About LifeCubby


LifeCubby is a cloud-based child care management solution designed specifically for early education programs. Key features include billing and payments processing, parent communication, digital check-in and check-out, meal tracking and reporting. It connects parents with their children’s early education by providing photos, videos and growth documents.

The solution features daily sheets and calendars, portfolios and assessments as well as lesson plans. It helps parents track updates in real time and allows them to stay connected with teachers all day.   

LifeCubby lets users import data from other child care management systems like Daycare Works, Procare and Oncare to create student profiles. Also, it utilizes encryption, back-ups, compression and firewalls to keep the data safe.      

The solution offers services on a monthly subscription basis. It has mobile apps for Android, Kindle and iOS devices and provides support via live chat.



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Supported Operating System(s):

Web browser (OS agnostic), Windows 10

1,383 Reviews of LifeCubby

Average User Ratings

Overall

4.32 / 5 stars

Ease-of-use

4.0

Value for money

4.5

Customer support

4.5

Functionality

4.0

Ratings Snapshot

5 stars

(696)

4 stars

(487)

3 stars

(160)

2 stars

(29)

1 stars

(11)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 1,383 reviews

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February 2018

Annette from Children's Castle EduCare

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2018

We have been using LifeCubby in our center for about 6 years and it has proven to be an asset to us.

Pros

The teachers don't have to use paper anymore for daily sheets, portfolios or attendance. Parents like that we're a techy center. I can use the Director's Dashboard from my computer in the office to see how many students and teachers are checked-in throughout my building which is really helpful since we have a large center. I also get an email notifying me if there's a message. The eBlast system is also really useful, it has all the exposure notices built-in for letting the parents know whenever there's a diagnosed case of something in the building. Now that LifeCubby has the Tuition Tracking, it's nice that I don't have to manage our roster in 2 different softwares. I was very happy to stop using Procare it's such an outdated system. We also use Frog Street curriculum, and the Lesson Plans are built-in for us so that's a huge time-saver on the teachers they don't have to type them in. They can make changes to the Lesson Plans, though, so that's also good since we customize the Lesson Plans. We also use the Vine Assessments, which are from LifeCubby, although some of the teachers actually prefer the booklets, so it's nice that they have the booklets also. Even with all that, the best part of LifeCubby is still the photos. That's what the parents really like, and it helps them see that their child is learning. I always talk about LifeCubby whenever a tour a new family at our center, and it seems to help with their enrollment decision. Plus, we keep a monitor in our lobby with Photoroll going all day long it shows the most recent pictures from the classrooms. The parents really like that.

Cons

The reports need work. I wish LifeCubby had more reports, and some of the ones that they have really need improvement. The reports don't all work the same, and it seems that some of the reports follow different style guides. They keep coming out with more reports, so I'm hoping that some of the ones that I use to get from Procare are out soon. Also there needs to be a way to generate balance-due automatic emails to just the families who are behind but they don't have that yet. Also, not all the functions of the Classroom App are available on the web, so that makes it hard when you need to edit something and you have to get out a tablet to do it. I wish parents could do a finger-signature on the tablet like to sign an Incident Report. The user interface on the web and the user interface on the apps are completely different. The icons are different, even the colors are different. It would be good if they updated the web to match the apps.

Response from LifeCubby of LifeCubby

Replied February 2018

Thank you Annette for your review of LifeCubby!

August 2017

Denisy from Mon Jardin Child Care

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

4.0

Functionality

3.0

August 2017

I think that the features are not developed to maximum potential. The app is not developed well.

Pros

I like the concept of LifeCubby of having the daily sheets and pictures of the activities. when it works properly it is a good tool to have. also, I love the email blast. It is a good tool that helps improve communication with parents.

