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Project Management Software


 
Workzone logo
 
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
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Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
 
Smartsheet logo
 
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
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Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
 
Mavenlink logo
 
Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
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Mavenlink offers software and services for project management, resource planning, collaboration and financial management. It was designed for professional services, and it is best suited for those who need to collaborate with teams. Mavenlink's... Read More
 
FunctionFox logo
 
FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.  FunctionFox’s capabilities are suited for the billing and... Read More
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FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.  FunctionFox’s capabilities are suited for the billing and... Read More
 
Celoxis logo
 
Celoxis offers a comprehensive online project management solution for midsize to large businesses to help them plan and manage complex and diverse project portfolios. The collective suite includes modules for resource management, budgeting,... Read More
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Celoxis offers a comprehensive online project management solution for midsize to large businesses to help them plan and manage complex and diverse project portfolios. The collective suite includes modules for resource management, budgeting,... Read More

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Wrike logo
 
Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
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Wrike offers a cloud-based, scalable project management and collaboration platform. Key features include social collaboration tools so users can organize their projects using a single dashboard. Users can assign tasks, track deadlines... Read More
 
Workfront logo
 
Workfront (formerly AtTask) is a cloud-based project management solution that helps teams  to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
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Workfront (formerly AtTask) is a cloud-based project management solution that helps teams  to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
 
RoboHead logo
 
Founded in 2004, RoboHead is a Web-based marketing project management and collaboration tool focused on serving marketing and creative users. It serves freelancers, small and midsize businesses and large enterprises. RoboHead has provided... Read More
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Founded in 2004, RoboHead is a Web-based marketing project management and collaboration tool focused on serving marketing and creative users. It serves freelancers, small and midsize businesses and large enterprises. RoboHead has provided... Read More
 
Freshservice logo
 
Freshservice is a cloud-based IT Help Desk and service management solution that enables organizations to simplify their IT operations. The solution offers features that include a ticketing system, self-service portal and knowledge-base.... Read More
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Freshservice is a cloud-based IT Help Desk and service management solution that enables organizations to simplify their IT operations. The solution offers features that include a ticketing system, self-service portal and knowledge-base.... Read More
 
inMotion logo
 
inMotion is a cloud-based work management system designed to automate workflows for creative and marketing teams in different industries. The solution provides creative brief management, project management, online proofing and reporting. Key... Read More
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inMotion is a cloud-based work management system designed to automate workflows for creative and marketing teams in different industries. The solution provides creative brief management, project management, online proofing and reporting. Key... Read More

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Clarizen logo
 
Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
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Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
 
Workgroups DaVinci logo
 
Workgroups DaVinci is a project management solution that offers the option of on-premise or cloud-based deployment. It’s suitable for the creative services and marketing teams of midsize and large companies. This system offers workflow... Read More
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Workgroups DaVinci is a project management solution that offers the option of on-premise or cloud-based deployment. It’s suitable for the creative services and marketing teams of midsize and large companies. This system offers workflow... Read More
 
JIRA logo
 
JIRA Software is an issue and project tracking tool designed for software development teams of all size, across all industries. Backed by over a decade of experience, the newly released JIRA Software combines JIRA’s historically... Read More
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JIRA Software is an issue and project tracking tool designed for software development teams of all size, across all industries. Backed by over a decade of experience, the newly released JIRA Software combines JIRA’s historically... Read More
 
Resource Guru logo
 
Resource Guru is a cloud-based resource scheduling application is suitable for organizations of all sizes. Resource Guru enables booking and rescheduling through the calendar feature and a drag-and-drop scheduling tool. The Availability... Read More
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Resource Guru is a cloud-based resource scheduling application is suitable for organizations of all sizes. Resource Guru enables booking and rescheduling through the calendar feature and a drag-and-drop scheduling tool. The Availability... Read More
 
