Software Advice helps small businesses find the right dance studio software for automating student enrollment, managing class schedules and tracking employees. How does it work?

Dance Studio Software

 
 
Acuity Scheduling is a cloud-based appointment scheduling software solution that enables business owners to manage their appointments online. The product caters to the needs of small and midsize businesses as well as individual professionals. Acuity... Read More
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Acuity Scheduling is a cloud-based appointment scheduling software solution that enables business owners to manage their appointments online. The product caters to the needs of small and midsize businesses as well as individual professionals. Acuity... Read More
 
 
MINDBODY is a cloud-based club management and appointment scheduling solution designed for the needs of small to midsize businesses. The product is primarily used by gyms, fitness and personal training centers, salons, spas and massage... Read More
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MINDBODY is a cloud-based club management and appointment scheduling solution designed for the needs of small to midsize businesses. The product is primarily used by gyms, fitness and personal training centers, salons, spas and massage... Read More
 
 
ClassJuggler is a cloud-based customer and class management solution for businesses such as dance, gymnastics and cheer, theater, swim, academics, athletics, education, K-12, art, music and more. Key features include class scheduling,... Read More
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ClassJuggler is a cloud-based customer and class management solution for businesses such as dance, gymnastics and cheer, theater, swim, academics, athletics, education, K-12, art, music and more. Key features include class scheduling,... Read More
 
 
Jackrabbit is a cloud-based dance studio management solution that is suitable for studios of all sizes. Key features include online registration and payments, recurring billing, QuickBooks integration, costume management and email/texting. Jackrabbit... Read More
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Jackrabbit is a cloud-based dance studio management solution that is suitable for studios of all sizes. Key features include online registration and payments, recurring billing, QuickBooks integration, costume management and email/texting. Jackrabbit... Read More
 
 
Sawyer is a cloud-based class management solution that offers booking and scheduling services for children's after-school class providers, camps and events. The solution also offers an online marketplace, where parents can register... Read More
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Sawyer is a cloud-based class management solution that offers booking and scheduling services for children's after-school class providers, camps and events. The solution also offers an online marketplace, where parents can register... Read More

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Pike13 is a cloud-based client management and scheduling software solution that targets health and wellness clubs, fitness studios and music and dance studios. This solution features scheduling, billing, client management, reporting... Read More
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Pike13 is a cloud-based client management and scheduling software solution that targets health and wellness clubs, fitness studios and music and dance studios. This solution features scheduling, billing, client management, reporting... Read More
 
 
Skedda is suitable for yoga classes, dance studios, community facilities and sports teams, and it offers online booking and reservation management. The solution uses FIPS 140-2 validation and AES-256 symmetric encryption key. Members... Read More
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Skedda is suitable for yoga classes, dance studios, community facilities and sports teams, and it offers online booking and reservation management. The solution uses FIPS 140-2 validation and AES-256 symmetric encryption key. Members... Read More
 
 
SportsEngine is a cloud-based sports management solution for sports-event organizers. The software helps users manage operations, online registration, leagues organization and website design. SportsEngine’s online registration feature... Read More
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SportsEngine is a cloud-based sports management solution for sports-event organizers. The software helps users manage operations, online registration, leagues organization and website design. SportsEngine’s online registration feature... Read More
 
 
Member Solutions provides cloud-based member management solution for martial arts schools, fitness centers and studios, personal trainers and affiliate gyms. Features include online scheduling and booking, recurring billing, payment... Read More
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Member Solutions provides cloud-based member management solution for martial arts schools, fitness centers and studios, personal trainers and affiliate gyms. Features include online scheduling and booking, recurring billing, payment... Read More
 
 
BookSteam is an online appointment scheduling solution. It offers business and customer-facing functionality so that customers/clients can schedule appointments online, while businesses can manage these appointments on the backend.... Read More
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BookSteam is an online appointment scheduling solution. It offers business and customer-facing functionality so that customers/clients can schedule appointments online, while businesses can manage these appointments on the backend.... Read More

