Abacus Software
Abacus is the cloud-based accounting solution that helps to manage employee expenses and reimbursements. It is suitable for small and midsize companies for tracking expenses and reimbursing employees. Abacus records all the information related to the expense, such as category, tag, vendor, etc.
Its features include automated expense reporting, dashboard, policy controls and corporate or personal card linking. Payments are processed once users have connected their bank account to the system. Once the expense is approved, the solution facilitates reimbursement back to the employee
Administrators can also create spend reports by filtering expenses on different parameters such as employee, vendor, category, location, and project. The solution syncs with accounting solutions like Quickbooks or Xero. Abacus is priced on a per user per month basis. Support is available via email.
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Corporate card dashboard -
Create new expenses -
Custom expense fields -
Mobile access -
Manage trip expenses -
Reporting
Supported Operating System(s):
Web browser (OS agnostic)
39 Reviews of Abacus
Bryant from Sharpline Converting Inc.
Specialty: Other Services
Employees number: 51-200 employees
May 2018
May 2018
Abacus as a simple and worthwhile expense tool.
Pros
Abacus has so many feature, it is practically limitless. We were able to use it to shorten our expense process drastically. Not to mention the fact that the Abacus team is extremely helpful. Their introduction emails answer your questions before you even have a chance to ask them! For us, Abacus was the perfect choice as it offered us both a simple and practical expense platform to start with as well as a technology we will be able to use moving forward and integrate with our accounting software as our sales representatives become more aware of the product. (Which isn't too tough! Its incredibly simple to use!) Pricing is at a great point as well. However, if a user does not submit an expense they will not pay for that month! I would not trust those who offer "free expense software." Those at Abacus are professionals, hands down, no doubt.
Cons
I really have few cons for the software. I think it would be nice to see more instructional videos that we could share with our sales team so that we did not have to explain the software to them. That being said, the software is intuitive and we had few problems helping everyone get up to speed. All in all, there is little to complain about considering how much bang you get for your buck.
Deepti from IBM INDIA PVT LTD
Specialty: IT Services
Employees number: 10,000+ employees
April 2018
April 2018
Easy to get every information in short and simple way
Pros
UI is good
Linked to vast database of clients
Advancement is applied
Summarized info can be utilized in better way
Cons
Selection of data fields could be more as as per the categories.
Here requires more enhanced details of land survey.
Jodus from Imbric-8
Specialty: Other Services
Employees number: 2-10 employees
February 2018
February 2018
Complete recommendation
No
Pros
We have used their services once only last year and thoroughly would recommend their customer service
Cons
They are small and may take some time to get assistance. They seem to be always busy which can be both a pro and a con
Supreeth from Comau Power train
Specialty: Engineering
Employees number: 501-1,000 employees
February 2018
February 2018
Expense System with Easy usage
Pros
Abacus is a extremely useful expense software with ability to drag images from the platform and also can download images from the phone app.
Cons
The aggregate expense with outstanding amount shall be displayed on home page that will be very helpful for any user.
Matthew from Salvation Army Kroc Center Hawaii
Specialty: Other Services
Employees number: 201-500 employees
December 2017
December 2017
Great software
Pros
This automated our process and allowed us to go completely paperless which was a big deal for our organization!
Stephen from W.C. Ralston Architects LLC
Specialty: Architectural
Employees number: 2-10 employees
April 2017
April 2017
great, but a little outdated
great software, but seems a little cumbersome. I think the software itself needs a facelift
Pros
tons of information
Cons
seems outdated
James from Law Firm of Tina R Mills, LLC
Specialty: Legal
Employees number: 2-10 employees
October 2016
October 2016
Great For large Firms
This is a great system for large firms. It will handle everything you will need to do. You can cover all needs of the firm with this product.
Pros
The Tech support is very good and very willing to help if you have any kind of issues.
Ashley from SIGNiX Inc.
