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Patriot Payroll logo
 
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
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Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read More
 
stratustime logo
 
stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
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stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
 
Halogen TalentSpace logo
 
Halogen TalentSpace, now a part of Saba Software, is a modular strategic talent management solution suitable for midsize and enterprise businesses. The integrated suite offers comprehensive tools to streamline talent management activities,... Read More
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Halogen TalentSpace, now a part of Saba Software, is a modular strategic talent management solution suitable for midsize and enterprise businesses. The integrated suite offers comprehensive tools to streamline talent management activities,... Read More
 
SyncHR logo
 
SyncHR is a single-source core human resources (HR), payroll and benefits solution with one data model to support the entire system. The cloud-based design allows SyncHR to provide a real-time solution across functional areas within... Read More
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SyncHR is a single-source core human resources (HR), payroll and benefits solution with one data model to support the entire system. The cloud-based design allows SyncHR to provide a real-time solution across functional areas within... Read More
 
Onboard logo
 
HR Cloud’s Onboard application is a full-featured cloud-based onboarding solution for companies large or small doing business in any industry. Onboard allows HR professionals to craft a paperless, self-service onboarding process... Read More
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HR Cloud’s Onboard application is a full-featured cloud-based onboarding solution for companies large or small doing business in any industry. Onboard allows HR professionals to craft a paperless, self-service onboarding process... Read More

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honeybeeBase logo
 
honeybeeBase is a cloud-based team management solution for small size businesses that allows them to track attendance, schedule tasks, clock employees in and out, communicate shifts and more. honeybeeBase allows employees to clock... Read More
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honeybeeBase is a cloud-based team management solution for small size businesses that allows them to track attendance, schedule tasks, clock employees in and out, communicate shifts and more. honeybeeBase allows employees to clock... Read More
 
UltiPro logo
 
Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and... Read More
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31
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Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and... Read More
 
SmartRecruiters logo
 
SmartRecruiters is a web-based hiring platform designed with the end user in mind. The solution is suitable for companies with more than 50 employees in almost any vertical, and since it runs in a browser, it works well on all platforms,... Read More
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SmartRecruiters is a web-based hiring platform designed with the end user in mind. The solution is suitable for companies with more than 50 employees in almost any vertical, and since it runs in a browser, it works well on all platforms,... Read More
 
ISGUS Time Management logo
 
ISGUS America offers a customizable suite of Time and Attendance applications that can support the needs of businesses in any industry. In addition to Time and Attendance, ISGUS Time Management also includes capabilities for employee... Read More
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ISGUS America offers a customizable suite of Time and Attendance applications that can support the needs of businesses in any industry. In addition to Time and Attendance, ISGUS Time Management also includes capabilities for employee... Read More
 
BizRun logo
 
BizRun is cloud-based human resources (HR) solution. Core features include timekeeping, PTO and leave management, centralized employee recordkeeping, a photo board, compensation management, employee and supervisor self service and... Read More
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BizRun is cloud-based human resources (HR) solution. Core features include timekeeping, PTO and leave management, centralized employee recordkeeping, a photo board, compensation management, employee and supervisor self service and... Read More

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ApplicantStack logo
 
ApplicantStack, is a cloud-based applicant tracking and onboarding solution specifically designed to suit the needs of small and midsize organizations. Applicant Stack offers tools to help companies generate online employment applications,... Read More
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ApplicantStack, is a cloud-based applicant tracking and onboarding solution specifically designed to suit the needs of small and midsize organizations. Applicant Stack offers tools to help companies generate online employment applications,... Read More
 
Hyrell Online Recruiting and Hiring Manager logo
 
Hyrell Online Recruiting and Hiring Manager was created to simplify and automate many of the tasks and processes associated with candidate recruiting and hiring. The system provides a full suite of features to streamline the way recruiters... Read More
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Hyrell Online Recruiting and Hiring Manager was created to simplify and automate many of the tasks and processes associated with candidate recruiting and hiring. The system provides a full suite of features to streamline the way recruiters... Read More
 