ProWorkflow logo
 
Founded in 2002 and acquired by ProActive Software Ltd in 2003, ProWorkflow is a cloud-based project management and time tracking software that caters to companies of all sizes. ProWorkflow includes all the features of a traditional... Read More
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Founded in 2002 and acquired by ProActive Software Ltd in 2003, ProWorkflow is a cloud-based project management and time tracking software that caters to companies of all sizes. ProWorkflow includes all the features of a traditional... Read More

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Project Insight logo
 
Project Insight is a project and portfolio management solution for project driven organizations. It provides visibility into the workloads of resources, project budget, and status, with real-time reports. Project Insight is a collaborative... Read More
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Project Insight is a project and portfolio management solution for project driven organizations. It provides visibility into the workloads of resources, project budget, and status, with real-time reports. Project Insight is a collaborative... Read More
 
Easy Projects logo
 
Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
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Easy Projects is a cloud-based integrated project management solution for businesses of all sizes across the globe. The solution helps project managers plan projects and create a collaborative platform for engaging multiple users. Project... Read More
 
Saviom ERM logo
 
Saviom ERM (enterprise resource planning) is a project management solution suitable for companies of all sizes. Saviom ERM offers scheduling, capacity planning, reports and analytics, resource planning and third-party integrations. Saviom... Read More
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Saviom ERM (enterprise resource planning) is a project management solution suitable for companies of all sizes. Saviom ERM offers scheduling, capacity planning, reports and analytics, resource planning and third-party integrations. Saviom... Read More
 
FinancialForce logo
 
FinancialForce PSA is a cloud-based professional services automation (PSA) solution that offers business automation tool in the cloud using Force.com cloud platform. FinancialForce PSA is suitable for consultancies and embedded service... Read More
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FinancialForce PSA is a cloud-based professional services automation (PSA) solution that offers business automation tool in the cloud using Force.com cloud platform. FinancialForce PSA is suitable for consultancies and embedded service... Read More
 
Aha! logo
 
Aha! is a project management solution that allows users to document ideas for new projects, set goals and track project progress. It features task lists, collaboration tools, kanban boards, project roadmaps and more. Users can capture... Read More
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Aha! is a project management solution that allows users to document ideas for new projects, set goals and track project progress. It features task lists, collaboration tools, kanban boards, project roadmaps and more. Users can capture... Read More

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FrontRunners for Project Management, September 2017

Powered by Gartner Methodology

What Is the FrontRunners Quadrant?

A Graphic of the Top-Performing Project Management Products

FrontRunners quadrants highlight the top software products for North American small businesses. All products in the quadrant are top performers. Small businesses can use FrontRunners to make more informed decisions about what software is right for them.

To create this quadrant, we evaluated over 415 Project Management products. Those with the top scores for their capability and value made the quadrant.

Scores are based largely on reviews from real software users, along with other product performance details (e.g., what features they offer, how many customers they have).

Is One Quadrant Better Than the Others?

Nope, Products in Any Quadrant May Fit Your Needs

Every product in this quadrant offers a balance of capability (how much the products can do) and value (whether they’re worth their price/cost) that makes them stand out in the race for small business software success.

FrontRunners has four sub-quadrants:

  • Upper Right = Leaders: Leaders are all-around strong products. They offer a wide range of functionality to a wide range of customers. These products are considered highly valuable by customers.
  •  
  • Upper Left = Masters: Masters may focus more heavily on certain key features or market segments than Leaders do. If you need a more specialized set of functionality without bells and whistles, then a product in the Masters quadrant might be right for you.
  •  
  • Lower Right = Pacesetters: Pacesetters may offer a strong set of features, but are not rated as highly on value. For example, a Pacesetter might offer greater functionality, but cost more.
  •  
  • Lower Left = Contenders: Contenders may focus on a more specialized set of capabilities that are priced at a higher point. This makes them ideal for companies willing to pay more for specific features that meet their unique needs.

Depending on the specific needs of a software buyer, a product in any of these sub-quadrants could be a good fit.