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YourVirtuoso is a cloud-based marketing and administration solution for dance studios or music schools. It enables businesses to manage their online registrations, family accounts, websites, reporting, payments and class rosters. YourVirtuoso... Read More
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YourVirtuoso is a cloud-based marketing and administration solution for dance studios or music schools. It enables businesses to manage their online registrations, family accounts, websites, reporting, payments and class rosters. YourVirtuoso... Read More
 
 
Bookeo is a cloud-based booking and reservation solution that caters to tour operators, travel agencies, dance studios, schools, therapists, photographers and event organizers. The solution offers Bookeo Appointments, Bookeo Classes... Read More
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Bookeo is a cloud-based booking and reservation solution that caters to tour operators, travel agencies, dance studios, schools, therapists, photographers and event organizers. The solution offers Bookeo Appointments, Bookeo Classes... Read More
 
 
ClubManager is a cloud-based membership management solution designed for small and midsize training centers. It offers attendance management, class management, event management, scheduling and online registration within a suite. ClubManager... Read More
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ClubManager is a cloud-based membership management solution designed for small and midsize training centers. It offers attendance management, class management, event management, scheduling and online registration within a suite. ClubManager... Read More
 
 
Team App is a cloud-based sports league management solution that helps clubs to share information and communicate. The solution can be accessed via native mobile apps for Android and iOS devices. Key features include member management,... Read More
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Team App is a cloud-based sports league management solution that helps clubs to share information and communicate. The solution can be accessed via native mobile apps for Android and iOS devices. Key features include member management,... Read More
 
 
Fitli is a cloud-based club management solution suitable for small and midsize businesses. It helps users book appointments, advertise club services and manage classes. A dedicated mobile app helps users remotely engage with clients. With... Read More
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Fitli is a cloud-based club management solution suitable for small and midsize businesses. It helps users book appointments, advertise club services and manage classes. A dedicated mobile app helps users remotely engage with clients. With... Read More

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Main Street Sites is a cloud-based dance studio management solution that helps businesses provide group or private lessons for dance and yoga studios, music and language schools and theater programs. It manages business operations... Read More
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Main Street Sites is a cloud-based dance studio management solution that helps businesses provide group or private lessons for dance and yoga studios, music and language schools and theater programs. It manages business operations... Read More
 
 
Classbug is a dance studio management solution that offers features such as point of sale POS, scheduling and financial reports. The solution allows users to view work histories to calculate the number of hours each instructor worked... Read More
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Classbug is a dance studio management solution that offers features such as point of sale POS, scheduling and financial reports. The solution allows users to view work histories to calculate the number of hours each instructor worked... Read More
 
 
Club Management System helps users manage dance studios, sports teams, yoga studios, martial art clubs and fitness centers. It generates invoices, processes payments and tracks members. Key features include account relationship management,... Read More
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Club Management System helps users manage dance studios, sports teams, yoga studios, martial art clubs and fitness centers. It generates invoices, processes payments and tracks members. Key features include account relationship management,... Read More
 
 
ACTIVE Educate is a cloud-based class registration solution designed for studios of all sizes. It offers online registration, marketing and online membership management functionalities within a suite. ACTIVE Educate features online... Read More
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ACTIVE Educate is a cloud-based class registration solution designed for studios of all sizes. It offers online registration, marketing and online membership management functionalities within a suite. ACTIVE Educate features online... Read More

 

Buyer's Guide

by Pritam Tamang,

Last Updated: October 24, 2018


When running a small dance studio, using Excel sheets to schedule classes and store student information can quickly become a drain on company time and resources. Moreover, changes in class times or student details have to be manually entered, which could lead to errors and further confusion.

Tackling these challenges isn't easy, but dance studios that rely on dance studio software will find themselves up to the task. These tools are much more dynamic than average spreadsheet software and come with helpful functionalities that range from class scheduling to tracking payments.

That said, selecting the ideal dance studio software for your business needs is its own challenge. You need to be aware of tools' features, pricing, deployment options and other factors. This Buyer's Guide will give you these insights and help you make a well-informed purchase decision.

Here's what we'll cover:

What Is Dance Studio Software?
Common Features of Dance Studio Software
What Type of Buyer Are You?
Key Considerations

What Is Dance Studio Software?