HRadvocate logo
 
HRadvocate is a cloud-based solution to help businesses make key decisions regarding both applicants and current employees. It is suitable for companies in different industry verticals including retail, nonprofit, and healthcare. HRadvocate... Read More
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HRadvocate is a cloud-based solution to help businesses make key decisions regarding both applicants and current employees. It is suitable for companies in different industry verticals including retail, nonprofit, and healthcare. HRadvocate... Read More
 
Infor HCM logo
 
Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
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Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
 
HotSchedules logo
 
HotSchedules is an online restaurant management platform that delivers scheduling, workforce, talent and inventory management tools. The solution offers tools that enable restaurant owners to recruit workforce, develop and share training... Read More
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HotSchedules is an online restaurant management platform that delivers scheduling, workforce, talent and inventory management tools. The solution offers tools that enable restaurant owners to recruit workforce, develop and share training... Read More

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BirdDogHR Talent Management Suite logo
 
The BirdDogHR Talent Management System offers cloud-based applicant tracking and performance management software for organizations in all industries, especially construction, manufacturing, engineering and skilled trades. The Talent... Read More
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The BirdDogHR Talent Management System offers cloud-based applicant tracking and performance management software for organizations in all industries, especially construction, manufacturing, engineering and skilled trades. The Talent... Read More
 
HiringThing logo
 
HiringThing is a web-based applicant tracking solution that gives users the adequate tools to hire the right set of candidates. With HiringThing, companies can post attractive, customized online job listings as well as rate, categorize... Read More
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HiringThing is a web-based applicant tracking solution that gives users the adequate tools to hire the right set of candidates. With HiringThing, companies can post attractive, customized online job listings as well as rate, categorize... Read More
 
EPAY Human Capital Management logo
 
EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
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EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
 
The Applicant Manager logo
 
The Applicant Manager (TAM) is a cloud-based applicant tracking solution that helps recruiting agencies and teams to streamline their hiring and onboarding process. The solution lets users track job postings and actively engage quality... Read More
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The Applicant Manager (TAM) is a cloud-based applicant tracking solution that helps recruiting agencies and teams to streamline their hiring and onboarding process. The solution lets users track job postings and actively engage quality... Read More
 
Trakstar logo
 
Trakstar is a cloud-based Human Resource Management (HRM) solution that provides HR professionals employee evaluation functionalities like performance review, goal management, 360-degree feedback and succession planning. With Trakstar,... Read More
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Trakstar is a cloud-based Human Resource Management (HRM) solution that provides HR professionals employee evaluation functionalities like performance review, goal management, 360-degree feedback and succession planning. With Trakstar,... Read More
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: June 23, 2018


Traditionally, human resources (HR) management systems required an investment that only large-scale businesses could afford. But with the emergence of online HR systems, small and mid-sized businesses can now take their human resources online and access powerful systems at a fraction of the cost of traditional systems.

Today, there are hundreds, if not thousands, of online human resources software solutions on the market. But what makes one system better for your company over another? We’ve put together this guide to help you find the web-based human resources management system (HRMS) that’s right for you.

Here's what we'll cover:

What Is Online HR Software?
A Comparison of Top Online HR Solutions
Common Functionality of Online HR Software
What Type of Buyer Are You?
Benefits and Potential Issues
Market Trends to Understand

What Is Online HR Software?

Also referred to as Web-based software or software-as-a-service (SaaS), online HR software helps businesses manage and automate functions of HR departments. Unlike traditional (on-premise) software systems, which are installed on site, Web-based HR management software is hosted and managed by the vendor. The system is then accessed by users using an internet connection and a Web-enabled device (e.g., computer, laptop, tablet, smartphone).

UltiPro dashboard

Dashboard in UltiPro

As opposed to a one-time upfront charge, online HR software buyers typically pay a month-to-month or year-to-year subscription fee based on how many employees they have.

