--- title: "Vault Rooms Software Reviews, Demo & Pricing - 2026" description: "Review of Vault Rooms Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/virtual-data-room/v-rooms-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Document Management Software](https://www.softwareadvice.com/category/722-document-management/) / Vault Rooms Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview # Vault Rooms Review From $9.99/month Free trial 1 plan Wondering if Vault Rooms is right for your organization? Our Document Management Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - User Reviews ## Overview Vault Rooms 4.6 [(10)](https://www.softwareadvice.com/file-sync/v-rooms-profile/#reviews) Pricing Starting at $9.99 per feature per month ### About Vault Rooms Vault Rooms is a virtual data room solution, which helps businesses collect and share confidential documents with multiple parties. Vault Rooms facilitates M&A transactions across a wide range of industries including investment bankers, accountants, lawyers and private equity firms. It enables users to securely gather, share and track business critical documents on a centralized platform. Vault Rooms helps accelerate complex business transactions and processes by uploading and organizing documents, managing user access and creating activity and audit reports. Prior to the existence of virtual data room and document repository technology, information was printed, faxed, emailed, photocopied or mailed. Vault Rooms also offers workflow features and capabilities to assist banks, accounting and law firms with document collection and better manage their provided by client (PBC) resources. This combination of document management (VDR) and request list management (RLM) features helps remove project roadblocks and expedite the security of workflows, enhancing communication between multiple parties across various locations. Do you work for Vault Rooms? [Manage this product listing](https://www.g2.com/products/cool-life-vdr/claim_requests/new?auto=true) Wondering if Vault Rooms is right for your organization? Our Document Management Software selection experts can help you in 15 minutes or less. ## Vault Rooms User Interface ## Popular Vault Rooms Alternatives Main Product Vault Rooms 4.6 [(10)](https://www.softwareadvice.com/file-sync/v-rooms-profile/#reviews) Ratings Breakdown - 4.11Ease of use - 4.11Value for money - 4.56Customer support - 3.89Functionality Pricing Starting at $9.99 per month Get Price Alternative Product [Firmex Virtual Data Room](https://www.softwareadvice.com/cms/firmex-profile/) 4.8 [(359)](https://www.softwareadvice.com/cms/firmex-profile/reviews/) Ratings Breakdown - 4.70Ease of use - 4.67Value for money - 4.87Customer support - 4.58Functionality Pricing Available upon request Get Price Alternative Product [HighQ](https://www.softwareadvice.com/legal/highq-profile/) 4.4 [(79)](https://www.softwareadvice.com/legal/highq-profile/reviews/) Ratings Breakdown - 4.32Ease of use - 4.16Value for money - 4.31Customer support - 4.39Functionality Pricing Starting at $1.00 one time Get Price Alternative Product [Progress ShareFile](https://www.softwareadvice.com/data-management/sharefile-profile/) 4.4 [(442)](https://www.softwareadvice.com/data-management/sharefile-profile/reviews/) Ratings Breakdown - 4.40Ease of use - 4.09Value for money - 4.13Customer support - 4.36Functionality Pricing Starting at $16.50 per month Get Price Alternative Product [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/) 4.7 [(55271)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/) Ratings Breakdown - 4.65Ease of use - 4.67Value for money - 4.33Customer support - 4.53Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [Zoho WorkDrive](https://www.softwareadvice.com/cms/zoho-workdrive-profile/) 4.6 [(100)](https://www.softwareadvice.com/cms/zoho-workdrive-profile/reviews/) Ratings Breakdown - 4.63Ease of use - 4.43Value for money - 4.41Customer support - 4.48Functionality Pricing Starting at €3.00 per month Get Price ## Vault Rooms Pricing and Plans Vault Rooms has one plan. Basic is $9.99/feature/mo billed monthly. Free trial Basic $9.99 per feature, per month No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ### How does Vault Rooms pricing compare to alternatives? Vault Rooms's starting price is $9.99/feature/month. Explore how its pricing and plan options compare with top alternatives below. | Product | Starting price | Free trial | Free version | Value for Money | | --- | --- | --- | --- | --- | | Vault Rooms4.6[(10)](https://www.softwareadvice.com/file-sync/v-rooms-profile/reviews/) | $9.99 /feature/mo | Available | Not available | 4.1 | | [Firmex Virtual Data Room](https://www.softwareadvice.com/cms/firmex-profile/)4.8[(359)](https://www.softwareadvice.com/cms/firmex-profile/reviews/) | Pricing available upon request | Available | Not available | 4.7 | | [HighQ](https://www.softwareadvice.com/legal/highq-profile/)4.4[(79)](https://www.softwareadvice.com/legal/highq-profile/reviews/) | $1.00 /user one time | Not available | Not available | 4.2 | | [Progress ShareFile](https://www.softwareadvice.com/data-management/sharefile-profile/)4.4[(442)](https://www.softwareadvice.com/data-management/sharefile-profile/reviews/) | $16.50 /user/mo | Available | Not available | 4.1 | | [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/)4.7[(55,271)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/) | $7.00 /user/mo | Available | Not available | 4.7 | Vault Rooms4.6[(10)](https://www.softwareadvice.com/file-sync/v-rooms-profile/reviews/) * * * Starting price $9.99 /feature/mo Free trial Available Free version Not available Value For Money 4.1 - [Firmex Virtual Data Room](https://www.softwareadvice.com/cms/firmex-profile/)4.8[(359)](https://www.softwareadvice.com/cms/firmex-profile/reviews/) * * * Starting price Pricing available upon request Free trial Available Free version Not available Value For Money 4.7 - [HighQ](https://www.softwareadvice.com/legal/highq-profile/)4.4[(79)](https://www.softwareadvice.com/legal/highq-profile/reviews/) * * * Starting price $1.00 /user one time Free trial Not available Free version Not available Value For Money 4.2 - [Progress ShareFile](https://www.softwareadvice.com/data-management/sharefile-profile/)4.4[(442)](https://www.softwareadvice.com/data-management/sharefile-profile/reviews/) * * * Starting price $16.50 /user/mo Free trial Available Free version Not available Value For Money 4.1 - [Google Workspace](https://www.softwareadvice.com/marketing/google-workspace-profile/)4.7[(55,271)](https://www.softwareadvice.com/marketing/google-workspace-profile/reviews/) * * * Starting price $7.00 /user/mo Free trial Available Free version Not available Value For Money 4.7 ## Vault Rooms Features - Popular features found in Document Management Access Controls/Permissions Archiving & Retention Collaboration Tools Compliance Tracking Document Classification Document Editing Document Generation Electronic Signature File Conversion File Sharing Third-Party Integrations Version Control - More features of Vault Rooms Activity Dashboard Activity Tracking Alerts/Notifications Approval Process Control Audit Trail Authentication Automatic Backup Backup and Recovery Bulk Uploading Cloud Backup Commenting/Notes Compliance Management Content Management Customizable Branding Customizable Reports Customizable Templates Dashboard Creation Data Import/Export Data Security Data Storage Management Digital Signature Document Management Document Review Document Storage Drag & Drop Email Management Encryption File Management File Recovery File Upload by Email Full Text Search HIPAA Compliant Messaging Mobile Access Monitoring Multi-Factor Authentication Optical Character Recognition Password Management Project Management Q&A Management Real-Time Notifications Real-Time Reporting Remote Access/Control Reporting/Analytics Reporting & Statistics Search/Filter Secure Data Storage Secure File Viewer Secure Login SSL Security Tagging Task Management Task Scheduling Two-Factor Authentication User Management Watermarking Workflow Management ## Vault Rooms User Reviews ## Vault Rooms customer ratings - Overall rating: 4.6/5 - Total reviews: 10 ### Rating distribution - 5 stars: 7 reviews (70%) - 4 stars: 2 reviews (20%) - 3 stars: 1 reviews (10%) - 2 stars: 0 reviews (0%) - 1 star: 0 reviews (0%) ### Secondary ratings - Ease of use: 4.1/5 - Value for money: 4.1/5 - Customer support: 4.6/5 - Functionality: 3.9/5 --- Have you used Vault Rooms and would like to share your experience with others? ### Use of V-rooms fo audit support - Overall rating: 5/5 - Reviewer: Anu V. - Industry: Biotechnology - Company size: 5001-10000 employees - Product usage: Used daily for more than 2 years - Reviewed: November 2018 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Support is excellent. Staff very helpful at all levels #### Ratings breakdown - Ease of use: 3/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros easy to install, especially now that the users do not have to install anything. #### Cons cannot open up multiple windows so difficult to compare multiple documents if a user does not have download permission. #### Vendor response Thank you for your review. We have added the ability to open multiple windows for document comparison. Just click the 3 dots to the right of the file and select "View in New Window". You can do this for as many files as you need to compare. - Karen, CEO Replied March 2021 --- ### M&A Dream Data Room - Overall rating: 4/5 - Reviewer: Donald G. - Industry: Investment Banking - Company size: 2-10 employees - Product usage: Used weekly for less than 6 months - Reviewed: April 2017 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Main Street to Small M&A projects. VRooms gives me the power to run the data collection, due diligence and closing with the system comparable to much more expensive data rooms I used for 35 years as a CFO of a multinational corporations. #### Ratings breakdown - Ease of use: 3/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Not only is it a great way to store and provide access to data, the program allows you to assign tasks to stakeholders. For example, if your sell side client has been tasked with providing copies of significant contracts...the system allows you to assign that task, remind the client via email and notify you of the status. Alternatively, you can see what the buy side has looked at, when they accesses the data and control what the can do with the data. View only, print or not print. #### Cons Because of multi-level security features, it can be a bit