About ActiveCollab

ActiveCollab is a project management solution for creative professionals. It offers cloud-based subscription plans or a self-hosting license.

Projects are split into tasks and subtasks. Tasks can be filtered by due date, assigned users or custom labels. Dependencies between the tasks can be set, so there’s always an exact order of tasks. Automatic rescheduling allows for the child tasks to automatically follow the change made to the parent task. Tasks can be viewed as a timeline (with shown dependencies), a kanban board, a calendar or a list.

Users can track time and budget spent on each task, set hourly rates, send invoices directly from a project and export reports. Automatic reminders for clients can be set when payments are overdue.

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Supported Operating System(s):

Windows 7, Mac OS, Web browser (OS agnostic), Windows 8, Windows 10

362 Reviews of ActiveCollab

Average User Ratings

Overall

4.49 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.0

Ratings Snapshot

5 stars

(216)

216

4 stars

(120)

120

3 stars

(18)

18

2 stars

(7)

7

1 stars

(2)

2

Likelihood to Recommend

Not likely

Very likely

Showing 1 - 5 of 362 results

March 2020

Aleksandar from Handwritten Solutions

Verified Reviewer

Company Size: 2-10 employees

Industry: Computer Software

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

March 2020

Perfect Project management tool.

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types. If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more. While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then. I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Reasons for Switching to ActiveCollab

Mantis is a relatively simple tool to use compared to ActiveCollab. Only the basic features were available and it is not even close as easy to create a ticket. I remember back then (like 4-8 years ago) the UI was not really user-friendly. The user experience was more of a user hassle than it was user experience. Or that is my feeling. There was no dashboard, so it was not easy to stay on top of the things. They do have a color system for fast overview of the states of the tickets, but that is not always what is needed. Very basic, very limited. It can't even be compared with ActiveCollab in any way.

August 2019

Jolie from Giant Bicycle

Verified Reviewer

Company Size: 51-200 employees

Industry: Consumer Goods

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

3.0

Functionality

4.0

August 2019

Active Collab makes working together simple

My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.

Pros

Great tool for managing complex projects with multiple stakeholders Pretty robust feature set Simple to access and easy to invite collaborators in & out of my company

Cons

Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something

Reasons for Choosing ActiveCollab

Pricing and features

Reasons for Switching to ActiveCollab

Better features competitive pricing All around, Active Collab is a more flexible tool that is easier to use

November 2020

Linda from TRU

Company Size: 1,001-5,000 employees

Industry: Higher Education

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

4.0

Functionality

4.0

November 2020

Flexible, easy to use system

We have been using AC for five years to manage projects in an in-house marketing and communications team. Overall, we've been able to adapt the system to our needs. AC makes it easy to stay out of email for day-to-day tasks like assigning work, reviewing work, checking on project status, etc.

Pros

Being able to: - upload images and files into task discussion threads to facilitate easy review of work - easily add and archive users - run reports at the task, project, client, and user levels

Cons

- No integration with Microsoft Teams. - Limited ability to manage user groups or fine-tune user permissions. Most needed feature: - The ability to mark notifications "unread" or "priority".

Reasons for Switching to ActiveCollab

Being able to share files within the system is a crucial feature for us.

September 2020

Rachel from COLAB

Company Size: 11-50 employees

Industry: Marketing and Advertising

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

3.0

Functionality

2.0

September 2020

Convoluted structure is a hindrance to workflow

We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.

Pros

While I will say I don't like much about this software, the budget and description location/transparency works well for the task workflow. It is fairly easy to include all necessary information in an individual task, but detail tracking and dependencies are where this ease of use falls off.

Cons

The relationship between tasks and subtasks is a pain point and lacks clarity/definition. Sometimes there would be dropoff when trying to upload attachments, and they would not actually post to the task. ActiveCollab doesn't have a great reporting structure (compared to Jira) for our specific needs, and that ended up being a hindrance to workflow. For as complicated as the reporting section looked, I felt it was lacking. While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool. Time logging was difficult compared to the software we moved to later.

November 2020

Anonymous

Verified Reviewer

Company Size: 1,001-5,000 employees

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

November 2020

Self hosted or hosted, an excellent team tool

We have a global team that work on projects together, ActiveCollab keeps us progressing them. We also use it for collaboration, requests and idea sharing.

Pros

We tried many alternatives, but the simplicity and the ability to self host won us over. Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons

I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

Reasons for Choosing ActiveCollab

Primarily the ability to self host, and have a large team accessing without paying by user per month.