Cons

I think that is still room for improvement such as developing a more efficient app that communicates with the computer version of it. On the app, after the last update, it is slower and it takes a long time to input information; for example, if we are log in diaper changes, we have to click in boxes every time information is logged in, instead of just clicking on a child.
As well as the ability to upload pictures is very limited. The whole concept is that we can share pictures of the child with their families and 4 or 6 does not make the cut as the classrooms have more than 4 - 6 children.
Also, when I tried to remove/withdraw a child from the LifeCubby it goes to the pending status instead of being removed. The archive feature does not really archives them and instead it sends them to a pending status.
Along with that when I am trying to withdraw a child, even after I managed to really archive a child, there is no feature to disconnect the parent from LifeCubby. Parents still connected with the center after many years.

Response from LifeCubby of LifeCubby

Replied August 2017

Thank you for your review of LifeCubby Denisy. Please call the office at 614-423-7815 and we would be happy to help you with the removal of the child in question. As for any challenges you may have with the APP, please make sure that your APPS and operating software for your tablet are up to date. If you continue to have challenges, please call the office.

December 2016

Sarah from Little People's Country Academy of Arts and Education

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

3.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

December 2016

Our school and parents appreciate the communication LifeCubby brings

We have been using LifeCubby for a number of years now. While there are other similar options that are available to preschools, we plan on maintaining our subscription with LifeCubby. Parents, especially of our youngest children, comment on how much they enjoy being able to see a snapshot of their child's day. Some of our classrooms use the daily sheet function, some teachers use a function to remind parents they are low on supplies like diapers, and all classrooms use the observation function. When our school had lost power, I as the director, was able to send out an email to all families from my phone that our school phone lines were down. In the past, we used the assessment tools, but this year moved away from that option. The assessments offered were many, but did not align completely to the Illinois Early Learning Standards or the Illinois Early Learning and Development Guidelines. Our NAC (national) and ExceleRate (state) accreditation programs ask us to align with those standards, so we have switched what we do. A handful of our parents have had a hard time using the app, and it seems there are frequent updates and changes. I assume that is normal for technology that is so widespread. Any time we have had trouble, we have been contacted back with assistance the same day. Once in a while I have had trouble on the admin side of things, but small issues, like classrooms being out of order on my admin list, or not being able to remove a child from our withdrawn/unassigned list. One teacher issue is being confused about how to log children in their own room, but it is not all the time or could be teacher error (like checking in a child, but it checks them into the wrong room). Overall, our experience is positive!

Pros

Wide variety of options for use, great communication tool, picture/observation tool is great

Cons

Details of use change frequently with updates, need to re-upload app after updates (in the past)

Response from LifeCubby of LifeCubby

Replied December 2016

Thank you Sarah for your review of LifeCubby!

December 2016

Lisa from Early Learning Indiana/Day Early Learning @ Fort

Review Source: Capterra


Ease-of-use

3.0

Value for money

5.0

Customer support

3.0

Functionality

3.0

December 2016

Love it but could use some tweaks.

As a teacher imputting the information you make it difficult by making me have to stop to type out the name of the formula. It would be so much easier, convenient and practical if like in the admins area we could add and edit a list of formulas used in the room both in the bottle section as well as in the drink sections of breakfast, snack, and lunch. When using and imputting NAEYC accredidation it would help to have a jump screen where you could jump to section 1-9 instead of having to scroll down and search for the needed section. Also it would be a lot more help if we could check off when we completed that item instead of it automatically checking off just because we put one item in it. Ability to place photos in a collage when placing multiple photos in one part of NAEYC. Stop making infant room the default no matter which room is signed in. Ability to connect the observations to the lesson plans or to know when that observarion has already been tied to a lesson plan. Having some ability to know if a parent has signed in and seen a message without having responded back. (Possibly like a read receipt to see that a message has been received and when a parent has opened it). Instead of the little blue button on the child's picture having a pop up box that shows when a parent has responded back. Have parent comments stay attatched to daily sheets and such when we up load them to NAEYC accreditation. Ability to mark when a child has been breastfed by their mom with maybe a note section for marking whether they ate well or not. In the check-in and out section allow them to choose the classroom so that even though a parent my be in the infant room checking in their infant they can also check in their three year old IN THEIR CLASSROOM without the teachers having to track kids to their actual room.