Specialty: IT Services
November 2015
November 2015
Abacus Review
Likes Best
Very easy to use, very easy to teach employees to use
Likes Least
Unable to customize export file before downloading to CSV. Not a big deal, but it would be a nice feature to have.
Recommendations
Comparing price and features, Abacus definitely came in at the top for us, and they have been a really great choice.
Jasleen from PerformLine
Specialty: Marketing Services
March 2015
March 2015
Excellent and most user friendly Expense Reimbursement platform.
Likes Best
Simplicity and ease of use along with the timeliness of payments.
Likes Least
There is nothing that I would change about this platform.
Recommendations
I have used other platforms that are way complicated with too many bells and whistles that make the whole user experience too complicated.
Mike from PerformLine
Specialty: Marketing Services
March 2015
March 2015
Abacus Review
Likes Best
It is very easy to use and straightforward. Also enjoy the design of the interface and its aesthetically pleasing appearance.
Likes Least
Really nothing. It does everything I need it to, easily. Maybe make the charts section a little more detailed. Looks pretty basic.
Recommendations
Follow the directions and click around a bit before submitting a support ticket.
Gina from Hearst
Specialty: IT Services
March 2015
March 2015
It has been a very useful product thus far.
Likes Best
The software does the basics quit well. For instance, the use of the calendar is easy, as well as inputting new cases is simple. (also enjoy how it ties to your phone) Also like the opportunity to import templates from Microsoft Word.
Likes Least
There needs to be a longer character limit while writing in the cases. There needs to be better saving options while saving Microsoft and any pds. They are limited.
Recommendations
Take advantage of the technical support. It is very helpful and reliable.
Brittany from FaithActs for Education
Specialty: Other Services
March 2015
March 2015
Perfect fit for our small, fast-paced organization
Likes Best
Abacus is very easy to use, and gets money back into our employees' bank accounts as quickly as possible. We knew we didn't want to keep folks waiting up to a month for their reimbursements, and Abacus has just blown us away. We've gotten expenses submitted and approved in 30 seconds, with direct deposits initiated that night. Each transaction also has the documentation we need for our annual audit since we're a nonprofit. It syncs perfectly with our accounting software (Xero) and our chart of accounts.
Likes Least
There's absolutely nothing I don't like! I was expecting customer service to be less-than-great, since I work for a small nonprofit organization (read: low revenue for developers) but it's been exceptional.
Recommendations
We chose Abacus because it does away with the concept of monthly expense reporting, and prioritizes getting money back to our employees as quickly and easily as possible. Other companies might have different priorities to consider, or might need that structure of a monthly report.
Kelsey from PerformLine, Inc.
Specialty: Other Services
February 2015
February 2015
Work expensing with ease!
Likes Best
It's extremely easy to use. The design is clean and neat, and it goes right to my CFO for fast approval of the items I expense for work.
Likes Least
I use an iPhone 5S, and for some reason, the little red circle with a 1 on it is always on the app on my home screen. I usually like to have all notifications cleared as they come in, and I can't figure out what the red bubble is for.
Recommendations
Make sure your CFO or whoever takes care of financials for your company is on top of things. When my CFO approves expenses right away, the money is in my bank the next day. If it sits over the weekend, it will take longer to approve and end up in your bank account.
Kim from CPR-3
Specialty: Other Services
August 2014
August 2014
I am an approving manager
Likes Best
This is great software to quickly track and approve an employee's expenses. There's no need to write checks anymore.
Likes Least
I would love to have a simple way to extract all expenses onto an Excel spreadsheet. I currently do this, but it seems that it could be done much easier.
Recommendations
It's user-friendly. We currently only have one employee using this software and me approving expenses.
Belal from Aloha
Specialty: Other Services
August 2014
August 2014
Amazing product that has made getting expenses paid so much easier!
Likes Best
I like the ease of use. I was able to pick it up very quickly.
Likes Least
I haven't had any problems with the product so far. A manager has to invite you to use the app.
