Delivers substantial efficiencies in the Bid & Sales process.

Pros

Fantastic product and supplier; Huddle has really delivered process and cost efficiencies throughout our organization. We are a global business and have used Huddle for nearly 3 years now. Whilst initially used in Group Sales & Bids team to optimize bid production it has grown organically throughout our company with multiple back & front office functions using it. On average, Huddle has delivered a 35% operational efficiency saving when managing bids, and has grown from 50 licenses in year 1 to nearly 250 today.

We initially utilized Huddle to drive process efficiencies in our Group Sales & Bid team. It's easy to deploy and its familiar interface ensures user buy-in is quick and seamless. Users require very little training and the system is adaptable. Given the system's flexibility we used it for a range of purposes including Content libraries, Huddles categorisation & search function is great for storing and accessing vast amounts of bid content, submissions or sales collateral. Graphic libraries all frequently used pictures, vector files and PowerPoint's can easily be previewed, accessed or shared. Process management bids can be managed via Huddle, ensuring you have a single version of your response with appropriate sign-off and approvals.

Also, as a number of our customers also utilized Huddle, we found over time that the platform extended throughout our entire sales process from initial bid, then to implementation teams.

Functional, Easy, and Supported

We have used Huddle for over five years throughout our organisation to assist with the build and control of bidding documentation. Over this time, the product has become a resource to be relied on. The level of functionality, ease of use, and product support mitigate the common risks associated with the implementation of third-party products with internal systems. The Huddle team have engaged with us to understand our functionality requirements and adjust their development roadmap accordingly. The number of releases Huddle have implemented continues to grow year on year, with each iteration materialising further efficiencies for our end users. This development is supported through the facilitation of internal training with the Huddle experts to ensure we understand and capitalise on the latest improvement. The onboarding of users to Huddle is extremely easy. Through the intuitive layout of the tool, users often require little more than an invitation to get them working productively within our workspaces. One of the key frustrations we have faced with other tools is a lack of speed and accuracy of the search tool. Huddle have developed the search functionality to the point where at the very least a new user can search for keywords to find their way quickly in an unfamiliar workspace. Once a document has been identified, the location and actions available are easily recognisable. Through the years Huddle have provided 24/7 support with reactive and helpful customer service agents alongside at least one dedicated Account Manager. However the requirement for aftersales support has reduced to the point where our main focus with Huddle is to assist with product development to ensure we get the most from the tool.

Huddle is the easiest, most functional collaboration tool I have ever used!

Pros

The Huddle user interface is really intuitive, making it easy to on-board new users without a lot of training. The file collaboration works perfectly, and I love the task functionality that does the "reminding" for you! It has just the right number and type of features without having a bunch of "extra" stuff that you never use cluttering it up. It is extremely well integrated with MS Office. It's easy to bring people into your work space, whether they are part of your organization or not, and whether they have ever been in Huddle before or not. The organization's customer service is top notch - replies to inquiries are often received within hours, and suggestions for functionality improvements are welcomed.

Cons

I wish it had a better calendar functionality to help track the team's schedule.

Smooth, easy and fast, but not enough for highly-regulated industries

I would definitely recommend this software to companies that do not need to comply with regulatory bodies, but would advise companies that require regulatory compliance to look for something else.

Pros

Most functionality is so easy and intuitive that it requires almost no training for someone who's reasonably comfortable with technology. Documents open within the browser, so looking through documents for specific information is quick and easy, and of course the search function enhances this even further. Includes built-in approvals and version control with obsolete document retention. Cloud compatibility and an app make it easy to use on-the-go.

Cons

Doesn't offer much more than basic document retention. Lacks certain features that would greatly benefit companies in highly-regulated sectors, such as two-factor authentication, document watermarks for obsolete versions and a feature for separating drafts and approved versions. Approvals, if not always completed promptly, can be problematic when revisions are made before the all approvals have been made.

Great tool for collaboration and project planning.

I am fairly happy with it so far. Once we got it up and running the improvements we saw in our teamwork was clear. I would definitely recommend looking into it if you are on the market for something like this.

