Finding software can be overwhelming. We've helped dozens of nonprofits choose the right grant management software so they can discover grant opportunities and store crucial documents.

Showing 1-20 of 71 products

Blackbaud Fundraising

Blackbaud Fundraising is a cloud-based donation management platform, which helps businesses automate processes related to payment actions and track donor activities using communication tools. Key features include event management,... Read more

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Recent recommendations: 58 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Salsa CRM

Salsa CRM is a cloud-based constituent relationship management platform that helps nonprofits track  supporter relationships, manage online and offline fundraising, and intelligently report on everything. Salsa CRM features include... Read more

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Recent recommendations: 41 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Bloomerang

Created in 2012, Bloomerang is a solution for small and growing nonprofits. It enables users to view an organization's donor records, track the best time to contact each donor and measure a donor's engagement level to make it easier... Read more

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Recent recommendations: 32 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Charityproud

Charityproud is a cloud-based nonprofit management solution suitable for small to midsize nonprofit organizations. Key features include constituent management, donation and pledge tracking, campaign and event management, email integration... Read more

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Recent recommendations: 22 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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GiveLife

Powered by Microsoft Dynamics 365, GiveLife is a comprehensive cloud-based customer relationship management solution designed for Non-Profit organizations to organize and manage fundraising, campaign, volunteer, and membership management... Read more

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Recent recommendations: 22 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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MemberClicks

MemberClicks offers a configurable, cloud-based software solution to small associations and member-based organizations. The system can stand alone as a membership website and social community or integrate with an existing website... Read more

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Recent recommendations: 12 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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EveryAction

EveryAction’s unified database gives you a 360-degree understanding of your donors and supporters with fundraising, membership, advocacy, and analytics tools. Simplify operations and eliminate data silos by combining fundraising,... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Financial Edge by Blackbaud

Financial Edge NXT is a cloud accounting solution from Blackbaud that provides transparency across teams, security, compliance, and reduces the need for manual processes. The system is a fund accounting solution that provides a general... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Eleo

Eleo is a cloud-based donor management solution designed to help nonprofits build donor databases, manage donor interactions, track fundings, plan events and more. The donor database and contact management features help users build... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Foundant for Grantmakers

Grant Lifecycle Manager is a cloud-based grant management software solution that caters to the needs of various industries such as corporate foundations, public charities, philanthropic advisors and more. Key features include online... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Blackbaud Church Management

Drive vitality and care for your church with an easy-to-use, customizable solution for churches of all sizes. Deliver a connected church through one holistic system that connects your staff, volunteers, and congregants. Use software... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Sage Intacct

Sage Intacct is a provider of cloud-based accounting software. Sage Intacct’s applications are suitable for small and midsize companies and can provide real-time financial and operational insights as well as the ability to automate... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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WizeHive

WizeHive is a cloud-based platform designed to collect, review and manage applications for grants, scholarships and other nonprofit programs. The system offers tailored workflows, reporting dashboards, automations and batch emailing. WizeHive... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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CommunityForce

CommunityForce, Inc. is a global technology company that offers a full range of service modules, including scholarship management and grants management, to manage every aspect of business operation for philanthropic organizations,... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Fluxx

Fluxx is a cloud-based grant management solution. It caters to small, midsize and large nonprofit agencies, government agencies and corporations. Primary features include grant and application management, budget and finance management,... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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SmartSimple

SmartSimple is a cloud-based platform trusted by foundations of all sizes, Fortune 500 companies, and governments to create greater efficiencies in their funding processes and enrich their impact story. Key features include end-to-end... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Virtuous

Virtuous is an integrated, cloud-based solution for small to large non-profit organizations. It assists with various aspects of a non-profit’s needs, from managing donors and fundraising, as well as marketing and outreach. It’s... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Sparkrock

Sparkrock provides an all-in-one enterprise software (ERP) that includes finance, workforce management, payroll, and employee scheduling built for Non-profit organizations, Health and Human Services, and Educational Institutions. Our... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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NonProfitPlus

NonProfit+ is a cloud-based accounting solution designed specifically for nonprofits of all sizes and offers modules and suites for fund and grant accounting, financial management, and procurement management. With its modular design,... Read more

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Platforms: MacWinLinux
Deployments: CloudOn premise
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Stratus365

Stratus365 is a cloud-based solution designed for mid-sized and enterprise-class non-profits. The integrated suite focuses on relationship management with features to support online and traditional fundraising, business intelligence,... Read more

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Platforms: MacWinLinux
Deployments: CloudOn premise
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Buyers guide


Last Updated: August 6, 2020

Go to Grants.gov, and you’ll find over 1,000 different federal grant programs that award more than $500 billion annually. Add to that the numerous foundational grants offered by corporations and other independent organizations, and you’re looking at a sizeable source of needed funding if your nonprofit wants to claim it.

If you can claim it, that is.