Why? To even be considered for this FrontRunners, a product had to meet a minimum user rating score of 4.0 for capability and 4.0 for value. This means that all products that qualify as FrontRunners are top-performing products in their market. They appear in the quadrant in relation to how their peers performed.

For some buyers, a specific FrontRunners sub-quadrant might be best. For example, products in the Pacesetters and Leaders sub-quadrants may offer more functionality than products in the Contenders or Masters quadrants.

This means that, while all of the products on the quadrant meet our minimum market criteria (in this case, task management, collaboration and project planning/scheduling, as well as at least one of the following: reporting/project tracking, time tracking or file sharing/document management), products in the Pacesetters and Leaders sub-quadrants may offer additional functionality, such as resource management, portfolio management and budgeting, and thus may be a better fit for larger organizations with more complex needs.

Conversely, products in the Contenders and Masters sub-quadrants focus more exclusively on the core Project Management functionality.

You can download the full FrontRunners for Project Management report here. It contains individual scorecards for each product on the Frontrunners quadrant.

How Are FrontRunners Products Selected?

Products Are Scored Based on User Reviews and Other Data

You can find the full FrontRunners methodology here, but the gist is that products are scored in two areas, Capability and Value.

To be considered at all, products must have at least 20 reviews and meet minimum user rating scores. They also have to offer a core set of functionality—for example, task management, collaboration and project planning/scheduling, as well as at least one of the following: reporting/project tracking, time tracking or file sharing/document management.

From there, user reviews and other product performance details, such as the product's customer base and the features it offers, dictate the Capability and Value scores. Capability is plotted on the x-axis, and Value is plotted on the y-axis.

Got It. But What if I Have More Questions?

Check Out Our Additional Resources!

For more information about FrontRunners, check out the following:

Have questions about how to choose the right product for you? You’re in luck! Every day, our team of advisors provides (free) customized shortlists of products to hundreds of small businesses.

  • Simply take this short questionnaire to help us match you with products that meet your specific needs.
  •  
  • Or, talk to one of our experienced software advisors about your needs—it’s quick, free, and there’s no-obligation—by calling (844) 687-6771.

One Last Thing—How Do I Reference FrontRunners?

Just Follow Our External Usage Guidelines

Check out the FrontRunners External Usage Guidelines when referencing FrontRunners content. Except in digital media with character limitations, the following disclaimer MUST appear with any/all FrontRunners reference(s) and graphic use:

FrontRunners scores and graphics are derived from individual end-user reviews based on their own experiences, vendor-supplied information and publicly available product information; they do not represent the views of Gartner or its affiliates.

Runners Up

Providers listed as Runners Up were considered for inclusion in the quadrant, but were ultimately not included for one or more reasons: they did not have enough reviews; they did not meet the reviews score minimum; they did not meet the ultimate Value and Capability minimum scores; or they did not meet our functionality requirements for the market.

