Finding software can be overwhelming. Software Advice has helped thousands of businesses choose the right CMMS software so they can track equipment and reduce maintenance costs.

Showing 1-20 of 167 products

eMaint

eMaint is part of the Fluke family and is an award-winning computerized maintenance management system (CMMS) tooln that's designed--both in its software and in its delivery model--with the idea of partnership. Its adaptive interface... Read more

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Recent recommendations: 95 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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UpKeep

UpKeep's CMMS is a modern maintenance and asset management solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get notifications... Read more

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Recent recommendations: 70 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Asset Essentials

Dude Solutions provides a suite of cloud-based maintenance management applications that provides businesses with centralized requests, automated maintenance workflows and reporting. Asset Essentials is suitable for manufacturers,... Read more

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Recent recommendations: 68 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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FMX

FMX offers configurable maintenance and facilities management software that helps organizations streamline processes, increase asset productivity, and turn actionable insights into meaningful results. The software decreases work order... Read more

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Recent recommendations: 55 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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FTMaintenance

FTMaintenance is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage equipment, assets and facilities. With FTMaintenance, maintenance professionals can organize and control operations by automating... Read more

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Recent recommendations: 47 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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MicroMain Maintenance Software

MicroMain CMMS/EAM software is a powerful, flexible, & easy-to-use maintenance management software. The software gives you the tools to streamline maintenance operations, maximize productivity, and reduce costs. The platform is easy-to-use... Read more

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Recent recommendations: 38 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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MPulse

MPulse CMMS software provides integrated tracking, scheduling, and reporting tools for equipment and facilities maintenance organizations. The system offers flexible deployment options and compatibility with virtually any device, while... Read more

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Recent recommendations: 22 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Maintenance Connection

Maintenance Connection is a browser-based SaaS application built for the real-time maintenance and management of organizational Assets. With its configurable interface, flexible business automations, and RESTful API, Maintenance Connection... Read more

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Recent recommendations: 19 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allows... Read more

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Recent recommendations: 19 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Maintenance Care CMMS

Maintenance Care is a cloud-based solution that helps small to large businesses manage work requests, preventive maintenance and assets. Its work order management system enables users to manage incoming tasks with customized web forms,... Read more

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Recent recommendations: 18 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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ManagerPlus

ManagerPlus is a powerful asset management solution designed with its users in mind. ManagerPlus is used in a variety of industries including manufacturing, facilities management, shipping and transportation, farming and agribusiness,... Read more

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Recent recommendations: 17 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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MAPCON

MAPCON is a maintenance management solution for manufacturing and facilities industries that offers standalone asset management, preventive maintenance, work order management and more. The solution provides mobile apps for iOS and... Read more

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Recent recommendations: 10 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Hippo CMMS

Hippo CMMS is a powerful, easy-to-use cloud-based computerized maintenance management solution for a wide range of industries. The company started in 2004 and currently works with a growing base of more than 1,300 customers.  Hippo’s... Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Megamation DirectLine

DirectLine by Megamation is a cloud-based maintenance management software that serves the maintenance scheduling and compliance reporting needs of education, manufacturing, healthcare and beverage industry. Available on a monthly subscription,... Read more

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Recent recommendations: 7 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Cetaris

Cetaris Fleet is a cloud-based solution that helps businesses streamline maintenance operations for vehicles through data capturing and analysis. Key features include fleet maintenance, preventative maintenance, inventory management... Read more

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Recent recommendations: 6 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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MaintiMizer

MAINTIMIZER from Ashcom Technologies is a computerized maintenance management system (CMMS) with integrated enterprise asset management (EAM) solution capabilities. The solution comes in three different variants based on their deployment... Read more

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Recent recommendations: 4 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Accruent FAMIS

FAMIS by Accruent is a cloud-based facilities and maintenance management solution that caters to higher education and public sector industries and helps them to automate work lifecycle process and manage buildings, utilities and assets. FAMIS'... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Sprocket CMMS

Dematic Sprocket is a cloud-based enterprise asset management (EAM) solution that caters to businesses of all sizes across various industry verticals. Users can range from a single facility site to a multi-facility deployment spread... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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TheWorxHub

TheWorxHub by Dude Solutions is a cloud-based and mobile solution to help you prioritize, manage and ensure completion of compliance-related maintenance and much more. With TheWorxHub, you can more efficiently manage everything that... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Fullbay

Fullbay is a cloud-based application that supports and manages automobile repair shop businesses that deal with heavy-duty vehicles. The app allows technicians, customers and managers to stay involved throughout the repair process,... Read more

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Recent recommendations: 2 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Buyers guide


Last Updated: July 4, 2020

Equipment management software tracks an organization’s mechanical equipment, ensuring that upkeep and repairs are done on schedule and on budget.

Maintenance professionals constantly strive to reduce costs while increasing machine availability. Software helps organizations drive toward this goal by optimizing the preventive maintenance and work order process, as well as offering a way to break down historical data to uncover operational trends.

