Finding software can be overwhelming. We've helped thousands of project teams choose the right tracking software so they can monitor estimated vs. actual progress and track performance.

Showing 1-20 of 420 products

NetSuite OpenAir

NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read more

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Recent recommendations: 52 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Clarizen

Using Clarizen’s leading collaborative work management solution for the enterprise, businesses can solve challenges far beyond traditional work, project or resource management. With Clarizen’s enterprise-grade solution, teams are... Read more

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Recent recommendations: 33 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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NetSuite Professional Services Automation

NetSuite Professional Services Automation is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounting and... Read more

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Recent recommendations: 29 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Workzone

Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read more

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Recent recommendations: 25 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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MPOWR Envision

Designed to eliminate rigid departmentalization and streamline strategic execution, MPOWR Envision helps organizations build an execution strategy using open communication and organizational alignment. As a cloud-based execution tool,... Read more

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Recent recommendations: 23 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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BQE Core - Integrated Project Management and Accounting

BQE Core is a cloud-based solution that offers integrated business accounting, project management, and business intelligence. It can support the operations of a variety of industries, including legal services, architecture firms, engineering,... Read more

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Recent recommendations: 21 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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KeyedIn

KeyedIn is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management application. The solution... Read more

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Recent recommendations: 19 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management tools,... Read more

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Recent recommendations: 11 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Sciforma

Sciforma is a cloud-based project and portfolio management solution for enterprises that allows to strategically track and analyze project data and make relevant decisions. It can be sold as a stand-alone portfolio management, project... Read more

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Recent recommendations: 10 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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BigTime

BigTime is an online time and billing solution designed to serve professional service firms like accounting, engineering, government contracting, legal and IT services. The integrated solution offers features like time and expense... Read more

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Recent recommendations: 9 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Cora PPM

Cora Systems provide enterprise project and portfolio management solutions to global organizations and government agencies, such as Honeywell, Elanco, PwC, City of London and the UK’s National Health Service. Their solution, Cora... Read more

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Recent recommendations: 9 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Workamajig

Workamajig is a cloud-based HTML5 project management solution designed for creative ad agencies and in-house advertising teams of all sizes. Key features include opportunity tracking, project management, time tracking, resource management... Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Aysling

Aysling is a cloud-based enterprise resource solution that can run an entire business, from leads to sales, through delivery to payments. Aysling is easy to deploy, configure, use, and manage while offering top-level support and... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view for... Read more

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Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Mavenlink

Mavenlink offers services and solutions for project management, resource planning, collaboration, and project accounting. Mavenlink combines the robust functionality of a Professional Services Automation solution with intuitive user-friendly... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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PMware

PMware offers a "ready-to-use” enterprise-class project, portfolio, resource and collaborative work management platform. The software combines robust planning, resource management and in-context collaboration on a single platform... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Deltek Vision

Deltek Vision is a cloud-based project-based solution for professional services firms that is available for cloud or on-premise deployment. It combines project accounting, resource management, project management, time/expense management... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Scoro

Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key performance... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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WorkOtter

WorkOtter is a SaaS project, resource, and portfolio management solution built for teams of 50-200 who demand a simple, sensible, and supportable PPM alternative. Touting over 50 gorgeous, configurable, and full animated dashboards,... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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FunctionFox

FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment, and reporting.  FunctionFox’s capabilities are suited for the billing and... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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2021 Project Tracking Software Pricing Guide

Learn about the key aspects of accurate software pricing before you make your purchase decision.

Includes:

  • Pricing models & ranges

  • Unexpected costs

  • Pricing of popular systems

Buyers guide


Last Updated: February 20, 2021

Once a project is underway, it’s essential for managers to monitor work and keep teams on track to meet deadlines. What’s more, managers must keep internal and external stakeholders up to date on the progress made against initial baselines set for the project’s scope, budget and timeline.

That’s where project tracking software comes in. Managers use project tracking tools to maintain a bird’s-eye view of project progress, track key performance metrics and report back to stakeholders.

We’ve created this Buyer’s Guide to help you understand project tracking systems and how they fit into the larger project management software market. In it, we’ll cover:

What Is Project Tracking Software?
Common Functionality of Project Tracking Software
Key Purchase Considerations

What Is Project Tracking Software?

Project tracking tools allow managers to compare actual project metrics—such as costs, schedules and personnel—to estimates established during the planning phase. Managers then use this data to report back to stakeholders on the overall health of the project.

Tracking systems are designed to improve efficiency by automating the data-capture process. This saves time managers would otherwise spend tracking down status updates and collating that information into progress reports.

These tools are more high-level than dedicated time- or task-tracking applications, which only track one of two things: the hours accrued by employees, or the progression of tasks. Project tracking systems, on the other hand, help managers monitor overall progress—from total work completed to hours logged to budget expenditures.

The “project tracking software” category encompasses a variety of tools: from basic dashboards to advanced reporting and analytics (see next section).

Basic project tracking capabilities include:

  • Data capture
  • Dashboards/project status overview
  • Deadline, timeline and milestone tracking

Dashboard view in Asana

More advanced tracking systems will offer all of the above, in addition to such capabilities as:

  • Report generation
  • Summary of resource utilization (billable versus non-billable hours)
  • Comparisons of actual versus estimated ROI/profit margins

Dashboard screen in Clarizen

Common Functionality of Project Tracking Software

Project tracking software typically includes some or all of the following capabilities:

Dashboards Provide an overview of current projects and their status, often highlighting impending milestones and tasks nearing their due date. Some dashboards also include an activity stream or notification center.
Gantt charts Also integral to project planning, Gantt charts provide visualizations of the project schedule and show task progress/completion rates. Tasks are displayed as horizontal bars across a calendar or timeline, and are shaded to represent the percentage complete.
Reporting Gives a snapshot of the current status of key metrics, such as ROI/profit margins, resource and budget utilization and overall project health (including identified risks and corresponding risk management plans).
Analytics Some systems include analytics and business intelligence capabilities, often coupled with reporting tools, that help users identify trends across teams and projects. These insights help businesses make more informed decisions in the future.

Key Purchase Considerations

Here are a few considerations buyers should keep in mind when selecting a project tracking system:

System complexity and pricing. There are many systems with project tracking capabilities, but the pricing and depth of functionality varies considerably. For example, it’s common for vendors to include dashboard functionality in their starter packages, but offer reporting only in their mid- or top-tier packages.

Reporting features may often come at a higher price—but we know from a 2015 analysis of project management software buyers who contact Software Advice that this is actually their preferred tracking method, over dashboards and Gantt charts.

Top-Requested Project Tracking Functionality

Source: 2015 Project Management Software SMB Buyer Report

Given this, buyers should carefully evaluate their needs and choose a system with functionality that supports their workflows. Many vendors offer free trials or product demos, which allow businesses to test out a product before purchase to ensure it aligns with their processes.

Cloud-based systems. Cloud-based project management solutions are becoming increasingly popular. They offer users a number of benefits, including:

  • Remote access (often including native mobile apps for iOS and Android)
  • Lower upfront costs (since updates and system maintenance are handled by the vendor)
  • Manageable recurring costs (since monthly or annual subscription pricing is standard, which includes updates and maintenance costs)

Additionally, cloud solutions are typically offered in several different functional tiers. This allows businesses to purchase a system with only the capabilities necessary at the time, then scale the system as their needs change.

For project tracking, this is especially useful: Managers can start out with basic dashboard tracking, then increase their investment over time to a tier that offers Gantt charts and/or reporting and analytics.