Apricot Software

3.66 / 5 (29)

About Apricot


Apricot is a cloud-based case management solution designed specifically for nonprofits to manage donations, volunteers and events. It helps to streamline data collection and reporting for non-profit organizations and allows them to focus on client management and social service outcomes. Apricot for Funders includes applications specifically for grants and scholarships.

Apricot delivers functionality to manage client, donor, volunteer tracking and outcomes. Some features offered within the platform include customizable data collection forms, unique workflows, security settings, customizable dashboards bulletins, attendance registration, management reports, electronic signatures and document storage. The reporting platform is equipped with dynamic charts and graphs and allows users to create and share reports within and outside the organization.

Apricot is HIPAA compliant for health and human services and FERPA compliant to support schools and universities. The solution is also suitable for large national organizations such as faith-based initiatives, housing authorities, educational institutions, and workforce training initiatives.



Read More

Supported Operating System(s):

Mac OS, Web browser (OS agnostic), Windows 2000

29 Reviews of Apricot

Average User Ratings

Overall

3.66 / 5 stars

Ease-of-use

3.5

Value for money

3.0

Customer support

3.0

Functionality

3.5

Ratings Snapshot

5 stars

(10)

4 stars

(8)

3 stars

(4)

2 stars

(4)

1 stars

(3)

Likelihood to Recommend

Not likely

Very likely

Filter reviews by:

Sort by: Most Helpful | Most Recent

Showing 1-20 of 29 reviews

Do you use this product?Write a review

May 2017

Jennifer from Depression and Bipolar Support Alliance Greater Houston

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

May 2017

Great product and easy to customize.

This helped us take our organization to the next level since we can now track and report data on our program.

Pros

My favorite thing about this product is the ability to customize and build your own system. We had to move from a dead Access database but needed something affordable that we could customize. We purchased this product to manage our program outcomes but since it is so easy to customize we have expanded the use of the product to other areas. Customer service is incredible, the best I have experienced with a software company. They respond promptly and help to explain and resolve your problem. The customer service cost is included in the cost of the software so you don't have to decide how bad your problem is...you can reach out for help to minimize any disruption to your business. Finally, they are constantly upgrading their system which is free for the user. They ask for improvement ideas and often times implement them after which everyone receives the upgrade. I highly recommend their product!

Cons

I really cannot think of anything I do not like about the software. Maybe that it works the best in Google Chrome and I prefer to use Firefox. The use of the software is accessible from any browser but the programmers prefer Chrome so that is where you get the best user experience.

Response from Social Solutions

Replied May 2017

Thank you for the great feedback! We are thrilled that you are happy and are committed to continuing to exceed your expectations. It's why we love what we do!

January 2018

Diamond from LEAP

Company Size: 51-200 employees

Review Source


Ease-of-use

3.0

Value for money

2.0

Customer support

2.0

Functionality

2.0

January 2018

A grand design that fell short!

I had heard a lot of negative experience with the Efforts to Outcomes system however they had the analytics capabilities that others didn't. In the in it was not the best option.

Pros

When we were marketed the product the "bells and whistles" sounded great. They talked about a comprehensive analytics package that would allow us to not have to purchase an outside statistical package.

Cons

When we began to utilize the product to the fullest extent there were a lot of S4 bugs which we were told would not be addressed immediately. As a nonprofit many orgs do not have a comprehensive Data and Evaluation Department which I felt they as a company preyed on. When we wanted to use all the capabilities the system could offer but we began to realize that Social Solutions had put less investment into these capabilities that the general use cases of ETO.

July 2018

Anonymous

Verified Reviewer

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

3.0

Functionality

3.0

July 2018

Apricot is a simplified, customized, and user-friendly software.

I'm holding out hope that we just haven't been properly trained on how to access its full functionality and that it does work as demonstrated. If this is the case, it allows those that are visual to see summary data easily in charts and graphs on their dashboard, but for data geeks like myself, we can open the full spreadsheet of data that generates the graph or pie chart. This duality makes it user-friendly to all types of users.

Pros

The fact that it is customized and can provide daily dashboards to easily see progress towards goals. You can also set individual access permissions.

Cons

Our current setup seems to be more difficult to generate reports than what was demonstrated prior to purchase. However, the product changed hands to Social Solutions from CTK Technologies just weeks prior to us signing the contract. I'm not sure if Social Solutions has changed the functionality or if we have just not been properly trained on its functions.

Response from Social Solutions

Replied August 2018

Hi there! Since the CTK-Social Solutions acquisition, we've done a lot to revamp our resources for clients. Feel free to reach out to either me, your account manager, or the Customer Success Team for guidance on training materials and to get all your questions answered!

July 2019

Kim from Anderson Interfaith Ministries, Inc (AIM)

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

3.0

Value for money

2.0

Customer support

1.0

Functionality

4.0

July 2019

Started strong with CTK Technology, but Social Solutions is all about the profits from non-profits

Apricot should be able to track all client program activity, assessments, expenses, case management, and outcomes. We have only recently had our system re-designed after two years of not being able to do what we needed, so we haven't seen this level of performance yet. This is our first month online with the correctly re-designed system. Since we are having to manually migrate data, we will still not be able to pull more than monthly data for a while even though we signed contracts for Apricot almost four years.

Pros

It is customizable to your needs. It had a user-friendly design with CTK Technology. CTK was very knowledgeable about their product and focused on helping non-profits with their tracking needs.