Recommendations
I am dumb when it comes to technology, and most expense apps are confusing for the end user. Abacus is easier to use than any other product I have used.
E. Scott from CPR-3
Specialty: Other Services
August 2014
August 2014
Best decision we made to handle expense reports
Likes Best
This program is just what we needed and were looking for but did not know existed. The Abacus Team is extremely responsive to us and our needs. Abacus has revolutionized the way and the speed with which we are able to handle expense reporting and reimbursement.
Likes Least
I honestly have no concerns. Any issues that I have had were have taken care of in a timely manner. I do wish they would work out deals with more credit card providers, but I hear that is coming soon.
Recommendations
If you are looking for a quick, easy, and accountable way to handle expense reports, this is it!
Lauren from The Sill
Employees number: 11-50 employees
September 2018
September 2018
Abacus is Great
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
I only use it as a user, but it makes the overall expense report process so easy and I spend so much less wasted time attaching and downloading receipts!
Pros
I love Abacus. It makes expense reports so easy and I end up just doing it as I am out and about since it is so easy to upload.
Cons
It takes forever for the transactions to pull through from my card so I don't end up using that function which is unfortunate because it is actually pretty helpful.
Jeremy from Kinnek
Employees number: 11-50 employees
August 2018
August 2018
Solid expense reporting software
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros
Very easy to download and get started. Pretty intuitive to submit basic expenses and get refunded quickly.
Cons
Seems like there are excessive required fields but at least it's easy to use so not that big a deal.
July 2018
July 2018
We use Abacus for expense tracking and reimbursement
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
The app is lite (it doesn't take much space) and it seems to do all of the basics from travel to reimbursement management.
Cons
The app struggles with things it claims to do and has some "advanced" things it apparently cannot do. For instance, connecting a credit card says the app will recognize expenditures for approval later, but so far nobody in our office has been able to make that work. It would also be nice to not have so much downloading, saving, then re-uploading to Abacus (regarding receipts) - other apps do this without saving on your personal machine at all.
G. Keenan from Sprout Social, Inc.
Employees number: 201-500 employees
May 2018
May 2018
Effortless expense tracking and management
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros
Having come from a huge tech company that had their own proprietary software to submit and reimburse expenses, Abacus is a breath of fresh air. It's unbelievably easy to use and both their website and their mobile app are clean, intuitive and get out of my way.
I don't feel like I'm jumping through hoops or need to go through a bunch of red tape to get expenses reimbursed, and it helps me keep track of when my expenses are approved and reimbursements are being distributed.
It's amazing being able to just take a photo of a receipt right from the app and upload it immediately. Don't need to hold onto receipts or gather scans in another app.
Seriously, this software is so simple. Every company should use it.
Cons
I've had the mobile app crash a few times or just become unresponsive, but this is so inconsistent that I don't really think I've ever been inconvenienced by it.
March 2018
March 2018
Easy to use
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros
The interface is easy to use and expensing on this system is very quick. I use my phone regularly and the biggest benefit is when you can use your phone to upload the expenses on. This makes it relevant and direct, which cuts out paperwork.
Cons
It would be good on the dashboard to see what the expenses have been paid, not just how much has been aggregated.
March 2018
March 2018
Great tool but not perfect
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
Abacus is an interesting tool and definitely innovates within the space. It has helped many people with its work.
Cons
Although it helps people, the UI can always use some improvement to keep it from being slow. New integrations would also be welcome.
Devani from Potts Law Firm
October 2017
October 2017
So far so good!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
We have been using this system for about five months now. The website and mobile app are user-friendly, which is the biggest pro. It can also be customized to fit your business structure. Overall, the system has delivered well on most of what it promised.
Cons
I think our only con so far is that the system does not integrate with our accounting software as we were told it would.
Ressa from Potts Law Firm
Employees number: 51-200 employees
October 2017
October 2017
Abacus is very user friendly.