Pros

Most of its ease and convenience.

Cons

A few parts of the inconvenince (see tirade on last page)

Response from LifeCubby of LifeCubby

Replied December 2016

Thank you Lisa for your review of LifeCubby! We appreciate your feedback and will pass this on to the development team.

October 2016

Elisha from Little Gems Learning Place, LLc.

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

3.0

Value for money

5.0

Customer support

4.0

Functionality

3.0

October 2016

Lifecubby is an essential part of connecting teachers to families and families to their child!

Our staff utilize Lifecubby is vital at our organization for connecting and involving families in their child's planning learning and development.Teachers love Lifecubby because it's easy to link observations with the developmental goals. We also use LifeCubby as a selling point during the enrollment process and parents are very impressed! They love being able to access photos and observations throughout the day as opposed to waiting until pick up time for child updates. As an Administrator , I love LifeCubby because I can customize it so that it fits our program. It definitely helps our center stand out above the rest, in this very competitive business!

Pros

Ilike that it'a easy to use and that most of the questions I have as far as navigation are answered with in the help FAQs

Cons

Sometimes the program has changed or features have been added without a warning. Therefor I often have staff come to me with questions about navigation that I may not have the answer to right away. also, the phone app seems very difficult for staff to use because it doesn't alsways work.

Response from LifeCubby of LifeCubby

Replied October 2016

Hi Elisha! Thank you for your review of LifeCubby. If the APP does not seem to be working, make sure they have the most recent version of the app and the most recent version of the operating system of the device they are using. If you are still having challenges, please call the office at 614-423-7815 and we would be happy to troubleshoot.

April 2019

Tiffany from Peppermint Stick Children's Center

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

April 2019

LifeCubby makes my job easier!

I always recommend Lifecubby on social media when peers ask for recommendations. I have met the owner of LifeCubby several times and love her commitment and availability to her customers. I've had a great experience overall!

Pros

As an owner of 2 early care and education centers I am able to access information easily for both my locations. I have real time information accessible and also can review past data. I have one place to communicate with my staff and families, keep accurate records and enrollment data. Plus my staff can observe and assess the children easily.

Cons

I really like having a digital record that I can always have access to. I would like an area for scanning and uploading information for staff and children. An area as an administrator that I can document incidents or staff violations or licensing issues that only I as the administrator have access to. The reports are very helpful but again from the administration side data is my best friend and having more reports would assist me further.

October 2016

Jody from JCC Early Childhood Center (SFC)

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

October 2016

LifeCubby helps improve communication!

LifeCubby has helped us with our parent communication substantially. It is fairly intuitive and my teachers quickly became comfortable using most aspects. Parents are thrilled to be receiving pictures and observations regularly, the ability to respond and ask questions in real time. I have looked at other options, and LifeCubby is a good value for the cost and continues to improve. Whenever we have had technical questions, LifeCubby has been responsive and quickly helped us solve our problems. Parents, teachers and administrators all benefit from LifeCubby and the ease of communication.

Pros

Intuitive, timely technical support, ability to communicate with teachers and parents effectively and quickly

Cons

Don't always receive communication about updates and how things will look different. Doesn't have spell check on observations,

Response from LifeCubby of LifeCubby

Replied October 2016

Hi Jody! Thank you for your review of LifeCubby! Check your device settings for spell check options. If you have any questions, please let us know. 614-423-7815

December 2016

Sandra from Kids For Kids Academy

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

December 2016

Great Tool!

Life Cubby is a great tool to comunicate daily with the parents, a great way to send pictures and any information the teacher or parent might have about their child. Love it.