10,000ft Insights
10,000ft Plans
1time
4c
5PM
]project-open[
AceProject
Actionspace
actiTIME
Activity Management System BTL
ADIOS Business Suite
Agantty
Agilefant
Aha!
Airtable
Aiveo
allthings
Amium
Analytics Plus
Any.do
Apa
Apollo
Apptivo Project Management
ARES PRISM
Assign It To Me
Autodesk PLM 360
Avaza
Axosoft
Azendoo
Barvas
BeeCanvas
Beesy.me
BeeWits
Bijingo
Binfire
Bitrix24
BlueCamroo
Bontq
Boomr
BRIC
Brightpod
BrightWork
Brown Boot Soft
Bubble Innovator
Business Spreadsheets Project Management
CA Flowdock
CA PPM
Caboh
Calendar24
Calendarscope
cammsproject
Cascade Strategy
CaseCamp
Casual
Celoxis
Centric
Cerri Enterprise Apps
Checkvist
Chrometa
ClickTime
ClickUp
Clinked
Cloudinary
CobaltPM
Comindware Project Management
Conceptboard
ConceptDraw Project
ConceptShare
COR
Cores
craft
Cronforce
CubeAnywhere
Daptiv PPM
Deltek Project & Portfolio Management
DeskAway
DeskTime
DEXMA PLM +
DoInbound
Doit.im
Done
Dovico
DreamTeam
Drinkle
DropTask
Drutas
DynaDo
Dynalist
Eagle Space
Easy Projects
Easy Redmine
Easynote
EclipsePPM
Egnyte
Empire Suite Software
Enterprise Resource Management
EnterProj
EPM Live
eResource Scheduler
Everhour
eXo Platform
ExxpertApps
Eylean Board
FastTrack Schedule
Favro
FinancialForce PSA
Float
Flow
FogBugz
FOURSITE
FoxPlan
Freckle
Ftopia
Function Point
FunctionFox
Gantter
Ganttic
GanttPro
GanttProject
Geeekbot
GitLab
Glasscubes
Glip
GlobiFlow for Podio
Goalscape
Goalton
Goplan
Gridle
GroupCamp Project
Guru Technolabs Project Management System
Harvest
Hello Focus
Herogami
HippoHub
hiTask
Hive
HiveDesk
HiveFlux
Honey
Hubstaff
Huddle
Husky Marketing Planner
iBE.net
IDoneThis
Igloo
iMeet
inMotion
Innotas
inQubatr
Intervals
iPlan
IRIS Business Architect
ISETIA
Issuetrak
iTaskX
ITM Platform
JIRA Core
JIRA Software
JOBDONE
Jolt
Journyx
K-SOL Project Reader
Kanban Tool
Kanbanchi
Kanbanery
KanbanFlow
Kanbanize
Kanvse
Kanzen
Karbon
Keeptab
KeyedIn Projects
Keyura
kintone
KPI Fire
LeanKit
LivePlan
Loomio
ManagePro
MangoApps
Meisterplan
MeisterTask
Merlin
Micro Planner X-Pert
Microsoft Office 365
Microsoft Project
MILEMATE!
Milestones
Mingle
MOOVIA
My Hours
MYCO Suite
Mydoma Studio
MyLifeOrganized (MLO)
MyTask
NetSuite OpenAir
Nomadesk
Noodle
notasks.com
NQI Orchestra
NubiDo
Nutcache
Objectiveli
Odoo Project
Office Timeline
OmniFocus
OmniPlan
One2Team
OneSoft Connect
OneView PPM
ONLYOFFICE
Onware
OpenProject
OpusPro
OrangeScrum
Orbisoft Task Manager
Orgzit
PageProofer
Panacea Software
Paymo
PayPanther
pCloud Business
PHC FX
Planbox Work
Planio
Planisware
PlanNext
PlanPlus Online
Planship
PMS Project
Polydone
PowerSteering
PPM Executive Command Center
Primavera P6 Enterprise Project Portfolio Management
Priority Matrix
Producteev
ProductPlan
Program Leader
ProJacked
Projecis
Project DocControl
Project Drive
PROJECT in a box
Project Insight
Project Kaiser
Project KickStart
Project Nucleus
Project Planning Pro
ProjectBoss
ProjectManager.com
Projectmates
ProjectObjects
Projectplace
ProjectVision
ProjektTing
ProjeQtOr
PROMYS
ProofHub
ProProfs Project
ProTasker
Proto.io
ProWorkflow
Pyrus
qmsWrapper
QuickProject
QuickScrum
Quip
Quire
R-PAD
RationalPlan
RealtimeBoard
Redmine
Remember The Milk
Replicon PPM
RescueTime
Resource Guru
Resourcr 4-TIME
ResultMaps
RISKTURN
Roadmunk
RoboHead
rowAMPS
Rukovoditel
runsimply
Safran Project
Salesforce Project Mgmt Apps
Samepage
Sandglaz
SAP StreamWork
Schedullo
Scientrix
Sciforma
Scoro
SCRAIM
ScrumDo
Scrumwise
SensorSix
ShareFile
ShareVault
Skwish
Slope
Social Shared
SpiraTeam
Springpad
SprintGround
Sprintly
StakePoint
STARS
StickynotesPM
Streamtime
SuiteDash
Survey Project Management Solution
SwiftALM
SwiftKanban
SymplePM
Synergist
System Integrator SI 2016
TALAIA OpenPPM
Talygen
TaskBiller
TaskQue
TaskRay
Taskworld
Team Clerk
Team Task Tracker
Team.Do
teamfocus
TeamHeadquarters
Teamleader
TeamWave
Teamweek
Things
Thrive Team
TIEMCHART
Time Doctor
TimeCamp
TimeLog Project
Timereaction
Timesheets.com
Todo
todo.vu
Toodledo
TouchBase
TrackerRMS
Trackolade
TrackRay
TriggerApp
Triskell PPM
Triskell PPM-Factory
Twproject
Ubirimi
UMT360
UniPhi
UpWave
VersionOne
ViduPM
Viewpoint For Projects
VIP Task Manager
Virtual Program Management Office (vPMO)
VisionProject
Visual Planning
VivifyScrum
Volerro
W3B Project Management
Web Schedule
Weekdone
Wimi
WiseCollab
witagile
Workamajig
Workboard
WorkBook
Workep
WORKetc
WorkflowMax
Workhive
WorkOtter
WorkPuls
Workstack
WorkStraight
WorkView
WorkZone
Yammer
Yanomo
Yodiz
YouTrack
ZenHub
Zenkit
ZilicusPM
Zoho Projects
Zyncro

