Finding software can be overwhelming. Software Advice has helped hundreds of organizations choose the right direct deposit payroll software to pay their staff in an easy and convenient manner.

Showing 1-20 of 235 products

Zenefits

Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that combines... Read more

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Recent recommendations: 168 recommendations

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RUN Powered by ADP

RUN Powered by ADP (RUN"), is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read more

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Gusto

Gusto is a modern, online people platform that helps small businesses take care of their teams. Gusto offers products and services to help you onboard, pay, insure, and engage your team in one integrated, easy-to-use platform loved... Read more

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Recent recommendations: 72 recommendations

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BambooHR

BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)... Read more

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Recent recommendations: 69 recommendations

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Namely

Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read more

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Recent recommendations: 69 recommendations

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eddyHR

EddyHR’s mission is to help small and midsize businesses move out of paper and spreadsheets, and into an intuitive, modern, all-in-one HR platform. EddyHR is unique because of its seamless combination of hiring, onboarding, and people... Read more

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Recent recommendations: 60 recommendations

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Kronos Workforce Ready

Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read more

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Recent recommendations: 58 recommendations

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Rippling

Rippling is a modern, all-in-one HR platform. Businesses can manage their payroll, benefits, compliance, computers, and apps — all in one, online system. In just 90-seconds, a company can set up (or disable) an employee’s payroll,... Read more

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Recent recommendations: 56 recommendations

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Paycor

Paycor is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers tools for... Read more

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Recent recommendations: 55 recommendations

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BirdDogHR Talent Management Suite

The BirdDogHR Talent Management System offers cloud-based applicant tracking and performance management software for organizations in all industries, especially construction, manufacturing, engineering and skilled trades. The Talent... Read more

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Recent recommendations: 47 recommendations

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Workful

Workful is a cloud-based payroll and employee management solution designed to help small businesses automate processes for internal communication, time tracking, onboarding and more. Key features include direct deposit, geo-fenced... Read more

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Recent recommendations: 43 recommendations

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APS

APS has a mission: to make payroll and HR easier. They have been providing payroll and tax compliance services to companies since 1996. In 2004, APS released its cloud-based solution for workforce management. APS delivers a single-system... Read more

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Recent recommendations: 36 recommendations

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Patriot Payroll

Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read more

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Recent recommendations: 35 recommendations

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ADP Workforce Now

ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read more

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Recent recommendations: 33 recommendations

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UltiPro

Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and... Read more

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Recent recommendations: 32 recommendations

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iSolved

iSolved is a unified, cloud-based human capital management (HCM) solution that offers key workforce functions including payroll, HR, time and attendance and benefits enrollment, as well as people-centric functions such as learning... Read more

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Recent recommendations: 19 recommendations

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Planday

Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read more

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Recent recommendations: 19 recommendations

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Viventium

Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking, business intelligence, and time and attendance. A mobile Employee... Read more

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Recent recommendations: 17 recommendations

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Humi

Humi is Canada’s HR, Payroll, and Benefits solution for Canadian small-medium sized businesses. Companies use Humi to manage their employee data, employee onboarding, time off tracking, performance management, recruiting, reporting,... Read more

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Recent recommendations: 17 recommendations

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Collage

Collage is a cloud-based human resources (HR) and benefits management platform built for the needs of small and midsize businesses. Collage also digitizes group benefits enrollment and can sync with any insurance provider in Canada. Collage’s... Read more

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Recent recommendations: 14 recommendations

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Buyers guide


Last Updated: April 1, 2020

What Is Direct Deposit Payroll Software?

Direct deposit payroll software is a tool that enables organizations to process salaries, make deductions, calculate bonuses, and manage employee time off. The software allows organizations to set up a recurring process with banks to transfer money from their bank account to employees’ bank accounts on a specific day every month.

Any business with paid employees should be using a dedicated payroll solution. To make the payment process transparent and convenient, businesses of any size can opt for direct deposit payroll software.

Direct deposit is a form of electronic payment via ACH (automated clearing house) that many organizations use to pay their staff. Even the U.S. federal government uses it to send social security payments.

Directly depositing employee salaries to their bank accounts saves the cost of paper checks, is environment friendly and lowers the chances of fraud due to loss or theft of paper checks. Direct deposit payroll software helps out by processing unlimited transactions to meet your staff's payment needs.

