IFS Ultimo 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

IFS Ultimo

4.4

(118)

Pricing

Pricing available upon request

About IFS Ultimo

IFS Ultimo Enterprise Asset Management software makes the lives of Maintenance, Safety, and Operations professionals easier by minimizing admin time and optimizing insights at the same time. We focus on usability, flexibility, and the practical utilization of technologies like cloud and AI to continuously increase productivity and job satisfaction. IFS Ultimo EAM software is well known for rapid deployment and seamless integrations, enabling Manufacturing, Logistics and Healthcare customers to maximize asset availability, control costs, secure health & safety and improve cross-team collaboration.

We serve more than 2.200 customers worldwide in manufacturing, healthcare, logistics, infra, utilities and more markets.

IFS Ultimo Screenshots

IFS Ultimo Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Ultimo

Pricing available upon request

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IFS Ultimo Features

Popular features found in Maintenance Management
Billing & Invoicing
Calendar Management
Document Management
Inspection Management
Inventory Management
Scheduling
Service History
Technician Management
Third-Party Integrations
Vendor Management
More features of IFS Ultimo
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Asset Lifecycle Management
Asset Tracking
Barcode/Ticket Scanning
Barcoding/RFID
Calibration Management
Compliance Management
Components Tracking
Contract/License Management
Cost Tracking
Document Storage
Energy Management
Equipment Maintenance
Equipment Management
Equipment Tracking
Facility Management
Facility Scheduling
Fixed Asset Management
For Mechanical Equipment
For Schools
Fuel Tracking
Historical Reporting
Incident Management
Inventory Control
Inventory Tracking
IT Asset Management
IT Asset Tracking
Job Management
Key & Lock Management
Labor Cost Reporting
Maintenance Management
Maintenance Scheduling
Manuals
Mobile Access
Monitoring
Multi-Location
Parts Management
Predictive Maintenance
Preventive Maintenance
Purchase Order Management
Real-Time Data
Real-Time Monitoring
Real-Time Reporting
Reminders
Repair Tracking
Reporting/Analytics
Software License Management
Space Management
Task Scheduling
Vehicle Information
Visitor Management
Warranty Tracking
Workflow Management
Work Order Management

IFS Ultimo Integrations

ArcGIS

Dynamics 365

SAP Business One

IFS Ultimo User Reviews

Overall Rating

4.4

Ratings Breakdown

44%

49%

Secondary Ratings

Ease of Use

4.2

Value for money

4.2

Customer support

4.3

Functionality

4.4

Mandy v.

Verified reviewer

Food Production

201-500 employees

Used daily for more than 2 years

Review source

Reviewed March 2019

sharing information

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease to share information in maintenance department

Cons:

visualizing workflow and sharing with management

Petra R.

Verified reviewer

Hospital & Health Care

1001-5000 employees

Used daily for more than 2 years

Reviewed April 2021

Good FMIS software, IT needs extra functionality

Our Facility department uses Ultimo for registration, handling and maintenance (planning) of technical installations, Reservations of conferencerooms, requests for inventory (wheelchairs etc.), Building+space registration. Ultimo is used for over 10 years and has improved rapidly is this period. Since last year, our employees use the selfservice-portal for report of incidents and requests, that are handled through the several backoffices. The Facility-backoffices that use Ultimo are TD, Servicedesk, security, cleaning. Our department 'Medical Technology' uses Ultimo for registration and maintenance of medical instruments for over 10 years with use of links to GMG (AOC) and recently MTBook. Our department ICT uses Ultimo since last year for registration/handling of ICT-configurations and incidents/requests concerning the configurations and software. For ICT-matters the selfservice-portal was implemented to support our employees in reporting incidents/requests.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- Very flexible in changeing userinterface. Requests of users can easely be granted. Just be careful to keep the Ultimo-lookandfeel. - The use of selectionlists is al good alternative for reports. Because the use of relations between data, it is very easy to provide the users with information that can be exported tot Excel and PDF. - Facility management is fairly complete - Configuring of Ultimo to adapt it our organisation is easy: procesflows can be easily expanded. - Ultimo-Supportdesk always reacts - Consultant we hire is very competent.

Cons:

- We perceive that the IT-module is not yet fully developed. - The implementation of processes is flexible, but obvious functionality is not available, like: -> a good system for relations between changejobs (this is only avaliable when using changetemplates, not when extra jobs are added) -> Good/simple forms for the reporter to do a request (like conditional fields, that appear depending in values filed in) -> Extensive dashboard possibilities - The configuration of Ultimo GO is difficult and not as flexible as the rest of Ultimo.

Reasons for choosing IFS Ultimo

Flexiblilty Costs The Module used by the Medical Technology department is complete and succesfully in use for over 10 years. The Module for Facility was fully implemented and already succesfully in use for over 10 years.

Reasons for switching to IFS Ultimo

We switched partly: Because Ultimo was already used, a switch to Ultimo was obvious. The cost and maintenance of 1 product is less. Although the functionality of the IT-module of TOPDesk is better, we accepted this as a downside.

Simon B.

Verified reviewer

Hospital & Health Care

10000+ employees

Used daily for more than 2 years

Review source

Reviewed March 2019

Help in maintenance

It help you with registration of your assets and jobs. Also helping your self with reporting tools. You have not to write down the things you do. You just take Ultimo with you and make your work right.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Registration of maintenance, making lists, export to excel.

