://prntscr.com/fv50rr)
If using a Linkedin, CleverStaff does not save the portfolio of art professionals / designers, it must be manually copied, which slows down the work process (usually, the portfolio in the section next to the contacts and links).
If the candidate already exists in my CS database, but I need to synchronize it with the page in Linkedin, it is not very convenient that the candidate's name changes too, similarly to LinkedIn. We store a base in CS, writing through a slash and a surname in Russian, and in English.
There is option needed to "hide / open" candidate contacts (example http://prntscr.com/fv55mx). In this section, usually a link to the portfolio is copied and the recruiter needs it.

Response from CleverStaff of Cleverstaff LTD

Replied July 2017

Ekaterina, thank you for your feedback. As for the possible issue you mentioned: we will contact you to check how this could happen, as our LinkedIn works correctly.

October 2014

Maryna from NCube

Review Source: Capterra


Ease-of-use

5.0

Customer support

5.0

October 2014

CleverStaff- the product every Recruiter is waiting for.

I have been waiting for the system like CleverStaff my whole career! The system that has all necessary recruitment functions in it and is basically like an electronic Recruiter. You really feel like the boss, just sitting and managing all your vacancies and finding candidates in a couple of clicks. The system includes candidates' search, not only in the database, but on the mostly used job boards. CleverStaff allows you to click a button and post your vacancy on LinkedIn, Facebook, Twitter, VK.com, etc. But the part I like most of all is this - you just click an icon and the link to your vacancy is saved and when you share it with a candidate, he doesn't only see your vacancy that is really nice looking, but he can see a resume submittion form through which his CV gets into your database and to your vacancy! That's really awesome. No long Skype stories, no LinkedIn correspondence, just a short resume submittion form and there you go! By the way if you worry about your current database of resumes, don't! The Customer Service team have transmitted our database into CleverStaff in a matter of days and free of charge. All the vacancies have great candidates' management field in which you can click and choose short list or long list candidate; mark who's been chosen and who's been rejected; who accepted an offer and who declined. And it makes really simple to see what's going on in every specific vacancy. One more function that is appealing to me as an HR Manager is that I recieve daily productivity reports on what I and every member of my team have done for the day. It helps me to build the work of my HR team using Scrum methodology. I also like Google calendar that's built into CleverStaff. I can see all of my scheduled interviews and there is no need to jump from application to application. The Customer Service team is just great. All in all the attitude of the creators is felt through the product - it's convenient, fast, nice looking, very specific, without any commercials or distracting information. It's just what any recruiter needs! It is my true pleasure to work with CleverStaff and I highly recommend it to everyone to even take a look at it because it's definitely the product that the market has been longing for. You'll love this product, you'll love its cost and you'll find it the answer to your recruiting nightmare and prayers. It's definitely the product of today! Way to go CleverStaff!

Response from CleverStaff of Cleverstaff LTD

Replied October 2014

Ooo, it's fantastic. We are happy! Thank you, Maryna!

January 2018

Zoya from Kota Group

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

January 2018

Really useful tool for recruitment!

Ordered candidates data. Saved time. Research and analytics tool.

Pros

First of all, I like that I can find any info about candidate and the history of our communication in a few seconds, service works good and pretty fast. Next - it is a great feature - the union of candidate's profiles from different resources. One more - you can check doubles when you add new candidates, it really helps to safe time. About report - especially for me it is comfortable to save all needed candidates to Excel with necessary info. And finally - guys from Support team - should share my colleague's opinion, because she is the contact person of our company. She sad they are the best- quick answers, friendly and polite communication, they usually accept all our applications and try to improve the software to make our job more efficient. Thanks for that. )

Cons

It would be great to have application for Safari and mobile version. All other our proposition are already sent to Support team.

Response from CleverStaff of Cleverstaff LTD

Replied February 2018

Zoya, our team is very pleased with your feedback! Thank you very much!

July 2017

Marina from KamaGamesStudio

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

July 2017

Good system with few features need to be improved

Pros

We use the system for almost a year (moved from E-staff).
From the pros:
The main reason for moving to Cleverstaff is that the system is a web-based solution and is available at any time by every recruiter.
Very easy to add and save candidates (resumes, profiles) to the system from various sources.
Native interface.
Very quick response of the support service, readiness to cooperate operatively at all levels (technical specialists, project manager, support, client managers, financial department).

Cons

Of the minuses:
Sometimes, low system performance, errors in operation when releases of new features are held during working hours (not often), which is lowers the efficiency of our HR service.
The complexity of interaction, with the company as a counterparty, because The organization is located on the territory of another state. This increases the time for harmonization of financial and legal issues.
Well, the question of flavors: the orange - green interface is, in my opinion, not the best solution for a business resource)) eyes sit on the splits with a long work.

Response from CleverStaff of Cleverstaff LTD

Replied July 2017

Marina, thank you for the review. We will do our best to make your interaction with the interface better! :)

July 2017

Lolita from Tarantino restaurant (Kiev)

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

July 2017

Feedback from Tarantino!

Pros

The system is very cool, easy to use! Excellent value for money!
I want to note, a very pleasant and convenient interface, there is nothing, which could be uncomfortable!
All information is placed in thematic blocks: vacancies, candidates, customers and, of course, great organizer that synchronizes with the mail and reminds you about interviews! It is possible to simply import and export all information on vacancies.
And work in Excel. It is very convenient to control the availability of a resume in the database, when you save the candidate's resume from the job site!
Pleases the ability to generate reports and view statistics on vacancies!
Plus, this is a cloud-based solution and does not need additional technical solutions for installation, like with 1C or E-Staff servers!
In general, the program is cool! Always recommend to colleagues on occasion!
Plus the guys who accompany the technical support are very responsive and quick, which is important in the work!)
Thank you for this product! I wish growth and recognition in the market!))) You have all the resources for this! Successes and Victories !!!)

Cons

An idea with an HR module is good, but it is not yet convenient to use, because it is static, does not allow you to unload into Excel or in some other way give several project managers work with the information base of employees other than a recruiter! In such databases, the ability to filter information in different queries and output the report for further work and analysis is very important!

Response from CleverStaff of Cleverstaff LTD

Replied July 2017

Hi Lolita, thanks a lot for the detailed review and the great feedback! We will update the HR module in future -- hope you will like it ;)

July 2017

Solomiya from Belka Studio

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

5.0

July 2017

Cool service with cool support!

Pros

Excellent technical support
Quickly re-apply to the wishes of improvements
System updates are included in the cost of the package
Fast filling the database and working with it)
In general, the product is very user-friendly with a nice interface, which makes it very easy to learn how to work with it. Also, I want to note that all the "one-click" integrations work just fine and allow us to save a lot of time!
Constantly there are new functions that improve your product)

Cons

The only thing is, by the way, that you do not cooperate with rabota.ua.
You have work.ua though, but we would like to see that one)
HeadHunter is a backoffice in Russia, with which we have a hard position, and we basically do not want to contemplate XX and xx candidates. And even more so, to use their resource.
There remains one best option - the work.ua.
You can write this as the only minus of the system.
Everything else is perfect!

Response from CleverStaff of Cleverstaff LTD

Replied July 2017

Solomiya, we are grateful to your for the detailed review. We used to have an integration with Rabota.ua, but they asked us to cancel the integration in unilaterally, so we did. That's the only reason ;)

July 2017