We created this buyer's guide to help you understand how this software works. We're detailing everything you need to know before you choose a solution for your business.

Here's what we'll cover:

Common Features of Direct Deposit Payroll Software
What Type of Buyer Are You?
Benefits of Direct Deposit Payroll Software
Key Considerations

This type of software also makes it easy and safe to consistently pay staff salaries. Businesses can set up a recurring process with their banks to electronically transfer the money from their savings or checking account into the employees' bank accounts on a specific day every month.

SurePayroll's direct deposit records view

Direct deposit records in SurePayroll software (Source)

Common Features of Direct Deposit Payroll Software

Vendors in this market offer a variety of functional breadth and depth in their solutions. Let's look in detail at the common capabilities of direct deposit payroll software:

Direct deposit Lets users deposit employee salaries directly into their bank accounts on the payout day each month. The software automatically withdraws funds from your bank account and deposits it into employees' bank accounts.
Tax management Calculates state and federal payroll taxes automatically and deducts the correct amounts from employees' salary. It also considers tax exemptions that the government offers to employees to reduce their taxable gross income.
Employee time off management Allows employers to track time off hours that they've allowed, have been taken by employees and are left remaining as sick days or paid vacation time.
Employee portal Allows employees to access and manage their personal information. They can also perform a few functions, such as viewing their time off activity or leave balance.
Third-party integrations Lets users integrate the direct deposit payroll software with other existing systems in the organization such as HR and accounting software.

If you need help determining which vendors offer which specific features, give our advisors a call at (855) 998-8505.

What Type of Buyer Are You?

Before you start evaluating various direct deposit payroll software, you should know which buyer category you fall into and what that means as you choose direct deposit software. We believe most buyers can be categorized as one of the below types:

Small businesses. These buyers focus on basic day-to-day requirements such as depositing employee salary, calculating taxes quickly and managing employee time off efficiently. They require a simple, dedicated direct deposit payroll software that fulfills their needs and can be scaled up over time. They're mainly looking to streamline their payroll process at an affordable price.

Midsize businesses. Apart from the basic capabilities, these buyers may need additional and more advanced features. They usually have an established HR team, so they'd also need third-party integrations with existing HR software to import/export employee data.

Large businesses. These buyers need almost all the features in a solution. They ideally look for a full-featured solution that's part of a suite that covers extra modules, such as HR and accounting, for smoother operations. Due to a larger number of employees and to avoid the hassle of handling everyone's daily needs, they may also require an employee portal that allows employees to access, view and manage their personal information at any time.

Benefits of Direct Deposit Payroll Software

While a streamlined payments process is the most important benefit of this software, here's a list of additional benefits:

Safety and reliability. The direct deposit process is a convenient way to pay employees on the payout day itself, regardless of their location. Paper checks can get delayed in reaching the bank due to bad weather, misplaced checks, employees on vacation etc. Any of these reasons could result in employees not getting paid on time, which can put a financial strain on their personal lives.

However, direct deposit isn't dependent on any such factors. Businesses can easily set up the software and ensure stress-free pay schedules for themselves and their employees.

Time and cost savings. Employees who receive paper checks may feel the need to leave work on payout days to deposit their check during business hours. This means low productivity on payout days. As the software automatically credits the salary into employees' bank account, you save their time as well as your organization's.

In addition, you'll no longer have to spend hours writing or printing checks. With direct deposit payroll software, you also save on costs for paper checks, postage, shipping and packaging.

Key Considerations

Now that you're aware of the features and benefits of direct deposit payroll software, you should consider purchasing the software to automate pay distribution. Here's a list of questions you should ask the vendor before shortlisting suitable solutions:

Is the software scalable? Check whether the direct deposit payroll software you're considering will adapt and scale up as your business grows. The software should automatically add new employees to the distribution list when they're onboarded. Make sure you ask the vendor whether you'll be charged extra for adding new employees.

Does the software support integration? Ask vendors whether their solution supports integrations with your existing applications such as HR and accounting systems. Be specific about all the stakeholders who'll use the software and the effort, time and costs associated with integrations.

Does the vendor offer customer support? Find out whether the vendor offers support 24/7, only during business hours or not at all. Also, ask for the available support options such as email, phone or live chat. Make sure to ask the vendor about their usual response time, so that you're able to get your employees' salary issues and queries resolved on time.