Finding software can be overwhelming. We've helped many businesses choose the right employee scheduling software so they can automate schedule creation and ensure workers show up on time.

Showing 1-20 of 296 products

Zira

Zira is a cloud-based employee scheduling and performance management system designed to automate complex team processes. Zira tools include a web-based manager and admin application that is ideal for creating and publishing schedules,... Read more

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Recent recommendations: 96 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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BambooHR

BambooHR is a cloud-based HR management software solution for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS), time... Read more

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Recent recommendations: 92 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Zenefits

Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that combines... Read more

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Recent recommendations: 86 recommendations

Platforms: MacWin
Deployments: Cloud
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UKG Ready

UKG Ready (formerly Kronos Workforce Ready) is a flexible and seamless HR solution that provides a connected people experience to easily manage the entire employee journey, from a single solution. Designed for flexibility and ease... Read more

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Recent recommendations: 76 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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isolved

isolved is an employee experience leader, providing intuitive, people-first HCM technology. Their solutions are delivered directly or through their partner network to more than five million employees and 145,000 employers — who use... Read more

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Recent recommendations: 74 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Paycor

Paycor creates HR software for leaders who want to make a difference. Paycor's Human Capital Management (HCM) platform modernizes every aspect of people management, from the way you recruit, onboard and develop people, to the way you... Read more

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Recent recommendations: 62 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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WorkforceHub powered by Swipeclock

WorkforceHub is a unified solution for time and attendance, scheduling, applicant tracking, benefits management, employee engagement, and more. It’s the HR tech platform that scales as a business grows while delivering the mission-critical... Read more

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Recent recommendations: 62 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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ADP Workforce Now

ADP Workforce Now is a comprehensive solution for managing HR, payroll, talent, compliance, and employee benefits. This workforce solution is suited for businesses with more than 50 employees looking to streamline HR processes. ADP... Read more

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Recent recommendations: 55 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Namely

Namely offers a cloud-based solution for companies seeking a single comprehensive system to manage their human capital. Namely helps midsize companies manage compliance and streamline everything payroll, benefits and talent management. Namely... Read more

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Recent recommendations: 51 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Dayforce HCM

Dayforce, provided by Ceridian, is a cloud-based solution for Payroll, Benefits, Workforce Management, Human Resources, Talent Management, Document Management, and Analytics. As a single application, Dayforce provides organizations... Read more

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Recent recommendations: 46 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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RUN Powered by ADP

RUN Powered by ADP (RUN"), is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read more

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Recent recommendations: 45 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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UKG Pro (Formerly UltiPro)

UKG Pro (formerly Ultimate UltiPro) is a powerful, global HCM solution. Transform your business with a truly connected global workforce experience delivered through resilient and mindful HR technology. From payroll, to talent, to service... Read more

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Recent recommendations: 43 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Infinity HQ

HQ Platform is an all-inclusive software as a service, system designed to meet the human resource needs of small, medium, and large sized Construction, Mechanical, Electrical, Plumbing, Production plants, Factories, and Workshops that... Read more

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Recent recommendations: 42 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Arcoro HR Management System

The Arcoro human resources (HR) management solution is the bridge to better HR. With over 10,000 customers and 360,000 daily users in 20 countries around the world, Arcoro offers 11 configurable, easy-to-use, cloud-based HR software... Read more

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Recent recommendations: 36 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Replicon

Replicon helps businesses ensure data is accurate and reliable. It enables leaders to spend less time figuring out if data is right and use their time to make strategic decisions. Replicon ensures that businesses can always deploy... Read more

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Recent recommendations: 34 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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BizMerlin

BizMerlinHR is a cloud-based human resource management solution that helps mid to large enterprises manage the entire employee lifecycle, from onboarding to comprehensive employee records to performance management to team retention,... Read more

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Recent recommendations: 15 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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TimeSimplicity

TimeSimplicity makes employee scheduling easier for small to mid-size businesses. This software guides schedulers through shift-building based on business need, certification rules, labor laws, and employee preferences. TimeSimplicity... Read more

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Recent recommendations: 12 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Planday

Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read more

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Recent recommendations: 11 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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EPAY Human Capital Management

EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read more

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Recent recommendations: 11 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Ascentis

Ascentis offers a cloud-based human capital management (HCM) suite designed for midsize companies of all industries. It includes HR and benefits, recruiting and onboarding, talent management, time and attendance and payroll. Ascentis... Read more

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Recent recommendations: 10 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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2021 Employee Scheduling Software Pricing Guide

Learn about the key aspects of accurate software pricing before you make your purchase decision.

Includes:

  • Pricing models & ranges

  • Unexpected costs

  • Pricing of popular systems

Buyers guide


Last Updated: February 13, 2021

What Is Employee Scheduling Software?