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: November 16, 2017


Project management software describes a range of solutions that allow individuals and teams to track the progress of complex projects from their conception to their completion and/or launch. Currently, there are hundreds of these programs on the market, ranging from basic free online programs all the way to highly complex products that allow the user to manage every aspect of the venture from lead generation all the way to final payment.

In order to help you navigate this complex market, we wrote this buyer’s guide in order to improve your understanding of the functions, features and buying decisions that need to be considered when you assess your options—and there are many. Here’s a brief overview of what we’ll cover:

What Is Project Management Software?
Common Features
What Type of Buyer Are You?
Market Trends to Understand
Recent Events You Should Know About

What Is Project Management Software?

These systems are designed to track the development of projects that take weeks, months or years to complete, providing managers and other team members a single access point for all the relevant information. The best software on the market will include (but is not limited to):

The primary goal is to increase company efficiency by making the entire project cycle visible to all team members. Team members are each given a unique login, allowing them to customize their view, report progress and monitor the progress of others.

Most employees find themselves to be more efficient in this environment; it allows people to identify problems before/as they arise, and it eliminates any question as to the current status of any outstanding tasks. It also provides a single access point for all company-related information, eliminating lost communication or documents.

Project status view in Workfront

Project status view in Workfront

Industries that commonly use project management and task tracking software include construction, large-scale manufacturing (e.g., aerospace), software, high tech, marketing, research and consulting/professional services. Help desk, quality control and customer relationship management are additional uses for certain types of project manager software.

Common Features

Project planning and task management Most systems allow the user to define the scope of the project, establish deadlines and create, track and close essential tasks and deliverables. More complex systems include stronger planning software capabilities, described below.
Multi-user interface Since the purpose is to allow multiple users to monitor their own and others’ progress, a system will have logins for each user with personalized functionality, different types of permission settings and ways to share and track relevant information between individuals.
Scheduling Most systems include basic calendar functionality to allow users to schedule their projects out. More advanced industry-specific solutions build on this, providing specialized intelligent support based on the known phases associated with a typical project.
Document management Another capability common to almost all solutions, this feature allows users to store documents in a central location, share them with the relevant parties, track changes and manage different versions of the documents.
Budgeting, time and expense tracking For many companies, particularly those tracking large one-off projects (e.g., construction, large manufacturing or professional services), each project must be individually budgeted, with time and/or expenses tracked.These companies will likely require a solution that incorporates such functionality. Doing so allows bids, budgets, expenses and revenue to be directly connected to the projects they're associated with.
Billing and invoicing The next level up from Budgeting and Expense Tracking, many products on the market also include full accounting functionality, allowing users the simplicity of using a single system for all functions related to the management and accounting of the project.
Resource allocation Resource allocation allows managers to account for and assign all resources a project will require. Resources can include both inventory and personnel.
Risk management Some of the more robust solutions provide the capability of identifying potential risks associated with projects or activities and raising flags to alert the relevant team members.
Customer management For companies that consider each sale a task to be established, tracked and closed, customer management can be a valuable addition to the standard capabilities.This moves into the realm of CRM software, in which leads can be tracked and connected to product deliverables. This capability can help track and improve sales cycles.