Cons

Social Solutions bought out CTK right before we signed the contract. They didn't have knowledgeable staff and so our system was designed poorly and never functioned properly. We had to hire an outside contractor that had many years of experience with Apricot (under CTK Tech) to re-design our system this year. When we tried to get Social Solutions to migrate the last two years of data that wouldn't populate correctly, they wanted to charge us a permanent monthly fee to transfer the data from their Apricot design to our newly re-designed forms in Apricot. So we are having to manually transfer two years of data. They have also recently increased their annual fees significantly.

April 2019

Cary from Jump Start

Verified Reviewer

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

April 2019

Apricot Reviewed by Staff Using for Re-Entry Ministry

Would definitely recommend for those in Re-Entry ministry. It has enabled us to serve our participants better. Just know that you will need another platform for CRM work.

Pros

It is a great tool for case management. It allows us to track many data points, keep updated records and next steps for participants.

Cons

It would be great if it also had CRM functions. The infrastructure is there under the hood, but not easily customizable to track various donor interactions, merge with mail chimp, etc.

February 2014

Christy from National Aviation Consortium -WATC

Review Source: Capterra


Ease-of-use

4.0

Customer support

4.0

February 2014

Excellet Adaptable System

We utilize Apricot to collet data for the students, employers and partners from five states in our grant project. Over all Apricot has been very easy to roll out to staff, use day to day for staff, have student access from remote locations and build data reports. We are more limited by our thinking of the possible uses of the system, than the system itself. Pros: You do not need to be a programmer to set up data tracking forms or reports. You can easily make changes/ additions on your own. The build/ roll out process worked quickly and efficiently we were up and running in about 3 months. Online training for staff is beneficial. Customer service is quick to respond when issues are submitted. Having the capability to build graphics and bulletins on the fly is great for communicating importance/ sense of urgency with the data and goals. CTK is very open to listening and responding to requests for enhancements to the product. Trainings offered at CTK for all users is an effective way to realize additional uses for Apricot. The ability to import and export massive amounts of data allows for ease of use when sharing data in federal reporting requirements. Cons: You cannot use your own branding colors in the graphs or on the site itself- you do have to export the data to use the colors you want in charts etc. You do need Chrome/Firefox to use the system- several of our colleges have been internet explorer only users which has required instiutinal changes.

February 2018

priscilla from Victims of Violence

Company Size: 201-500 employees

Review Source


Ease-of-use

4.0

Functionality

3.0

February 2018

I am still getting use to the software. It is hard to go in and edit the form.

Overall, the software comes highly recommended and I will recommend it to other sister companies.

Pros

It gives reports of all services rendered to the population we service. It a convenient was to keep track of all of the files. We can go paperless.

Cons

Only the administrator is allowed to see everything beyond the page being worked on. More than one user should be allowed to see everything.

September 2018

John from Treadwell LLC

Verified Reviewer

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

September 2018

Just Switched to Apricot. Love It So Far

Worked on another product for a long long time (which is also very good and powerful). Moved over to Apricot recently, and have been very pleased. It's not quite as powerful as the other product, but it's more user-friendly, and also a lot less expensive.

Pros

Simple-to-understand form structure. They use a "Folder" concept to help you understand how the data is organized. Easy to link data from one folder to another. The form builder has a lot of simple but powerful features (like automated "Other" fields). The report engine is simple enough for most modestly tech savvy folk. And probably my favorite is the security controls...you can build security sets that inherit from other security sets. Saves a lot of time.

Cons

There's a lot of whitespace that seems unnecessary. Means you might have to scroll a while. Reporting/exporting data is good, but not quite as powerful as some other products.

December 2018

Misty from Ruth's Cottage

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

2.0

Value for money

1.0

Customer support

1.0

Functionality

4.0

December 2018

Not very user friendly

Pros

It gets all of the details we need, filed into a pretty easy to access format

Cons

I hate that I have to type in most of the info at least twice because it doesn't save from one page to the other

June 2018

Nick from Rebecca Bender Initiative

Company Size: 2-10 employees

Review Source


Ease-of-use

3.0

Value for money

5.0

Customer support

4.0

Functionality

5.0

June 2018

Great Tool to track clients and students

Best tool we've found in the 4 years of running our school

Pros

Very thorough product with a great deal amount of functions. We have an online school and need to capture a lot of data for the students that enroll. The type of school we have demands we have constant interaction with them. This is tool has allowed us to create customized forms to enroll and track to our needs. We can also have online enrollments automatically create records we have embed into our website. Their library of information is extremely helpful and valuable. Also you can purchase an import tool to allow you to import from your present data into Apricot.

Cons

It's very robust and requires learning but not as difficult as Salesforce which is why we chose this. However, be prepared to take time to learn and take advantage of live chats with customer support.

July 2018

Michele from Cardinal Ritter Senior Services

Company Size: 501-1,000 employees

Review Source


Ease-of-use

5.0

Functionality

3.0

July 2018

Apricot User Review

Pros

This software is highly functional and affordable for the value it has to offer. You can select different software package depending on your non-profit needs. Very user friendly

Cons

When first getting this software there is a lot of setting up and creating forms which does request a lot of alternation and time commitment.

September 2018

Gina from Feast, inc.

Company Size: 2-10 employees

Review Source


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

5.0