But with hundreds of products on the market, it can be a tall order to identify which ones meet your company’s needs. With that in mind, we’ve written this buyer’s guide to support managers in assessing their options as they navigate the landscape.

Here are the topics we'll cover:

What Is Equipment Maintenance Software

Preventive maintenance is crucial to the success of any organization. Offline equipment produces nothing, slows project completion and can even result in a complete operational shutdown. Even worse, equipment malfunctions can be dangerous, leading to time-wasting (at best) or harmful (at worst) accidents.

Equipment tracking software is designed to optimize asset performance, ensuring that preventive tasks happens on schedule and that work orders are handled with maximum efficiency. Critical functions include:

  • Asset tracking—i.e., identifying when the equipment was purchased, its expected lifetime, warranty information, costs, depreciation and more
  • Equipment trackingmaintaining detailed records, including service history, contracts, part and model numbers etc.
  • Labor resource managementidentifying labor resources needed/used to perform certain tasks, including qualifications, time and labor rates
  • Managing inventorysimplifying ordering and ensuring that necessary parts are always in stock
  • Managing work ordersensuring that unscheduled maintenance occurs quickly and easily

More advanced maintenance management products like Bigfoot CMMS, Sprocket CMMS, eMaint X3 and Maintenance Connection may have a predictive maintenance feature, as well. This application predicts, based on past errors and physical symptoms (e.g., noise, vibration, temperature, corrosion, pressure) that a malfunction may be about to occur and alerts the user to the potential problem. This feature actually saved one company a million dollars in one day. Though most results aren’t quite this dramatic, almost all users can attest that properly implemented equipment and machine maintenance software will improve asset performance, reduce costs and extend the lifetime of equipment.

Equipment maintenance tracking software are commonly used for fleets of vehicles (e.g., in the transportation, agriculture, landscaping and field service industries), as well as in manufacturing sites with heavy factory equipment.

Common Features of Equipment Maintenance Software

Equipment maintenance software includes features designed to keep assets performing at peak capacity for as long as possible. These features include:

Asset tracking To maintain equipment, organizations must be able to track them efficiently. Asset tracking features store important information, such as location, condition, costs, depreciation data, images and associated documentation. Users can quickly retrieve data by scanning barcodes or QR codes with a mobile device.
Work orders The software also offers the ability to create, assign and edit work orders for planned or emergency maintenance tasks. These work orders can be viewed on a mobile device so that technicians can address them wherever they are.
Preventive maintenance Preventive maintenance tasks often make up the majority of an organization’s maintenance processes. Software can assist in scheduling these recurring tasks based on a calendar, and users can set up notifications when a PM is almost due. Over time, companies can reduce PMs to save money while also keeping assets healthy.
Predictive maintenance Predictive maintenance goes a step further to help eliminate the need for emergency maintenance by monitoring the real-time condition of an asset and automatically generating a work order when readings indicate a potential failure. This reduces maintenance costs and prevents expensive machine downtime.
Inventory management These maintenance tasks typically require the use of spare parts from a company’s inventory. Software can track inventory volumes and help determine the optimal reorder levels so that parts are always available but carrying costs are kept to a minimum.
Reporting Over time, the software will build up a wealth of historical maintenance data. Using reporting features, these data can reveal trends in downtime or costs. Maintenance managers can then determine the cause of the issue and make adjustments to improve asset availability.

What Type of Buyer Are You?

Most buyers fall into one of the following categories:

Full-suite buyers. These buyers want seamless integration across systems. For example, a cable company may want a system that allows them to send the same information between their equipment management, field service, helpdesk and accounting departments. These buyers will want an enterprise asset management (EAM) system that simultaneously fills all these needs without re-entry or corruption of data. Products to consider include Infor EAM, Axxerion and Proteus.

Best-of-breed buyers. These buyers generally have more specific needs and want deeper functionality rather than full integration. A specialist will likely deliver a better solution than an EAM product in this instance. Consider collectiveFleet or Maintenance Connection.

Small business software buyers. Small business buyers usually go for products that are easy to use and implement and have lower up-front costs. They’ll usually find their answer in cloud-based solutions that are less robust but still address all their primary needs. Web Work by Tero Counseling and TMT Fleet Maintenance provide solutions that are high quality without breaking the bank.

Market Trends to Understand

Mobile applications. Buyers working with fleets of vehicles will want to pay special attention to this one. Mobile apps can add value to a solution, since they enable users in the field to access orders, generate new work orders, track labor and inventory use and perform any number of other important tasks, all from their mobile device. It’s becoming more common for floor managers in a factory setting to use tablet devices in this way, too.

Software as a Service (SaaS). Web-based software is becoming more popular. Especially given the growth of the mobile market, maintenance supervisors are beginning to appreciate the ease of use that comes with web-based systems, allowing them to be accessed from anywhere and requiring very little in the way of installation.