Cons:

Sometimes respons late and big changes in data

Ilse S.

Verified reviewer

Education Management

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed January 2024

Review IFS Ultimo

We are very satisfied with the different modules of Ultimo, which we have been using since 2009. Since August 2022 as a Cloud version, previously on premise. In IFS Ultimo it is possible to organize your own processes as desired. The system can also be easily integrated with other systems. For example, we have integration with our own webshop, our own financial system and ITSM 4me.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- The good user interface with extensive help file assistance - The easy adaptability, very flexible. As administrator you can use an extensive backoffice which has improved greatly in recent years - The good integration options - The very good helpdesk support - The variety of modules that can be used. We use facility management, fleet management, inventory and purchasing, item distribution, key management, studio rental and infrastructure management. - Ability to create your own reports

Cons:

- Some nice-to-have user interface features : double click on a grid, color rows in a selection list depending on status - More roles per user - Generating QR code for infrastructure is not yet possible

Reasons for choosing IFS Ultimo

For the sake of adaptability and desired standard functionalities.

Joel B.

Verified reviewer

Hospital & Health Care

1001-5000 employees

Used daily for less than 6 months

Reviewed May 2022

Ultimo the Ultimate experience, i love it

My overall experience is good, the company works realy professional and does what it says it would do. the program is superb and working together with other partners makes them even stronger and better.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Fexibility and user friendliness. Ability to adjust almost everything yourself en de ease of it. The thinking and support of the consultant if it's not possible we make it posible The broad functionality

Cons:

I don't yet know, i've never used a program that is this flexible and adjustable and develops in such a speed. I'm just a fan!

Reasons for choosing IFS Ultimo

It was more flexible and fitted better to our corrent way of work and program.

Reasons for switching to IFS Ultimo

The software was out of service and old and obsolete we we're searching for a new alternative that was more up-to-date and we've found it!

Mark A.

Verified reviewer

Food Production

501-1000 employees

Used daily for more than 2 years

Reviewed April 2021

User-friendly software with extensive customization capabilities

With Ultimo Enterprise Asset Management we have an integrated solution in which we can manage all facility services much better: ICT, technical service, fleet management, building management and prevention services.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ultimo Enterprise Asset Management is very user-friendly and has extensive features. The special thing about this software is that you, as an administrator, can very extensively customize it in a simple way. You can change database tables and even add extra tables. It is possible to adjust any screen and create new screens. You can also change existing workflows and create new workflows. It even goes so far that you could build a whole new application within Ultimo Enterprise Asset Management, should you need it.

Cons:

I can't immediately think of something that I don't like.

Reasons for choosing IFS Ultimo

Ultimo Enterprise Asset Management offers many more functionalities, covers all facility services and is highly customizable.

Reasons for switching to IFS Ultimo

The former custom software was no longer serviceable.

Rob B.

Verified reviewer

Hospital & Health Care

5001-10000 employees

Used daily for less than 6 months

Review source

Reviewed January 2024

Implementing Ultimo in Hospital

Good organization with a lot of knowledge perfect implementation partner Willing to find contractual solutions

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Extensive functionality meeting nearly all requirements Good organization with a lot of knowledge perfect implementation partner Willing to find contractual solutions

Cons:

The only remark we had was that during the negotiations an amployee left and the take over wasn't 100% smooth. Which wasn't a real issue by teh way

Reasons for switching to IFS Ultimo

The organization wanted a integrated solution and based on the comparsion done Ultimo gave price - quality performance

Pascal M.

Verified reviewer

Hospital & Health Care

1001-5000 employees

Used weekly for more than 2 years

Reviewed June 2025

SAP-Ultimo interface

The Ultimo-SAP interface came out nice. The general possibilities to configure Ultimo certainly helped a lot.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Together with IFS Ultimo, we have built building an interface between our SAP-environment en Ultimo. We 've noticed that the many configuration possibilities in Ultimo helped to make this as user-friendly as possible.

Cons:

The flexibility in configuration can be trap sometimes. Best is to test thoroughfully after making changes.

Filip M.

Verified reviewer

Health, Wellness and Fitness

501-1000 employees

Used daily for more than 2 years

Reviewed October 2024

Ultimo delivers a complete solution for our hospital especially for facility management.

Good support and good engineers understanding our needs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ultimo is a very complete product for our facility services. We now also start using it for our medical departments.

Cons:

Sometimes you win .. sometimes you lose .. when something is not possible in the product. Now we have difficulty in connecting our assetmanagement with Ultimo.

Sven D.

Verified reviewer

Building Materials

1001-5000 employees

Used daily for more than 2 years

Reviewed February 2024

Using IFS Ultimo.

IFS Ultimo is not just an asset management software package; it is a comprehensive solution that empowers businesses to optimize their asset management practices, reduce costs, and enhance operational efficiency.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

What sets IFS Ultimo apart is its remarkable flexibility. The software is highly customizable, allowing it to be tailored to the specific needs of the business. This adaptability ensures that IFS Ultimo can grow with your business, accommodating new assets and expanding operational requirements seamlessly.

Cons:

"While the initial price point of IFS Ultimo might appear high at first glance, it's important to consider this in the context of the comprehensive value and substantial return on investment it offers. The software's robust functionality, including its intuitive interface, and customizable features, provides an all-encompassing solution that addresses a wide array of asset management. The cost efficiency becomes evident when weighing the long-term benefits such as operational efficiency, downtime reduction, and extended asset life span.

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