Software Advice has helped many businesses choose the right intranet software to create an encrypted company intranet for better and easier collaboration. How does it work?

Intranet Software

 
 
Jostle is a cloud-based collaboration and social networking solution that helps businesses share news, align teams, invite participants and recognize contributions. The platform allows employees to discuss topics and share their ideas... Read More
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Jostle is a cloud-based collaboration and social networking solution that helps businesses share news, align teams, invite participants and recognize contributions. The platform allows employees to discuss topics and share their ideas... Read More
 
 
Blink is an intranet solution designed for mobile and field workers in businesses across various industries such as retail, construction, hospitality and more. Key features include calendar management, content management, an employee... Read More
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Blink is an intranet solution designed for mobile and field workers in businesses across various industries such as retail, construction, hospitality and more. Key features include calendar management, content management, an employee... Read More
 
 
Claromentis offers cloud-based intranet software for small and midsize businesses. The solution includes corporate social networking and collaboration tools, as well as document management. It offers a drag-and-drop editor tool with... Read More
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Claromentis offers cloud-based intranet software for small and midsize businesses. The solution includes corporate social networking and collaboration tools, as well as document management. It offers a drag-and-drop editor tool with... Read More
 
 
Happeo is a digital workplace and social intranet platform designed for G Suite. The platform provides intranet, collaboration, a knowledge base and social networking in one solution. With Happeo’s editor, users can manage intranet... Read More
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Happeo is a digital workplace and social intranet platform designed for G Suite. The platform provides intranet, collaboration, a knowledge base and social networking in one solution. With Happeo’s editor, users can manage intranet... Read More
 
 
Staffbase is an internal communications solution for users in large and distributed organizations. It enables businesses to connect with their employees via the mobile app. Users can check corporate news, social walls, newsletters,... Read More
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Staffbase is an internal communications solution for users in large and distributed organizations. It enables businesses to connect with their employees via the mobile app. Users can check corporate news, social walls, newsletters,... Read More

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GreenOrbit is an on-premise and cloud-based intranet portal solution. It serves small, midsize and large enterprises in various industries. Primary features include document management, an intranet portal design tool, application management,... Read More
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GreenOrbit is an on-premise and cloud-based intranet portal solution. It serves small, midsize and large enterprises in various industries. Primary features include document management, an intranet portal design tool, application management,... Read More
 
 
Unily is cloud-based intranet and collaborative platform that provides organizations with communications tools, content management, a search directory, document management, social integration, forms and analytics. With Unily’s content... Read More
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Unily is cloud-based intranet and collaborative platform that provides organizations with communications tools, content management, a search directory, document management, social integration, forms and analytics. With Unily’s content... Read More
 
 
MyHub is a cloud-based intranet and knowledge management solution that is suitable for businesses of all sizes. It is industry agnostic and serves clients globally. The key features of MyHub are intranet setup and management, site... Read More
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MyHub is a cloud-based intranet and knowledge management solution that is suitable for businesses of all sizes. It is industry agnostic and serves clients globally. The key features of MyHub are intranet setup and management, site... Read More
 
 
MangoApps offers digital workplace solutions that combine intranet, collaboration, messaging, learning and 50+ built-in integrations. With an employee platform at its core, MangoApps is suitable for midsize to large organizations in... Read More
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MangoApps offers digital workplace solutions that combine intranet, collaboration, messaging, learning and 50+ built-in integrations. With an employee platform at its core, MangoApps is suitable for midsize to large organizations in... Read More
 
 
Intranet Connections is a cloud-based intranet solution for corporations, credit unions, banks, financial service firms, hospitals and more. The solution helps enable communication between employees and distribute company information. Intranet... Read More
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Intranet Connections is a cloud-based intranet solution for corporations, credit unions, banks, financial service firms, hospitals and more. The solution helps enable communication between employees and distribute company information. Intranet... Read More

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OnSemble Employee Intranet is an on-premise and cloud-based intranet portal application. It serves small, midsize and large enterprises in various industries including banking, education and health care. Primary features include document... Read More
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OnSemble Employee Intranet is an on-premise and cloud-based intranet portal application. It serves small, midsize and large enterprises in various industries including banking, education and health care. Primary features include document... Read More
 