Pros

I really love the version control feature in this. It makes it really easy to both keep track of changes and move between different states. Its also got good tracking capabilities. I also liked how simple it is to share files/folders between different teams. That lets multiple people from different teams collaborate much better than normally. It really simplified a lot of our communication and got rid of endless back and forth emails. And the fact that it works without downloading or installing anything means we could involve people offsite to be a part of the project.

Cons

There is definitely a learning curve. It wont take you or your teams long to get used to this but it will require a few days. It is still easy to use once you get the hang of it though. Lastly, it also can be a little sluggish and slow to respond at times. Not very frequently but the lag is there.

Effective, Simple to use, feature rich

Would highly recommend, more so for large businesses, may be a bit over the top for smaller companies, but if you have more than 50 people using it then it will save you so much time and effort. Cost wise it's better for medium and large businesses, once you have a few more employees. But if your used to the ease of consumer tools then this is for you as it combines the consumer application but makes it suitable for business in terms of features & security. 5 stars :-)

Pros

Workspaces - are great, they allow us to separate internal teams, clients & partners into separate areas where we can work on documents.

Whiteboards - really good for sharing ideas, improving them, leaving key info which people can easily update and annotate.

Intuitive UI - It looks so great and is so simple to use, I always associated this type of business software with ugly complicated workflow but this is designed like a consumer app.

Support - The support team are fantastic, they took the time to train my team on the product, which wasn't hard to be honest as it's very simple, but it did help as sometimes when you first get started on a product you don't know where to look, it was also good as they gave lots of ideas on how to use it that I never thought of!

Cons

I think it's more aimed to larger businesses of maybe 50 people or more, it seems a bit much for a 10 person team.

The search function isn't always that accurate and leaves a bit to be desired, but support did say this is being worked on, they seem to have a new update every week, it's hard to keep up!

Huddle enables us to be more time efficient and coordinated. They're responsive and pro-active

Time efficiency, collaboration, security and conversations grouped by document

Pros

- Commentary/conversations per document
- Compare and contrast versions of word
- Offline working
- Desktop tool integrating with Office - enabling you to save directly into Huddle
- Approvals & calendar integration

Cons

- Creating teams - its not clear what is the best way to create teams - there are occassions where individuals will need access only certain folders within a file. One way to get around this is to create each individual as a team - is there a better way?
- Tasks - the UX design does not make it obviously clear what are the key steps are
- Integration with older operating systems and versions of Office
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Intuitive and quick to set up. Requires very little user base training.

True collaboration with clients (internal and external) and suppliers alike.

Pros

Excellent product in the collaboration software space, does everything quickly and effortlessly. Model allows for it to spread quickly through allowing users to invite others to join / create new workspaces

Cons

It is not linked to company corporate directories, meaning the access governance is left with the Workspace Managers - this is often not managed by them and results in poor access controls at a workspace level due to company leavers still having access.

Secure site for file sharing

Pros

We use this software to share files with our auditors. It has been very convenient to upload items in different folders that can be accessed from anywhere. I like that we can upload big files very fast.

Cons

The only con I can think of is that when you export files from Huddle to your computer, it saves them as a zip file and for some reason, when you open the folder, you can just copy and paste the subfolders to your drives, you need to do it twice (copy the zip file again and then open it to save the subfolders as regular files and not zip format)

We use huddle as a collaborative platform across our Consultancy EMEIA business

The benefits to us are the ability to collaborate across geographies, and particularly the ability to set up simple environments quickly.

Pros

Intuitive interface, easy to use, easy to set up and configure, enjoyed by the end users...the popular choice...

Cons

Linited in the use of metadata and embedded attributes. The product is what we require for collaboration around a document. but starts to creak when applied to Engineering project teams.

Easy to use and increases collaboration

Significantly enhanced ease of collaboration across member firms and clients alike.

Pros

The products ease of use makes it easy to roll-out and quickly reach a high level of adoption.

The high level of security and related certification is also essential for our business.

Cons

No ability to access US and non-US server based files using the same desktop tool. It would be excellent if both could be accessed simultaneously.