Dance studio software helps businesses improve various important processes. For instance, a common issue is overbooking classes, which can be avoided by allowing students to self-enroll into open slots using a tool's built-in, real-time class calendar. Here are some additional ways dance studio tools can help improve your business:

  • Register new students and save their details
  • Manage students/families/customers via a self-service portal
  • Iron out the billing and payments processes
  • Allocate tasks to employees and track their work hours
  • Access reports to understand business growth

 

Capturing customer details in Studio Director

 

Capturing customer details in Studio Director

 

Common Features of Dance Studio Software

Dance studio software offers functionalities that can automate administrative tasks such as tracking student registrations, managing employee performance and handling customer payments. Here's a list of the most common features:

Class management Track class schedules, new openings and attendance within built-in online calendars. Quickly view students' skill levels, scheduled classes and assigned instructors assigned.
Web registration Create online registration forms that can be embedded within websites and blogs. Students can register for classes, events and recitals via the web form.
Online self-service portal Allow students to self-enroll for classes, update details such as their names, addresses and payment preferences, and view announcements related to training sessions.
Billing & invoicing Accept online payments, which includes credit cards, bank transfers and more, from customers. Apply automatic discounts and generate invoices.
Point of sale Deploy credit card readers to process customer payments at the studio or other physical locations. Keep track of merchandise with barcode scanning and inventory reports.
Staff management Track employees work hours, delegate tasks and manage their payroll. Create users roles and permissions and control an employee's access to certain functionalities.
Reporting Understand the financial status of your dance studio. Explore data as graphs to understand monthly and yearly revenue, balances due and completed payments from students.

What Type of Buyer Are You?

There are many dance studio solutions out there and the right one depends on the priorities of your business. For instance, small businesses need a solution that doesn't burn a hole in their pockets.

But what if you're a large dance studio that also needs the software to manage customer relations? In that case, you'll need to look for a tool with CRM integrations.

Below are two types of buyers who look for dance studio solutions and their common concerns.

Small business buyers: Usability is one of the key concerns of small businesses. The solution should be easy to use so that employees don't waste time learning to use it. It should also come with intuitive features that allow customers to easily register for classes, make payments and download invoices.

A second concern would be pricing. The tool should come with flexible pricing plans that can be customized to fit your budget. Also, there should be no data lock-in, so that if you ever downgrade to a cheaper plan, all your past reports, customer details and other data will still be available.

Enterprise buyers: These buyers are typically looking for a tool that offers a robust set of features and is scalable. Here are some of the add-on functionalities that they need in dance studio solutions:

  • Integrations: A key requirement for many large dance studios is better marketing and customer management, along with administrative management. This demands the need for the dance studio solution to offer integrations with third-party tools such as CRM software, email marketing software and marketing tools.
  • Advanced POS: As a business grows, so does its need for data insights. This means that the chosen tool should come with a POS solution that offers comprehensive sales reporting and analytics.

Key Considerations

Investing in dance studio software means taking into consideration the present size and budget of your business. However, you don't want to be stuck with a tool that won't help you grow. Read on to learn about the key considerations when buying dance studio software:

Support and help options: One of the things that small businesses should consider is whether the tool offers a comprehensive help center. This includes, webinars, YouTube video tutorials or one-on-one training on how to use the software.

You should be able to find out the registration process works. Or how to integrate the payment gateway to your website. These are some of the answers you should be able to find in the company's knowledge base.

Additional options, such as the ability to raise a support ticket, quick chat to get real-time answers or support team call backs, should be available. However, keep in mind that some vendors charge extra for premium support.

Deployment and accessibility: It's important to find out if the solution is scalable as your business grows. For instance, do you have plans to open studios in different locations in the future? If yes, you would be better off choosing a cloud-based solution over an on-premise tool so that it can be accessed from different locations.

Similarly, would you need mobile applications that employees and customers can access to learn about classes and instructors, check schedules and make payments? The critical thing to remember here is that you should ensure the solution not only meets your present business concerns but also those that might arise in the future.

 

 

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