Employee scheduling software is a tool that helps managers create and manage the work schedules of their direct reports based on their skills and availability. The software also helps in tracking employee utilization and productivity.

Employee scheduling systems let managers create, track and manage employee schedules. In addition to freeing managers and employees from the bonds of paper scheduling, standard features and capabilities of scheduling software include:

  • Schedule creation and modification.
  • Employee tracking.
  • Integrated time clock functionality.
  • Online schedule distribution.
  • Report generation.
  • Mobile access.

Scheduling snafus are the bane of every HR manager’s existence, often leading to missed shifts and decreased productivity. Scheduling software is designed to prevent common problems by making employee schedules easy to create, modify and distribute. Although these programs might seem similar at first glance, finding the perfect software solution for your needs requires an understanding of the variety of features that employee shift scheduling software provides. This buyer’s guide will make it easy for you to learn just that. Here’s what we’ll cover:

What Is Employee Scheduling Software?
Benefits of Scheduling Software
How Is Employee Scheduling Software Priced?
Best Tactics to Select New Software
What Type of Buyer Are You?

While this guide focuses exclusively on employee scheduling, we also provide a list of top appointment scheduling systems. These offer a broader set of features, such as online booking, calendar management, automatic reminders, customer scheduling, online payment acceptance and more.

Benefits of Scheduling Software

Implementing the right employee scheduling system can have numerous benefits for managers and employees alike. A few of these include:

Improving communication. Developing and maintaining a strong line of communication with your staff is one of the most important aspects of running a successful business. By providing staff with an online resource for checking schedules and using text or email reminders, many common staff scheduling miscommunications can be prevented.

Increasing efficiency and accuracy. One of the primary benefits of staff scheduling software is being able to quickly create, view and modify schedules, handle vacation requests and keep in contact with employees about scheduling needs. Some programs include automatically populating fields, which help you spend less time manually entering names and numbers.

Maintaining compliance with labor and union laws. Scheduling applications can be used to automatically track employee hours to prevent labor and/or union law violations. This feature is especially useful for companies that have employees who can legally only work a certain number of hours, such as minors or people receiving disability benefits.

Monitoring labor costs. Scheduling software makes it easy to record hours and payroll data, providing valuable insight into current and future expenses. This gives managers better control over budgeting and overtime costs. Some payroll support solutions can even be integrated with your scheduling system.

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Employee scheduling software usually adheres to one of two models:

Pricing Model Description Example Products
Subscription-based, or “Software-as-a-Service (SaaS)” A monthly or annual fee for using the software, typically based on the number of employees who need to access it. ZoomShift, WhenToWork, WorkSchedule
Perpetual License A one-time fee paid up front that allows you to use the software in perpetuity. TimeForge, VSS Pro

The majority of employee scheduling systems are priced on the SaaS model. Typically Web-based systems, these products allow you to access schedules from the cloud. To help determine which pricing model is best for your needs, try using our Total Cost of Ownership calculator.

Many vendors offer free trials lasting between 14 and 30 days to let prospective buyers test the software before buying. Offering both monthly and annual subscription options is another popular billing approach that gives buyers more freedom to decide when to pay.

Best Tactics to Select New Software

Evaluating new employee scheduling software can be intimidating, especially with the large number of products and myriad of different features available. Recently, we contacted software buyers across several industries to determine how they could most effectively choose new software. We discovered that the top methods included checking vendor references, having agreements reviewed by an attorney, assessing financial viability of vendors and preparing a request for proposal (RFP).

Software Selection Quadrant

Quadrant indicating where selection tactics fall on the “impact” and “satisfaction” spectrum

By adopting selection tactics that fall in the "most effective" quadrant and avoiding tactics in the "least effective" quadrant, you can avoid wasting time on methods that are less likely to return useful information for selecting the best employee scheduling software.

What Type of Buyer Are You?

Some vendors have industry-specific solutions that come with their own set of customized features. We profiled some of the more popular ones:

Restaurant/food service. Solutions tailored for restaurants and food-service organizations often include options for recording certifications, such as TABC and ServSafe, and notifying managers before their expiration; many can also coordinate schedules between multiple locations and integrate with POS systems.

Retail. As with the food service industry, some retail-specific solutions can coordinate between store locations and be integrated with POS systems. Retailers that depend on just one or two employees per shift can also benefit from reminders to prevent missed shifts and the inevitable scramble to find last-minute coverage.

Health care. Adequate shift coverage is crucial for healthcare providers, which has led software companies to include such features as notifications for last-minute appointment changes, fast communication tools for shift-swapping and the ability to assign employees to work at multiple locations.

FrontRunners

Your Guide to Top Employee Scheduling Software, May 2020

Software Advice uses reviews from real software users to highlight the top-rated Employee Scheduling Software products in North America.

Learn how products are chosen

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Software Advice
“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.