What Type of Buyer Are You?

Individuals. Since project management for an individual tends to be a far simpler endeavor, there are a number of low-cost solutions that provide very basic scheduling, task management and file-sharing capabilities.

Small businesses. Companies with more than a couple of employees will want a system that allows for collaboration, but usually don’t want the added expense of advanced budgeting, invoicing, resource allocation or other intelligent features.

Development-oriented companies. This includes any business for which a single project, once complete, results in multiple sales (e.g., software) as distinct from single-project-single-sale businesses (e.g., construction). These companies will want very strong collaborative capabilities—including very robust document sharing, version control and bug reports—possibly with resource allocation as well. These companies typically will not want invoicing, customer management or other advanced features.

Large/specialty buyers. Construction is the best example of an industry that uses highly specialized project management systems, incorporating budgeting, inventory management and many other features to manage the life cycle of an entire project, from lead generation all the way through to final payment. Similar needs extend to other industries (e.g., custom IT solutions and large scale manufacturing), each of which will have highly specialized solutions specific to that industry. Companies that manage concurrent, complex projects may want to explore project portfolio management (PPM) suites.

Market Trends to Understand

Cloud-based solutions. With the growth of the Internet, more and more Web-based software companies are cropping up offering low-cost solutions based entirely in the cloud. These typically offer subscription-based pricing, rather than forcing companies to purchase, install and maintain their own solutions. This makes it available to businesses that otherwise might not have afforded it, including to self-employed individuals who need something more powerful than the basic tools they started with. For a more in-depth review of cloud-based systems, review our buyer's guide for online project management software.

Mobile applications. Many project managers need access to their software in the field as well as the office. As a result, many companies have developed mobile apps to accommodate this growing trend. Make sure to take your mobile needs and the availability of a mobile app into consideration when evaluating different systems.

For information on products particularly suited to Mac devices, check out our Mac project management software guide.

Recent Events You Should Know About

PPM market estimated to reach nearly $5 billion by 2020. Research from MarketsandMarkets estimates that the project and portfolio management (PPM) market will reach $4.63 billion by 2020. Key areas of growth stem from the the rising bring your own device (BYOD) trend, an increasing demand for mobile and cloud technology and the rising complexities within projects that call for greater resource optimization.

Atlassian acquires Trello. In January 2017, Atlassian acquired Trello, a visual project management solution that uses a board or a card-wall to organize tasks. Atlassian offers similar visual management tools within its suite of JIRA products: JIRA Software, Core and Help Desk. However, while JIRA includes a comprehensive list of features and capabilities designed to serve an array of user needs, Trello rose in popularity due to it’s simplicity. It will be interesting to see how this acquisition impacts both products over time.

Microsoft releases visual PM tool: MS Planner. In June 2016, Microsoft officially launched Planner, a visual project management (PM) tool now part of the Office 365 suite. The work management solution is designed to allow teams to better organize tasks, track progress and collaborate on a shared board. Users organize tasks in columns or “buckets” based on status or who tasks are assigned to. Whereas MS Project is designed for advanced project and portfolio management needs, MS Planner will serve small teams who need a simple collaboration and task management tool.

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