cumbersome making sure you have everything set so that who is supposed to see it can. For example, you can set security by user, by type of user, by document, by user level 1 to 10 etc. It is easy to get confused if you don't set some internal policies on how you set security settings. --- ### It was not a good fit for our business - Overall rating: 3/5 - Reviewer: Leslye G. - Industry: Consumer Services - Company size: 2-10 employees - Product usage: Used daily for less than 6 months - Reviewed: November 2018 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Not the best value for our business. We add clients into a portal at the begining stage to house their documents. We do not charge for this service. I was getting billed through V Rooms as soon as their portal was created. The client was not willing or ready to pay sometimes for 33-4 months #### Ratings breakdown - Ease of use: 2/5 - Value for money: 1/5 - Customer support: 4/5 - Functionality: 2/5 #### Pros I liked the hought that we could have all of our clients documents housed in one place and set security prefrences with multiple level access. #### Cons our clients did not find it easy to add their investors to allow access #### Vendor response Leslye, I would like the opportunity to improve your experience with us. We have made some changes that should help with how you want to use the portal. Please reach out to me. - Karen, CEO Replied December 2018 --- ### Highly accurate and user friendly. Definitely a reliable tool to manage the company Data. - Overall rating: 5/5 - Reviewer: Martin B. - Product usage: Used weekly for less than 2 years - Reviewed: August 2017 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Reliability Confidence Accuracy Excellence #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Reliability, Accuracy, Support and User friendly. Addiotionally it has a proper file organization inside the system. #### Vendor response Thank you so much, Martin, for your review. - Karen, CEO Replied March 2021 --- ### Worth every penny - Overall rating: 4/5 - Reviewer: Roberto R. - Industry: Information Technology and Services - Company size: 201-500 employees - Product usage: Used weekly for less than 12 months - Reviewed: April 2017 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. V-Rooms provided us with everything we need to manage thousands of documents and their rights of access over a dozen users at a fair price and excellent technical service. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Easy of use #### Cons Limited advanced features compared with other more expensive solutions --- ### Great Solution - Overall rating: 5/5 - Reviewer: Michael M. - Industry: Computer Software - Company size: 51-200 employees - Product usage: Used monthly for more than 2 years - Reviewed: April 2017 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Our organization has been using V-Rooms since 2013 and the solution has worked out great for our needs. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros ease of use, creating users, uploading documents, managing the documents, etc. #### Vendor response Thank you so much, Michael, for your kind review. - Karen, CEO Replied March 2021 --- ### Excellent Work for Our Deal Team - Overall rating: 5/5 - Reviewer: Chris L. - Product usage: Used unspecified for unspecified - Reviewed: April 2017 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Since the day we signed up for V-Rooms, myself and the deal team have had a very easy time accessing all the documents we needed uploaded. It was essential in getting the deal done, and for the price, I think it was the best option available. Will definitely keep you in mind for future deals!! #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 --- ### Poor Functionality - Overall rating: 5/5 - Reviewer: Jason A. - Industry: Financial Services - Company size: 2-10 employees - Product usage: Used monthly for less than 2 years - Reviewed: February 2017 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. As the manager of the data room, I have experienced numerous problems where a new guest has not received the login email. It's extremely time-consuming to find a work-around. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 2/5 - Customer support: 2/5 - Functionality: 1/5 #### Pros User Friendly #### Cons Adding New Users Lack of training manual for new users to log into program --- ### Very accurate and practical for Data manage and exposure. Mainly because of the Data Amount. - Overall rating: 5/5 - Reviewer: Martin B. - Product usage: Used unspecified for unspecified - Reviewed: February 2017 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall a great experiencie, simplifying the way to share corporate information with the financial stake holders. Considering the Data Amount, it wouldn't be feasible to share infromation via email. V-Rooms is a really convenient solution. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 --- ### Karen P.'s review - Overall rating: 5/5 - Reviewer: Karen P. - Verified reviewer: Yes - Industry: Computer Software - Company size: 11-50 employees - Product usage: Used unspecified for unspecified - Reviewed: January 2019 - Review source details: This review was submitted organically. 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