Showing 1-20 of 296 products
monday.com is a cloud-based project management solution that caters to small to midsize businesses across various industry verticals. The solution helps them manage different projects and facilitate knowledge-sharing among team members. monday.com... Read more
Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read more
Recent recommendations: 9 recommendations
Jira Software is a software development tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project roadmaps to... Read more
Zoho Projects is a cloud-based project management solution designed for small and midsize companies. It offers project scheduling and budgeting, which allows project managers to define project tasks, assign them to their teams, estimate... Read more
Wrike is a cloud-based project management platform for teams of 20+ and is suitable for both enterprise and SMB. It comes with Gantt charts, calendars, workload view for resource management, custom dashboards and real-time updates.... Read more
Recent recommendations: 4 recommendations
Intervals combines task management, time tracking and reporting into a single project management platform. It is used primarily by Web design agencies, Web development agencies, other creative agencies, PR firms and IT shops. Applications... Read more
Jolt is a human resource (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use and... Read more
TAMPLO is an integrated cloud-based task and schedule management solution for midsize and large businesses. Features include agenda management, action-item tracking, board and internal meetings management, post-meeting tools and more. TAMPLO... Read more
Flock is a cloud-based tool that facilitates team communication. It is suitable for businesses of all sizes across a variety of industries and offers video and audio calling, screen sharing, text chat, integration with other business... Read more
Zoho Sprints is a cloud-based product roadmap solution for businesses of all sizes. The solution is designed to be used by agile teams and offers features such as user dashboards, reporting, scrum boards, timers and timesheets. Zoho... Read more
Workfront (formerly AtTask) is a cloud-based project management solution that helps teams to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read more
Recent recommendations: 23 recommendations
Smartsheet is a work execution platform with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. The collaborative platform offers a range of project management tools, such as document... Read more
Recent recommendations: 32 recommendations
Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read more
Recent recommendations: 39 recommendations
SpiraPlan is a project management and bug tracking solution designed for small to midsize businesses and enterprises across all industries. Features include Scrum/ Kanban planning boards with drag-and-drop and drill-down capabilities,... Read more
MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. Key features include file management, time tracking and reporting. MeisterTask offers a dashboard that helps users view current... Read more
ActiveCollab is a project management solution for creative professionals. It offers cloud-based subscription plans or a self-hosting license. Projects are split into tasks and subtasks. Tasks can be filtered by due date, assigned... Read more
todo.vu is cloud-based project management solution offering integrated customer relationship management, project management, time tracking and billing tools. The platform is suitable for contractors, freelancers and small teams. todo.vu... Read more
HarmonyPSA is a hybrid professional services automation (PSA) solution that helps cloud-based managed service providers and software companies of all sizes to manage their business operations. The solution can be deployed either on-premise... Read more
Samepage is a cloud-based collaboration software solution that helps teams eliminate project bottlenecks and communicate seamlessly with team members. Samepage provides a suite of project management tools, communication features and... Read more
NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read more
Recent recommendations: 82 recommendations
Task management software is a type of project management software that allows users to manage, share and track project tasks. This guide will help prospective buyers in the market for a new task management solution understand this type of software and make a more informed purchase decision.
Here’s what we’ll cover:
Task management software tends to have fewer features than standard project management platforms. That’s because it is intended to be used by entire teams, not just by managers or “power users.” The focus of task management tools is strictly execution-oriented, centered on organizing and managing tasks. Thus, these solutions tend to be limited when it comes to budgeting or cost-estimating capabilities.
Task management solutions are used by individuals or a groups to collaborate with each other and accomplish shared goals. Various aspects of a task, such as the status, timelines, priority, update notifications and resource allocation, are handled by the software. It automates tasks and enables team members to plan and schedule multiple tasks according to the set deadlines.
To-do list in Asana
While most task management systems can generally be used in a variety of different workplaces, some systems are better suited to particular industries. For example, a software firm will likely want task management software that is optimized for an agile development methodology, such as Trello, while a construction firm will likely need an industry-specific system that offers greater project management functionality.
Also, the size of your organization and team plays an important role when selecting the right task management solution. Here are the few features you should consider depending on your buyer type:
Freelancer: These individuals use a task management solution to boost their productivity and ensure that deadlines are not missed. Key features, such as notifications, to-do-lists and mobile support, are essential for them. They generally don’t require more sophisticated features, such as document version management, collaboration and file rights management.
SMBs: These organizations need a task management solution to manage a project and make sure that everyone is assigned responsibilities. Collaboration is their key requirement. Since multiple people often work on a single project, they need a collaborative workspace where team members can communicate and share files with each other in real time.
Here are some tools you can find in most task management applications:
To-do lists. Every task management application will offer to-do lists in some form. These display the tasks that need to be completed by an individual or by a team and are typically organized by project.
Audit trails. Many task management tools feature audit trails, which allow users to see a task’s entire history and any modifications that have been made to it.
Mobile support. Most task management systems offer mobile support for smart devices—typically in the form of an app that syncs a user’s information and tasks to their device.
Integrations. Some task management applications can integrate with email clients, such as Gmail or Microsoft Outlook, or cloud storage services, such as Dropbox or Google Drive.
Document control. Some task management solutions allow users to share documents directly through the application.
File sync and sharing. Some task management solutions offer version management and control features that provides access to the latest versions of documents. Also, past versions of documents are stored for future reference or to handle accidental data modification.
Task planning and scheduling. Task management solutions enable people to create team projects and assign them the responsibility for task completion within the stipulated timeline.
Notifications. Automatic notifications are sent to individuals or a team as soon as something happens. They can be about task completion, deletion or new feature of the tool. Also, these notifications can be customized with various options and triggers.
Producteev’s dashboard (showing to-do list and task)
Improved employee productivity: Task management software clearly assign duties and responsibilities of a task to all the team members along with a deadline. This enables employees to focus on their tasks and ensure that they’re completed on time. It also helps with task and time tracking, which allows team managers to know the exact task status at any given point.
Satisfied customers: Users can allow customers to access their task management solution to enable clear communication between them. Also, you can control the access to some features and offer customers as much visibility about the project as is mandated. This feature also ensures that customers and project managers are at the same level of awareness and lets them resolve issues in real time.
Simplified project management: The tool enables task managers to create subtasks within tasks by simply adding a checklist feature. This feature helps them easily manage their task and strike off each subtask upon completion. Also, filters allow them to view the status of multiple tasks based on the people, status, project, due date and priority.
Scalability: Most task management tools are priced under a monthly subscription based on the number of users who will need to access the system. If you expect your team to grow significantly in the near term, you should consider how much more the software could cost.
Open-source solution: There are also many free or open-source task management applications. While these can be a good solution for smaller teams, it is important to keep in mind that such software often offers no guarantee of support or regular updates. There can also be security concerns with free or open-source task management applications—something to consider if your team is sharing sensitive files.
Flexibility: With organizations operating across multiple geographies, it becomes necessary that people can access the solution anytime and from anywhere. The solution should also offer standard user functions across all devices including tablets, smartphones, desktops and laptops. They should be able to receive SMS and email notifications about pending tasks or about approaching deadline.