 
Noodle is a hybrid social intranet solution that can either be deployed in the cloud or hosted on local servers. It is designed for communication, collaboration and sharing resources within teams. Noodle allows employees to create... Read More
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Noodle is a hybrid social intranet solution that can either be deployed in the cloud or hosted on local servers. It is designed for communication, collaboration and sharing resources within teams. Noodle allows employees to create... Read More
 
 
Communifire is a cloud-based and on-premise intranet and collaboration solution. It is designed for small, midsize and large enterprises in industries including education, health care, pharmaceuticals, IT, advertising and nonprofit.... Read More
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Communifire is a cloud-based and on-premise intranet and collaboration solution. It is designed for small, midsize and large enterprises in industries including education, health care, pharmaceuticals, IT, advertising and nonprofit.... Read More
 
 
ThoughtFarmer is an intranet solution that helps businesses share updates within the organization and drive employee engagement. Key features include communication and collaboration tools, content search tools, social engagement management... Read More
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ThoughtFarmer is an intranet solution that helps businesses share updates within the organization and drive employee engagement. Key features include communication and collaboration tools, content search tools, social engagement management... Read More
 
 
HospitalPORTAL provides an intranet and policy management solution which caters to the specific needs of health care organizations. It is suitable for all size of hospitals, clinics, ASCs and long-term health care. Key features include... Read More
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HospitalPORTAL provides an intranet and policy management solution which caters to the specific needs of health care organizations. It is suitable for all size of hospitals, clinics, ASCs and long-term health care. Key features include... Read More

Call us for a free FastStart Consultation: +1 512 213 0292


 
 
Twine is a cloud-based intranet solution that offers news and blogs, groups, people directory, knowledge library, file manager, calendar, surveys and workflow builder. Twine’s knowledge library allows users to create content with... Read More
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Twine is a cloud-based intranet solution that offers news and blogs, groups, people directory, knowledge library, file manager, calendar, surveys and workflow builder. Twine’s knowledge library allows users to create content with... Read More
 
 
Igloo is a cloud-based collaboration platform for small and midsize organizations that helps users connect stakeholders and create collaborative environments for their employees. This solution helps initiate discussions, share ideas... Read More
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Igloo is a cloud-based collaboration platform for small and midsize organizations that helps users connect stakeholders and create collaborative environments for their employees. This solution helps initiate discussions, share ideas... Read More
 
 
Origami by Sharemuch Software is an intranet solution designed for various industry verticals. The solution helps organizations convert their Sharepoint sites into a Sharepoint intranet. Key features include document management, employee... Read More
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Origami by Sharemuch Software is an intranet solution designed for various industry verticals. The solution helps organizations convert their Sharepoint sites into a Sharepoint intranet. Key features include document management, employee... Read More
 
 
IntranetPro is an enterprise intranet solution that helps users see various content including events, media, news and documents. IntranetPro provides employees with customized homepages. Employees can see relevant content feeds, quick... Read More
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IntranetPro is an enterprise intranet solution that helps users see various content including events, media, news and documents. IntranetPro provides employees with customized homepages. Employees can see relevant content feeds, quick... Read More
 
 
LS Intranet is a digital workplace that allows employees to communicate and collaborate with each other. The intranet solution allows users to set up their administrative and project management tasks in one centralized location. The... Read More
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LS Intranet is a digital workplace that allows employees to communicate and collaborate with each other. The intranet solution allows users to set up their administrative and project management tasks in one centralized location. The... Read More

 

Buyer's Guide

by ,


If you're reading this, then you're already familiar with the internet—it's the ubiquitous system of interconnected computer networks that lets your computer speak to any number of other computers anywhere around the world. Mostly so that you can look at cute pictures of cats.

An intranet, on the other hand, may have fewer cat photos, but is no less important to a large number of businesses. It's sort of a private and personalized internet that's only available to members of a particular organization.

Most large and enterprise-level businesses have an intranet for internal usage by their employees, so as to make available a wide array of information and resources that are important for both running the business and maintaining human resources (HR).

