NoteVault Software

4.20 / 5 (59)

About NoteVault


NoteVault is a cloud-based construction reporting tool for field and office staff. The solution enables supervisors to receive customizable and professional construction reports from their teams on a daily basis. NoteVault is suitable for small and large construction teams that are planning to increase their documentation and communication around projects.

The solution allows users to update and review architectural and construction projects from any location, with minute-level details from the field. The solution offers key features such as document management, incident reporting, photo management, job costing, task management, time sheets, subcontractor management and supplier management.

NoteVault also enables mobile workers in the construction, architectural and engineering industry to document and share almost any kind of project activity. Audio notes recorded by construction staff can be used for the notification of issues, along with reports being delivered. The solution is available for purchase on a per user per month basis. 



Read More

Supported Operating System(s):

Web browser (OS agnostic)

59 Reviews of NoteVault

Average User Ratings

Overall

4.20 / 5 stars

Ease-of-use

4.5

Value for money

4.0

Customer support

4.5

Functionality

4.0

Ratings Snapshot

5 stars

(25)

4 stars

(23)

3 stars

(10)

2 stars

(0)

1 stars

(1)

Likelihood to Recommend

Not likely

Very likely

Filter reviews by:

Sort by: Most Helpful | Most Recent

Showing 1-20 of 59 reviews

Do you use this product?Write a review

December 2016

Bill from Windover Construction

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

3 of 5

Customer support

5 of 5

Functionality

3 of 5

December 2016

Windover Construction - Field Super review

At first, Notevault was accepted easily, but over the past 2 years, I have really improved on using the software daily. My biggest tip to others using in the company is setting up more Categories immediately when a job is open, use individual NOTES for each sub/trade or floor to keep clean. I do wish Notevault did have a SAFETY tab like Notes, Labor, Equipment, and Materials... would no doubt make this software AAA+, but actually missing that is opening up our company to look for a software that does include this feature.

Pros

- Well thought and layed out.
- Easy to use features on both computer and phone app.
- Auto-generating and distribution of report the following day.
- Customer Service - any time of the day I have gotten excellent help on minor issues.
- Cloud holds information for 8yrs.

Cons

- Need a tab for SAFETY like Notes, Labor, Equipment, Materials.
- Categories in Settings: There should be many more pre-entered categories for Commercial Construction (all trades, inspections, weather)
-

May 2017

ROBERT from Nova Services

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Customer support

4 of 5

Functionality

4 of 5

May 2017

Fine.

Less typing. Easier upload of photos.

Pros

Easy upload of photos. Transcription minimizes the amount of typing. Customer support is actually pretty good, problems are dealt with swiftly when they can be dealt with.

Cons

On the calendar, days with filled in with a color, makes it easy to see which days you were on a project. The color needs to change when an email has been generated and sent.

Also would like to be able to access favorites when uploading photos. Certain photos are used repeatedly.

App occasionally crashes at the end of a voice note just when it's time to chose photos.

August 2018

Baldemar from DPR Construction

Company Size: 1,001-5,000 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

August 2018

Best Note Keeping App for Construction

Pros

Being able to write notes by talking to the phone instead of typing them makes it incredibly useful when walking big construction projects. The ability to attach pictures to notes is also quite useful.

Cons

I wish that the functionality with the other related app, "Crew!" would work better... it has been a little while since I've used the app and have heard it has been fixed, though. Can't wait to try it again!

December 2016

Dane from GLY Construction Inc.

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

December 2016

40 Years of Daily Reports

Going on 4 years of using NoteVault for daily documentation. The ease of just describing the day and backing up with photos while out in the field is amazing. Send to Owner and Architect the day after with question or challenges identified is a gift.

Pros

Ease of use and the end product.

Cons

Cannot have more than 1 user on the subscription. A single project subscription should be able to share with foreman etc. for daily documentation.

December 2016

Charles from HB Construction

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

4 of 5

December 2016

NoteVault End User Functionality Review

Pros

The auto populate is very handy. Customer Support did help me in use of the auto populate from previous days work.

Cons

New info input is difficult to use immediately. What is slightly cumbersome is when a name, company, trade, or classification is added that information does not make the list as I can see it. In order to use that new information I must choose something else from the pull down, save and finish, and the edit before the new information comes in. I am happy to go over that with Customer Support because maybe I'm doing something incorrect.

May 2017

Alfred from Zachry

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

May 2017

I can only say with NoteVault is very reassuring in capturing the day

Pros

Simple and easy to use software that allowed for multiple people in the office to be trained. It also allowed for notes to be sent to sub-contractors to show progress of workers or lack there of

Cons

There was many faults with the programs so hard to answer. But the only issue I could think was when using the vocal note taking aspect words were missing.

December 2016

Tim from Snavely Group

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

4 of 5

December 2016

Note vault review

Note vault is a definite time saver... as an old timer that has progressed through the industry from the pre-cell phone days to present. Never have I thought DFR's would be so easy ... Walk around the job site, voice transcribes notes add pictures with details.. any little thing can be notated in real time. Now, I couldn't imagine doing DFR's without it....Thanks Note Vault!!!!

Pros

Ease of use

Cons

Finding things in past DFR's

January 2017

Aaron from SAJE Build

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

3 of 5

January 2017

Great service for documenting and reporting

Notevault makes it simple to document a report every time I do a site visit. I snap a couple of photos in the app of work progress or really anything I want to document, such as a punch list item, incident, photo of material I need to purchase, etc... Then write or dictate a brief (or detailed) description. Notevault does the rest! The next day I get a beautiful PDF report with all of the information, even includes weather, location, time, and name of person taking the report automatically. All images are stored on their server and I can download them to my computer or phone at any time. Overall I find this product useful in running my projects and highly recommend it to anyone looking for ways to streamline documentation and reporting.