Pros

It's easy to use, love that I can take the pictures and send them immediately to the parents, I can do the assessment for each child, I can register daily when they sleep and eat. I have preschoolers.

Cons

What I don't like about the software is that when I want to use a lesson plan from last year I can't do it fast, I have to go back day by day until I get to the lesson plan that I need from last year. Also if there is an attachment to the lesson plan I can't get it directly from the lesson plan I have to get out of the lesson plan and go to the main menu. That is a waste of time.

Response from LifeCubby of LifeCubby

Replied December 2016

Thank you Sandra for your review of LifeCubby. The Lesson Planning form is getting updates in 2017! Please feel free to send us suggestions to contact@lifecubby.me. If you have questions, please call us at 614-423-7815.

May 2018

Ramona from Bloom Academy Deep Creek

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

May 2018

Easy to use, lots of useful features

Pros

Over the past few years, the software has drastically improved and is still evolving. Teachers can send messages directly to the parents and vice versa. The admin has many different ways of communicating with parents and staff. Also being able to edit incident reports as an admin is a great feature. Sometimes staff doesn't have the time to correct spelling errors, but you want to make sure it's correct before the parents see them. Previously, we had to delete them and re-write them, now, we have the option to edit them. Also, customer service is superb!! They will resolve any issue as quickly as they can. They will also take any suggestions into consideration.

Cons

Honestly, at this point in time, I cannot think for anything that I do not like. Most everything has been resolved in the past few months.

Response from LifeCubby of LifeCubby

Replied May 2018

We appreciate your review of LifeCubby Romona!

July 2018

Antoinette from Learning Zone Blackman

Review Source: Capterra


Ease-of-use

5.0

Customer support

5.0

Functionality

5.0

July 2018

I love using lifecubby

Pros

Leaving my baby once my maternity leave was over was very difficult. My daycare uses this product and i couldn't be happier. I love being able to check on him throughout the day, they send photos, update be on bottle feedings and diapers.

Cons

I do not like that I cannot update his profile picture. His face had changed alot since they took it. I also have gotten messages from the teachers when he hasn't been there and I can never find them. I have searched thru all the filters but still couldn't find them.

Response from LifeCubby of LifeCubby

Replied July 2018

Thank you for your review of LifeCubby Antoinette. You can change your child's profile picture either in the app or on the web. The log in credentials you are using for the app will also work on the web, where there is an HELP section. Your messages will appear as a purple explanation point on your child's profile photo. You can also click on the thought bubble under your child's profile photo to see conversations. The thought bubble will have all messaging from the school to you. Here is a video to also assist you. https://www.youtube.com/watch?v=f9H9hnI8G6g&feature=youtu.be Please let us know if you have any questions! 614-423-7815.

October 2016

Ashley from Joyful Beginnings

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

3.0

Value for money

2.0

Customer support

4.0

Functionality

2.0

October 2016

I would like to see some changes with the app for the parents and also the staff within our facility

We love the app, we just wish that the app had more to offer and was easier to use for our staff. Some parents are also having a hard time when we message them and they are not getting a notification that we have sent them a note. I would also like to see that the parents are being notified when their is an update available for them to upgrade. We have also seen that when a child is transferred to another room that the information that is placed in the new room is not transferrable to the other room. I would also like to see an easy parent check in. This way we get all the information that is needed, but the parents are able to do this with ease. Customer service is always willing to help and if they don't have the answer, they are quick to respond with one the next day in resolving the problem.

Pros

I like that the parents are able to access this throughout the day.

Cons

I wish it was more functional, for someone that is not used to using it.

Response from LifeCubby of LifeCubby

Replied October 2016

Hi Ashley, Thank you for your review of LifeCubby. There are updates for the app coming out soon! Please contact the office to go over some of your concerns listed. There is an easier parent check in, all data moves with the child and should not be "lost". We would be happy to clarify above and any other questions. 614-423-7815

April 2017

Emily from The Remnant Academy

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use