This buyer's guide will help you determine if your own small-to-midsize business (SMB) could benefit from its own intranet, and how to pick the right intranet software should you need it.

Here's what we'll cover:

What Is Intranet Software?
Common Features of Intranet Software
What Size Buyer Are You?
Key Considerations

What Is Intranet Software?

The general definition of intranet is “a local or restricted communications network, especially a private network created using World Wide Web software." In practice, this means that an intranet is a system used by an organization to keep its resources private, yet still allow its members to access those resources from their own computer.

Think of your business' intranet as the digital version of a company library, wherein you can provide your employees with access to all of the information, files, documents and other important resources that they may need to access as a part of their job or to take advantage of their benefits.

Intranet software, then, is the system that you'll use to create and access this localized, private network. Employees will be able to log into the system either by accessing your office's wi-fi or through a password-protected encryption that they can utilize while at home or on the road; in either case, the security of the network is a key part of the entire system.

However, there's more to intranet software than just a protected, cloud-based storage locker for documents. We'll discuss those other features in the following section.

Common Features of Intranet Software

Below is a table listing some of the most common features of intranet software. Not all vendors will provide the same functions, but these are the most important ones of which you should be aware:

Encrypted intranet access Makes sure that only verified employees and others granted access will be able to utilize your intranet system, whether that is through using your localized wifi or through signing in outside of the office via encrypted password.
Document management Provides a repository of documents, files and other content. These can include sales and marketing tools/assets, process documents, content templates, HR guidelines, legal policies and more. By housing these documents on your intranet, you can avoid the hassle of keeping them stored on a third-party server like Google or Box.
Dynamic forms Provides employees with HR forms that allow them to monitor their compensation, check on their benefits and make any necessary changes. Forms that need to be submitted to the HR manager can be routed there through easy one-click submission that makes for a quicker, smoother process for both employee and manager. Some of the most popular HR forms include employee health benefits, expense claims and leave requests.
Team workspaces & discussion forums Allows employees to communicate with one another about shared projects as well as outside/social interests. They not only make collaboration both within and across teams much easier, but can also foster a more positive work environment, particularly if many employees work outside of the office.
Search tools Provides an intuitive, powerful search engine built into your intranet software that will allow your employees to easily find and access the various tools and documents housed therein.
Homepages Offers your employees a set of clear links to the most-used portions of your company intranet, but also serves as a place to showcase important business news, highlight employee performance and further foster company culture.

The most visually engaging portion of your intranet will typically be the homepage, and intranet software will provide you with the ability to design and launch a page that will be useful and interesting for your employees, such as the one below:

An example of a homepage in OnSemble.
An example of a homepage in OnSemble.

What Size Buyer Are You?

Your intranet needs (and thus your intranet software needs) will vary drastically depending upon the size of your business. We recommend you look for the following features based on the size of your business:

  • Micro/small business (1-10 employees): If your business only has a handful of employees, you may not need intranet software at all. At most you will want document management and dynamic forms to create an easily-accessible content repository for all employees.
  • Mid-sized business (11-100 employees): At this size you will almost certainly want a company intranet to help you manage documents and forms, and potentially to create team workspaces.
  • Large/enterprise-level business (more than 100 employees): At larger organizational levels intranet software is a must-have in order to make it possible to keep your company organized, and for your employees to access documents, forms, and workspaces.

Key Considerations

Other factors to take into consideration when picking the best intranet software for your business include:

  • Mobile capability. These days it's vital that employees are able to access important information and documents on their phones. Most intranet software vendors account for this and will provide for mobile access, but you will want to make certain of this before you make a purchase.
  • Integration with other software systems. Different stakeholders across your company may require that intranet software integrates with other important systems they use—such as your HR software or your customer relationship management (CRM) software—so also be sure to check that these integrations are possible when choosing the right vendor for you.

 

 

How it Works

We match organizations with software that meets their needs.

Our service is simple and 100% free to customers like you because software vendors pay us when we connect them with quality leads. You save time and get great advice. Vendors get great referrals. It's a win for everyone!

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