Pros

Ease of use / automatically generated PDFs

Cons

The website is difficult to use, especially when downloading pictures, I can only download one at a time. Also, downloading reports from website is very slow and cumbersome.

December 2016

Chris from Placer Electric

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

December 2016

Great Program

We had to start using Note Vault for a project we did last year. we liked it so much we continued to use it and are now using it company wide on every project we do. They have great customer service and training classes.

Pros

Very easy to use. You can customize controls and access for each individual person.

Response from NoteVault of NoteVault

Replied December 2016

Thanks, Chris for the review and being a NoteVault customer.

June 2017

Pete from Advanced Solutions

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

3 of 5

Value for money

3 of 5

Customer support

3 of 5

Functionality

4 of 5

June 2017

We have used notevault for daily reporting.

Pros

It is relatively easy to use. It auto populates the daily reports for us. It makes it easy for superintendent to input their reports

Cons

It is a little hard to maintain the system. The setup for each project is not as automated as i think it could be.

May 2017

Tony from Universal Creative

Company Size: 5,001-10,000 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

3 of 5

Customer support

3 of 5

Functionality

4 of 5

May 2017

Very straight forward and easy for all technical skill kevels to use.

Daily concise snapshots of the project shown by the integral person of the given area.

Pros

Anyone we give it to is able to use it. Even those that are less technically savvy. It does a good job of giving everyone a brief overview of the project in a concise daily snapshot.

Cons

My notes don't seem to consistently post unless I babysit them in the status window. Other than that, none.

May 2017

Lew from Lecesse construction Services

Company Size: 201-500 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

4 of 5

Customer support

5 of 5

Functionality

3 of 5

May 2017

saves a lot of time, simplifies record keeping

saves huge amount of time

Pros

Automatic transcription, tracking usage of material and equipment. Automatic delivery of report to assignees assures everyone receives the most current information

Cons

Sometimes photos have gotten lost and tech support can't retrieve them. Tech support personel not always available in a timely manner to assist with tech issues

July 2018

Ruby from Belknap Plumbing Systems Inc

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

3 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

5 of 5

July 2018

one step closer to paperless

brings all your job info into one central location so no more "lost" reports

Pros

With voice input makes data collection so much easier. allowing the whole team to be on the same page a lot faster then submitting paper reports

Cons

My older crew embers struggled a bit to learn the process but once they got up to speed they loved it too

May 2017

Russell from Universal Creative

Company Size: 1,001-5,000 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

4 of 5

Functionality

4 of 5

May 2017

We use NoteVault every day of the week for all 3 work shifts. It is accessible and easy to use, too.

Tracking and photo documentation.

Pros

The thing I like most about NoteVault are it's ease of use and accessibility. I also like how many different people can use it.

Cons

What I like least about the software is the fact that the least desirable aspect of NotVault is that it isn't not easy to use.

June 2017

Julie from Tex Tar Waterproofing

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

June 2017

Able to work in the office and see what is the filed is doing.

bring the filed to the office staff

Pros

Ease access, crew can go in and snap a photo of site and we can send to our builder if need be, or add to our advertisement.

Cons

when setting up address there was a time delay with the state and zip. Need to block in locations (city / State) reduce time.

January 2017

David from Greenberg Construction

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

January 2017

GREENBERG CONSTRUCTION NOTEVAULT REVIEW

Notevault has been great for clients and management to get daily visuals of our projects. We have recommended it to many others as it seems to be a great value for the money.

Pros

Easy to use which promotes use by site personnel. Daily visuals keep owners and management up to speed on job status.

Cons

Nothing to report.

December 2016

Sissy from Parker & Sons Steel Erecting, Inc

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

December 2016

Great Time and Note Keeping Tool

We have been using NoteVault for a little over a year and it has proved to be just what we needed for note keeping and time entry. I have had to contact customer service approx 3 times and every time they were professional and very quick to resolve my issues. I would definitely recommend to anyone in the construction industry.

January 2017

Art from Superior air handling

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

January 2017

NoteVault rreview

Needs better integration with iPad and be able to add a description to any photo. Also, a better way to insert photos into groups and a date stamp on when the photo was taken.

Pros

Easy to use for even people who are not into technology. Less carbon footprint l.

Cons

iPad needs its own app

January 2017

Josh from CCG

Company Size: 1,001-5,000 employees

Review Source: Capterra


Ease-of-use

5 of 5

Customer support

5 of 5

Functionality

5 of 5

January 2017

Notevault is the EASY way to do daily reports

I use the app daily on my hospital construction project and its really easy to log manpower, issues, etc. with pictures. I think it saves me at least 20 mins per day.

Pros

Ease of use and how quickly reports can be filed.

Cons

The time it takes for verbal notes to be transcribed.

May 2017

Bruce from Modus Architecture Collaborative

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

May 2017

A very easy to use application that simplifies on site photographic and written documentation.

Documentation of a project during construction is extremely important. Just ask any attorney. It provides a linear time line of events and simplifies the whole process, making it less likely that the record keeping will fall behind.

Pros

It is a huge time saver. The photographic documentation, backed up with the written or transcribed notes, provides a thorough and linear history of the project. It also automatically records the weather conditions on the day the notes were made. It keeps everything transparent and holds people accountable.

Cons

If a site visit has to be brief and there is not enough time to add notes to each photograph, it would be very helpful if the software allowed the comments to be added later by using the same program.