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PEO Software


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ADP Workforce Now logo
 
ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
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ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
 
ClearCompany HRM logo
 
ClearCompany is a software system that works for human resources (HR) and recruiting teams across both public and private industries. The ClearCompany Talent Alignment Platform connects recruiting, new employee onboarding and performance... Read More
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ClearCompany is a software system that works for human resources (HR) and recruiting teams across both public and private industries. The ClearCompany Talent Alignment Platform connects recruiting, new employee onboarding and performance... Read More
 
Zenefits logo
 
Zenefits is a cloud-based human resources information system (HRIS) that features user dashboards, core human resources, benefits administration, onboarding and employee scheduling. When new employees are hired, HR professionals using... Read More
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Zenefits is a cloud-based human resources information system (HRIS) that features user dashboards, core human resources, benefits administration, onboarding and employee scheduling. When new employees are hired, HR professionals using... Read More
 
RUN powered by ADP logo
 
RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
 
BambooHR logo
 
BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)... Read More
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BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)... Read More

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Newton Applicant Tracking logo
 
Newton's applicant tracking system is a cloud-based recruiting solution designed by recruiters to help recruiting professionals manage workflows in all stages of recruiting. Newton is fully mobile and can be accessed on any device.... Read More
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Newton's applicant tracking system is a cloud-based recruiting solution designed by recruiters to help recruiting professionals manage workflows in all stages of recruiting. Newton is fully mobile and can be accessed on any device.... Read More
 
iCIMS Talent Platform logo
 
iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires. iCIMS Recruit gives users access... Read More
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iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires. iCIMS Recruit gives users access... Read More
 
Jobvite logo
 
Jobvite Hire is a cloud-based applicant tracking system (ATS) that enables users to manage hiring processes including job distribution, screening, interviewing and sending out offers. It’s suitable for midsize and enterprise recruiting... Read More
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Jobvite Hire is a cloud-based applicant tracking system (ATS) that enables users to manage hiring processes including job distribution, screening, interviewing and sending out offers. It’s suitable for midsize and enterprise recruiting... Read More
 
Planday logo
 
Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
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Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
 
Onboard logo
 
HR Cloud’s Onboard application is a full-featured cloud-based onboarding solution for companies large or small doing business in any industry. Onboard allows HR professionals to craft a paperless, self-service onboarding process... Read More
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HR Cloud’s Onboard application is a full-featured cloud-based onboarding solution for companies large or small doing business in any industry. Onboard allows HR professionals to craft a paperless, self-service onboarding process... Read More

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SurePayroll logo
 
SurePayroll by Paychex is a cloud-based payroll service for small businesses. It offers resources for tax form completion and legal compliance, payroll calculation, direct deposits and more. SurePayroll has partnered with various... Read More
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SurePayroll by Paychex is a cloud-based payroll service for small businesses. It offers resources for tax form completion and legal compliance, payroll calculation, direct deposits and more. SurePayroll has partnered with various... Read More
 
Performance Pro logo
 
Performance Pro by HR Performance Solutions is a cloud-based performance appraisal solution for HR professionals. Performance Pro is customizable and allows users to align the solution with company’s strategic goals. The system can... Read More
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Performance Pro by HR Performance Solutions is a cloud-based performance appraisal solution for HR professionals. Performance Pro is customizable and allows users to align the solution with company’s strategic goals. The system can... Read More
 
JazzHR logo
 
JazzHR is a Software-as-a-Service (SaaS) applicant tracking system. Founded in 2009, JazzHR provides recruiting and hiring software accessible to businesses of all sizes. JazzHR’s sourcing tools enable users to post jobs, mirror... Read More
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JazzHR is a Software-as-a-Service (SaaS) applicant tracking system. Founded in 2009, JazzHR provides recruiting and hiring software accessible to businesses of all sizes. JazzHR’s sourcing tools enable users to post jobs, mirror... Read More
 
Replicon TimeAttend logo
 
Replicon TimeAttend, part of the Time Intelligence Platform, is a cloud-based workforce management solution that helps businesses across various industries to streamline time tracking and manage payrolls of their employees. The solution... Read More
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Replicon TimeAttend, part of the Time Intelligence Platform, is a cloud-based workforce management solution that helps businesses across various industries to streamline time tracking and manage payrolls of their employees. The solution... Read More
 
The Applicant Manager logo
 
The Applicant Manager (TAM) is a cloud-based applicant tracking solution that helps recruiting agencies and teams to streamline their hiring and onboarding process. The solution lets users track job postings and actively engage quality... Read More
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The Applicant Manager (TAM) is a cloud-based applicant tracking solution that helps recruiting agencies and teams to streamline their hiring and onboarding process. The solution lets users track job postings and actively engage quality... Read More

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EPAY Human Capital Management logo
 
EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
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EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
 
SAP SuccessFactors logo
 
SAP SuccessFactors business software provides organizations with an integrated suite of features to manage their workforce. The solution offers tools for both enterprise organizations and small businesses. It's cloud-based, so the... Read More
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SAP SuccessFactors business software provides organizations with an integrated suite of features to manage their workforce. The solution offers tools for both enterprise organizations and small businesses. It's cloud-based, so the... Read More
 
stratustime logo
 
stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
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stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
 