A Comparison of Top Online HR Solutions

There are many popular accounting solutions on the market, and it can be hard to know what distinguishes one product from another and which is right for you. To help you better understand how the top accounting systems stack up against one another, we created a series of side-by-side product comparison pages that break down the details of what each solution offers in terms of pricing, applications, ease of use, support and more:

Top Bamboo HR Comparisons Top IBM Kenexa Comparisons Top Kronos Comparisons
Namely vs. Bamboo HR SuccessFactors vs. IBM Kenexa Kronos vs. Workday
Top Namely Comparisons Top SuccessFactors Comparisons Top Workday Comparisons
Namely vs. Bamboo HR
Namely vs. Workday
SuccessFactors vs. IBM Kenexa
Workday vs. SuccessFactors
Kronos vs. Workday
Namely vs. Workday
Workday vs. SuccessFactors

Common Functionality of Online HR Software

From a simple payroll system to an all-encompassing human capital management (HCM) suite, online HR software products can have a wide range of functionality depending on buyer needs. Some of the core HR functionality you can find includes:

Personnel tracking Manage your employee roster with up-to-date personal information.
Payroll Automatically and accurately pay your employees every period.
Benefits administration Manage employee benefits, such as health and dental insurance.
Time and attendance Keep track of employee hours and PTO.
Applicant tracking Track job applicants and manage overall recruiting efforts.

These platforms can also have more advanced functionality to handle strategic HR needs, such as:

Performance reviews Track performance and facilitate performance reviews.
Employee training Manage digital training courses with customized assessments.
Succession planning Identify and groom future leaders within your business.
Compensation management Ensure competitive salaries, wages and bonus amounts.
Workforce analytics Identify trends to optimize workforce management efforts.

What Type of Buyer Are You?

Before evaluating Web-based human resources software, you'll need to determine what kind of buyer you are. We believe the majority of buyers in this market fall into one of these categories:

Core HR buyers. These buyers are looking for systems offering a solid solution for streamlining key facets of HR (personnel tracking, benefits and payroll etc). They may be updating an old system, or they may be purchasing for the first time. Either way, many Web-based HRIS systems offer scalable functionality in talent management and workforce management to meet the changing needs of an organization.

Enterprise buyers. These buyers work for organizations that are currently using an enterprise resource planning (ERP) suite. Because these systems are rolled out across such large organizations, seamless integration is usually more important than the specific features. As such, these buyers usually benefit most from solutions offered by ERP providers.

Small business buyers. These buyers want an online human resources management solution that is straightforward and easy to use. They are less concerned with frills as much as they are with automating their core processes. Many vendors are rolling out basic editions of their solution specifically for this type of buyer, with the option of adding best-of-breed, or standalone, applications as needed.

Best-of-breed buyers. These buyers are looking for applications to perform specific functions, such as online learning management, applicant tracking, performance management, workforce management, etc. For that reason, standalone, or "best-of-breed," applications are ideal for small and mid-sized businesses.

Benefits and Potential Issues

Online HRIS software provides an effective solution for organizations looking to better manage and automate their human resource processes. Because most online HRMS systems are offered on a subscription basis, fewer upfront expenditures are required. Furthermore, as these systems are hosted by the vendor, maintenance is the responsibility of the vendor, and updates are easily downloaded and installed without need for tech support.

Despite the benefits, taking HR to the cloud has been met with some speculation. Outages or disruptions in Internet service—though rare—are a concern for some users. In addition, some systems offer less customization of features than traditional, on-premise systems—although this is improving as SaaS HR solutions mature.

Market Trends to Understand

The online HR software market landscape is constantly changing. Here are a few trends you should know about:

  • Strategic human resources. Beyond core processes, the industry has seen a move towards more strategic functions focused on developing talent in an organization. Many Web-based HR systems now include functionality for things like performance management and succession planning.

  • Mobile workforce. It’s estimated that 30 percent of the workforce in the United States is now mobile, meaning they work on the road, from home or outside of a traditional 9 to 5 workday. Keeping these workers in sync with your organization is vital to its success. Web-based HR systems allow more flexibility with these types of workers, as they can access the software from any Web-enabled device (e.g., computer, tablet, smartphone).

  • Employee self-service. HR professionals have a lot on their plate with regards to managing employee records, benefits and payroll. To lighten the load, online HR software often includes employee self-service (ESS) portals so workers can do things like change their benefits or update their personal information themselves. This feature provides numerous cost- and time-saving benefits to HR departments.

Free Download:
Core HR Software Pricing Guide

Free Download:
Ten Steps Guide to Selecting the Right
Human Resources (HR) Software

 

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