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros
As an administrator the ability to reconcile is super easy using the system! I haven't really found any one specific thing that I dislike about Abacus.
Rebecca from The Potts Law Firm
Employees number: 11-50 employees
October 2017
October 2017
Easiest Way to Manage Your Business Transactions
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
This software tremendously helps the accounting team at our Firm. It also helps the users who are required to submit corporate expenses. The categories and customization fields allow this product to be extremely useful.
Pros
I love the Abacus. It's extremely easy to navigate your way throughout the site, and it takes only a few seconds to upload images of your receipt/add a quick description of your expense. I also like that you can create different categories and can require specific fields to be answered. This is extremely useful on the admin side when users are uploading their information for Corporate expenses. It leaves less room for exclusions to me made. This programs took me approximately 30 minutes to learn and I've used it every day since.
Cons
My least favorite thing about this product is just the price, honestly. I feel it is a bit high, but the product is great and the customer service is very helpful, so all in all it's worth the money.
Steve from Synek, Inc.
January 2017
January 2017
Keeps me organized
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
It has changed the way we expense things. We used to all have separate cards and it cost us a lot on personal expenses slipping through. With there was an alert system when certain limits were crossed. There probably is.
Anna from SYNEK
January 2017
January 2017
We love Abacus!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Abacus has made the expensing process very easy and efficient. We do not have to wait as long to get reimbursed.
Zachary from SYNEK
January 2017
January 2017
Startup Gold
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Having come from a few corporate gigs, and suffering through their frustrating and antiquated expense systems, Abacus was a breath of fresh air. It's very, very easy to use.
Daniel from Boxed
January 2017
January 2017
Best expense reimbursement tool!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Abacus makes reimbursement for work-related expenses a breeze. The site is extremely user-friendly and the reimbursements show up in people's banks quickly.
Eric from SYNEK
January 2017
January 2017
Must have for any startup!
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
If you're still using manual expense reporting, then you need to block off an hour today and implement Abacus immediately. It will save you and your team dozens of hours while giving you better insights and controls over your expense policies. Easy setup that takes less than 30 minutes, and an email to your teammates. Do it.
Amber from Bellhops
November 2016
November 2016
Very easy to use
Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
I like Abacus because you're using it primarily when you're traveling for work and the ease of use is great during long travel days!
Brian from Ambition
April 2016
April 2016
huge fan - abacus has made expense management incredibly easy for us
Ease-of-use
Usability
Product Quality
Quality
Support
I'm a user, admin, and enormous fan of Abacus.
The product makes it so easy for our people to report/ track their expenses and then of course its insanely easy for me to approve the expenses without having to ask a ton of questions or look through a lot of receipts.
Phil from Flexport
September 2015
September 2015
Best Customer Service
Ease-of-use
Usability
Product Quality
Quality
Support
My complicated issue was solved in minutes!!
J from Foursquare
May 2015
May 2015
Expenses made easy - for real
Ease-of-use
Usability
Product Quality
Quality
Support
My company used Abacus, and it makes putting in expenses super painless. Literally takes under 1 min from your phone. Solved a huge pain point for our organization.
Varun from Foursquare
May 2015
May 2015
Best Expense Software I've Ever Used
Ease-of-use
Usability
Product Quality
Quality
Support
Abacus is drop-dead easy. Snap a photo of your receipt, input the amount and the vendor, and a description. And you're done. I'm submitting expenses before I get up from the table of the meal that I'm expensing. Super easy for our finance team to review and I have money in my bank account in a few days.
Edy from Movable
April 2015
April 2015
Seamless Integration, Quick Pay-Backs, Easy to use!
Ease-of-use
Usability
Product Quality
Quality
Support
We recently transitioned from a method of expense filing via Excel Spreadsheets, to using Abacus and I couldn't be happier with the expediency and ease of use of the platform. I definitely would recommend it to any company (regardless of size) with expense reporting and reimbursement needs.