PurelyHR logo
 
PurelyHR is a cloud-based leave management solution for small to midsize businesses. The system’s core modules allow HR departments to track staff leave requests and approvals as well as manage diverse time off policies and hierarchies.... Read More
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PurelyHR is a cloud-based leave management solution for small to midsize businesses. The system’s core modules allow HR departments to track staff leave requests and approvals as well as manage diverse time off policies and hierarchies.... Read More
 
Trakstar logo
 
Trakstar is a cloud-based Human Resource Management (HRM) solution that provides HR professionals employee evaluation functionalities like performance review, goal management, 360-degree feedback and succession planning. With Trakstar,... Read More
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Trakstar is a cloud-based Human Resource Management (HRM) solution that provides HR professionals employee evaluation functionalities like performance review, goal management, 360-degree feedback and succession planning. With Trakstar,... Read More
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: September 19, 2018


As a professional employer organization (PEO), HR isn't just an important facet of your business; it's your business, period. Client companies rely on you to handle all of their important employee management needs, and if you can't deliver a stress-free experience, they'll go to your competitor or hire staff to do their HR in-house.

You need to be able to execute efficiently on important HR tasks and keep clients happy at the same time. In other words, you need software. But maybe you're not sure what options are out there, or which system will best fit your needs.

We're here to help.

In this Buyer's Guide, we'll go over everything you need to know about PEO software to help you make a more informed purchase decision.

Here's what we'll cover:

What Is PEO Software?
Common PEO Software Features
How Much Does PEO Software Cost?
Key Considerations When Purchasing PEO Software
Additional PEO Software Resources

What Is PEO Software?

PEO software helps PEOs and administrative services organizations (ASOs) perform HR duties for client businesses. Along with functionality to manage your customers' core HR needs—things like payroll, benefits enrollment and compliance reporting, for example—PEO software systems also allow you to create custom invoices and bill clients for services rendered.

Dashboard in PEO software offering Worklio

PEO dashboard in Worklio

Being a PEO doesn't necessarily mean you need to buy a product solely dedicated to the PEO/ASO audience, though they do exist (e.g., PrismHR). Many popular HR systems offer the functionality PEOs need and cater to both in-house HR departments and outsourced HR service providers (e.g., Paylocity).

Common PEO Software Features

PEOs need to make sure that any software they adopt has the functionality to support the services they offer. Here are some common features buyers should look out for when evaluating different PEO software systems:

Payroll Manage wage and salary rates for employees. Automatically calculate and run payroll, pay workers, run reports and export payroll costs to the company accounting ledger.
Benefits administration Allow workers to enroll in benefits plans or change options on existing enrollments themselves. Run reports and track program costs.
Time and attendance Monitor employee paid time off and hours worked. Automatically port hours into payroll to calculate accurate compensation.
Applicant tracking Post job openings, create candidate profiles and manage applicants through client hiring workflows.
Onboarding Automatically walk new hires through client onboarding processes. Important paperwork can be signed and stored digitally.
Compliance management Track client compliance with local, state and federal employment laws (e.g., ACA, EEOC, OSHA etc.).
Billing and invoicing Correctly bill clients for services offered. Send customizable invoices and track accounts receivable.
Client and employee portals Gives workers and HR personnel access within the system to view information and perform tasks such as running reports.

Some PEOs may elect to buy separate HR systems with all the functionality they need and integrate them together, but we recommend investing in one comprehensive solution, if possible.

A comprehensive solution mitigates the risk of data becoming lost or corrupted while transferring between applications, and provides a better experience for clients, who only have to learn and log in to one system.

How Much Does PEO Software Cost?

It would be great if all PEO software systems were priced the same way, but unfortunately that's not the case. Here are some common pricing structures you can expect to run into:

  • Perpetual license. This is more common with on-premise systems that are hosted on your own server (as opposed to cloud-based software, which is hosted by the vendor and accessed through a web browser). You pay one large upfront cost to own the software indefinitely.
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  • Subscription (per employee, per month or per user, per month). Vendors may charge based on the number of employees in your organization or the number of employees total across all of your clients, so be sure to ask what they mean by "per employee."
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  • Freemium. Some vendors offer a basic version of their platform for free, then charge for extra functionality. Open source software is also "free" in the sense that it doesn't cost any money to get access to the code, but there is still a significant investment here in terms of IT deployment and maintenance.

Key Considerations When Purchasing PEO Software

Before you talk to a single PEO software vendor, you first have to ask important questions internally about your goals and constraints.

These include: Which features do you need and which ones do you merely want? What's your budget? If you're replacing an existing system, what have been the most significant pain points you want to remedy? What's your deadline to be up-and-running with new software?

Once you have answers to these important questions and pare down your options, it's time to do demos. Here are some key considerations to keep in mind when evaluating different PEO software systems:

  • User interface is critical. With an in-house system, you might be able to get away with a clunky interface, if it gets the job done. Not so if you're a PEO. Clients are going to be using your system too, so it's vital that whatever software you choose be intuitive and easy to use.
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  • Will your software play nice with client systems? Clients may have their own accounting or time tracking systems they want to use. If they can't easily integrate with your software, that will lead to headaches down the road.
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  • Evaluate the support behind the software too. Talk to vendors extensively about the support options they offer and their associated cost. Also be sure to understand how they will handle updates. The last thing you need is a client being unexpectedly locked out of the system during maintenance.

Additional PEO Software Resources

A PEO software purchase isn't something that should be taken lightly. Whatever product you choose will have a profound effect on the quality of service you offer.

This guide offers basic advice, but if you want to learn more, here are some additional resources:

 

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