Even if your nonprofit manages to find the perfect grant opportunity, meets the grant’s rigorous requirements and turns in every needed form and figure before the deadline, there’s still no guarantee of success. According to nonprofit software vendor Blackbaud, only 37 percent of all grant applications were approved in 2016.

It’s an exhausting process to go through when you have limited resources, which is why, if you’re tired of handling the rigors of grant management manually, your nonprofit should consider investing in a dedicated grant management system.

If you’ve never researched grant management software before, that’s OK. The Buyer’s Guide below answers common questions and offers more information about this type of software to aid in your vendor vetting and give you more confidence in your final purchase decision.

Here’s what we’ll cover:

What Is a Grant Management System?
What Are Common Features of Grant Management Software?
What Benefits Do Grant Management Systems Offer?
How Much Does Grant Management Software Cost?
Next Steps

What Is a Grant Management System?

Grant management systems are software applications designed to assist nonprofits with each facet of the grant fundraising process, from grant discovery and application through regulatory compliance and financial tracking.

Grant management systems can be purchased on a stand-alone basis (e.g., WizeHive) or as part of a more comprehensive nonprofit fundraising software suite (e.g., Raiser’s Edge NXT).

 

Grant pipeline management in WizeHive

Grant pipeline management in WizeHive

 

Software can be deployed either on-premise (where the software lives on your own servers) or, as has become more popular, through the cloud (where the software lives on the vendor’s servers and is accessed by clients through a web browser).

What Are Common Features of Grant Management Software?

Grant management software systems can include any or all of the following functions to assist users:

Grant discovery Automatically searches grant sources and alerts users when applicable grant opportunities appear.
Proposal creation Maintain a library of common responses and attachments to use in grant applications.
Pipeline management Submit grant proposals and track their progress.
Document management Store all of your proposals and forms digitally in a central and searchable repository.
Compliance management Monitor nonprofit compliance with ongoing grant requirements.
Task/deadline reminders Assign grant-related tasks to individual users and receive notifications for upcoming deadlines.
Financial reporting Analyze your grant win percentage and how much funding your nonprofit receives from grants.

What Benefits Do Grant Management Systems Offer?

Many nonprofits rely on emails, spreadsheets, constituent relationship management (CRM) software or plain old pen and paper to manage all of their grant processes. Dedicated grant management systems offer a number of benefits over these nondedicated methods, including:

  • Finding more grant opportunities. You don’t have to spend any time manually searching the web for new grant opportunities; the software will find them for you.
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  • Spending less time on applications. If you don’t have a dedicated grant writer or the 80 to 200 hours needed to complete a grant application from scratch, grant management software can streamline the whole process by storing templates, documents and assets for users to reuse and adjust as needed.
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  • Missing fewer deadlines. It can be hard to stay on top of the many deadlines associated with grant applications manually. Software can alert you of upcoming submission dates.
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  • Improved team communication. Project management-like functionality allows users to assign tasks that are part of the grant management process to different individuals.
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  • Increasing the likelihood of success. Grant management software can identify which elements of your proposals are succeeding and which ones should be revised or thrown out.

How Much Does Grant Management Software Cost?

Figuring out how much a certain grant management system is going to cost is a tricky endeavor, as many software vendors don’t list all of their pricing information outright on their websites. The ownership cost can range anywhere from less than $1,000 a year up to $200,000 a year or more depending on the capabilities of the system and its intended audience.

Your payment schedule is also going to differ depending on whether the grant management system is sold with perpetual or subscription licensing.

A perpetual license involves paying one large fee upfront to use the software indefinitely. Subscription licensing, on the other hand, involves paying smaller recurring fees on a monthly or annual basis. Though the cost of each license type tends to equal out over time, it’s important to know what to expect, so you can budget accordingly.

You must also account for any additional charges for things such as implementation, training and support.

If you’re not sure how much money to set aside for a system like this, Nonprofit Technology Network’s annual survey reveals that the median technology budget for nonprofits in 2015 was:

  • $6,485 for small organizations (total budget is less than $1 million)
  • $40,050 for medium organizations (total budget is between $1 and $5 million)
  • $143,500 for large organizations (total budget is between $5 and $10 million)
  • $180,900 for very large organizations (total budget is more than $10 million)

Next Steps

If your nonprofit has decided to pull the trigger on a grant management system, here are some next steps you can take to aid your research and find the exact right platform for your needs:

  • Read our fundraising management software user report. In it, we survey current nonprofit software users to understand what functionality they use the most, what challenges they have using their system and how investing in dedicated software has impacted core fundraising activities and processes.
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  • Jump over to our product listings on this page. Read real user reviews and compare grant management functionality between vendors. You can even filter results by organization size, budget, operating system, deployment preference and more.
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  • Talk to one of our nonprofit software experts. Give us a call at (844) 852-3639, and we’ll actually do all of the work for you. Our nonprofit software experts will ask a few questions about your organization and send you a shortlist of highly-rated products to consider. The service is quick and completely free.