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GSMtasks

GSMtasks is a fleet management solution that helps organizations plan multi-stop routes, handle business vehicles and track on-site workers. Key features include courier optimization, food delivery management, fleet analytics, tas...Read more about GSMtasks

ADVANTUM

The ADVANTUM Software suite is designed to streamline all aspects of your logistics operations, whether Port, Freight, Warehouse, Labour & Resource Scheduling & Management and more! This is done through our various software module...Read more about ADVANTUM

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Solarvista

Solarvista™ is the world's first '2-in-1' field service management system that is built within, and provided with, 'no-code' application builder technology. It streamlines your field service operations by providing ready-made but ...Read more about Solarvista

INControl

INControl automates management decisions and workflows, enabling staff to work faster and error-free while implementing best practices. INControl enhances communication and present you with powerful business intelligence reports. ...Read more about INControl

DELMIA Quintiq

Quintiq's Supply Chain Planning and Optimization (SCP&O) solution is designed to help businesses manage their planning and job scheduling activities. The solution helps to manage production, logistics, or the workforce, spann...Read more about DELMIA Quintiq

3.8 (5 reviews)

WorkWave Route Manager

WorkWave Route Manager is a cloud-based route planning solution that allows delivery and service providers to build routes, track drivers and stay connected. Route Manager enables users to plan around time-windows and customer req...Read more about WorkWave Route Manager

4.3 (68 reviews)

52 recommendations

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Strategy Live

Strategy Live is a cloud-based fleet management solution designed for small to mid-sized truckload carriers and freight brokers. Primary features include modules for dispatch and scheduling, freight brokerage, rates and quotes man...Read more about Strategy Live

4.0 (1 reviews)

RTA

RTA helps fleet managers obtain fleet success with predictability, continuity, and confidence. RTA is a performance-based fleet management solution supporting operational excellence, staff continuity, and performance insights. A p...Read more about RTA

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TruckBytes

TruckBytes is a trucking accounting and fleet management application designed for small to midsize fleets in the trucking industry. The solution features dispatching, scheduling, accounting and fleet maintenance. TruckBytes i...Read more about TruckBytes

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ITS Dispatch

ITS Dispatch by Truckstop.com is a cloud-based fleet management system designed with small to midsize fleets and freight brokerage firms in mind. It features a suite of fleet management applications, including dispatch and schedul...Read more about ITS Dispatch

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Truckers Helper

Truckers Helper is a hybrid fleet management solution for truckload (TL) and less-than-truckload (LTL) owner-operators, fleet owners and brokers. The solution can either be deployed on-premise or hosted in the cloud. Trucke...Read more about Truckers Helper

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eTruckBiz

eTruckBiz is a cloud-based fleet management solution designed for small and midsize trucking fleets. Primary features include dispatch management, driver management, route planning, fleet maintenance, accounting and human resource...Read more about eTruckBiz

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PowerPRO

PowerPro by Systems Support is an on-premise fleet management solution designed for midsize to large truckload (TL) carrier fleets and freight brokers. Its core applications include dispatch and trucking accounting, with addi...Read more about PowerPRO

5.0 (5 reviews)

HaulWare

HaulWare by Artronix Computer Solutions is a cloud-based fleet management solution designed specifically for dump truck fleets operated by small to midsize construction firms. This product is can be deployed by fleet managers over...Read more about HaulWare

4.2 (5 reviews)

B2W Maintain

B2W Maintain is a Computerized Maintenance Management System (CMMS) that reduces downtime and fleet maintenance costs by automating preventive maintenance and connecting the field, shop, and office in real-time. The software strea...Read more about B2W Maintain

4.4 (7 reviews)

2 recommendations

Teletrac Navman DIRECTOR

Teletrac Navman provides a cloud-based fleet management platform designed to help businesses capture fleet performance data including driver safety analytics, location tracking, job management, vehicle maintenance and compliance w...Read more about Teletrac Navman DIRECTOR

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collectiveFleet

Collective Data provides a fleet and asset management solution that is designed to optimize an organization's fleet operations. With Collective Data, companies can identify over and under-utilized vehicles, cut costs by eliminatin...Read more about collectiveFleet

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Traxroot

Traxroot is a cloud-based fleet management application designed for small to midsize logistics companies. The platform is operating system agnostic and features standard fleet management tools, such as dispatch and scheduling, GPS...Read more about Traxroot

5.0 (4 reviews)

Samsride Dispatching Software

Samsride is a cloud-based fleet management solution designed for taxi and limousine services, delivery and on-demand transportation companies. Samsride also provides a passenger app for customers to order rides and other customiza...Read more about Samsride Dispatching Software

5.0 (6 reviews)

TruckLogics

TruckLogics is a cloud-based fleet management solution designed for small and midsize less-than-truckload (LTL) and full truckload (FTL) fleet operations. TruckLogics offers standard fleet management applications, including d...Read more about TruckLogics

Buyers Guide

Last Updated: March 16, 2023

A fleet of vehicles is fundamental to transporting items/materials, whether they are for an ecommerce order or a restaurant delivery. Proper fleet management plays a crucial role in making sure shipments are delivered on time, through the most efficient route, and with the least expense to the business.

However, it's extremely difficult to manage a fleet operation without using some kind of technology. You need to track the location of vehicles, the route they’re on, plan the routes to fit in multiple deliveries, schedule maximum possible trips, etc.

That's not all—you also need to monitor fuel consumption and related costs, manage compliance with local transportation norms, monitor driver behavior, track vehicle condition, and schedule vehicle maintenance. When it comes to actually executing these tasks, there are even more tiny tasks that get added to the list.

Fleet management software streamlines all these processes by automating many of the tasks. It makes sure everything happens smoothly and no essential task slips through the cracks.

In this buyers guide, we will look at this tool, its key features, and other essential details.

Here's what we'll cover:

What is fleet management software?

A fleet management solution helps users track shipments and inventory, optimize delivery routes, schedule shipments, and reduce risk factors. It helps bring down operational costs, fuel consumption, and delivery times.

The tool must not be confused with fleet maintenance software that focuses only on tracking the materials, parts, and labor used for vehicle repair. Fleet management is a broader system meant to keep the overall fleet performance at optimum levels.

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List of task reminders in AUTOsist (Source)

Common fleet management software features

Some of the common features of fleet management solution are:

Delivery scheduling and dispatch

Schedule deliveries and track dispatches. Use GPS tracking to monitor the fleet in real time and analyze asset utilization.

Route planning and optimization

Plan routes by determining the shortest and most fuel-efficient paths between two stops. The feature may include fuel management modules to maximize fuel efficiency.

Rate and quotes management

Gather carrier rates and compare quotes to pick the most cost-efficient carrier partner.

Load optimization

Make the most of the cargo space by taking the volume, weight, and dimensions of consignments into account.

Fleet maintenance

Manage and track maintenance of the entire fleet. Schedule preventive maintenance and get alerts when maintenance is due.

What type of buyer are you?

There are many different types of buyers who seek fleet management systems—ranging from long-haul shippers to local delivery fleets. We’ve covered some of the major buyer types below:

  • Third-party logistics (3PL) firms: 3PLs oversee logistics operations, everything from transportation to warehousing, outsourced to them. These firms typically need a full-suite fleet management solution that covers trucking, warehousing, and inventory control applications.

  • For-hire carriers: Carriers that transport cargo for other businesses also use fleet management tools to track their fleet. These buyers also need accounting and inventory control capabilities, especially if they deal largely with less-than-truckload (LTL) shipping. LTL specialists will want strong scheduling and dispatch capabilities in their fleet management tool.

  • Private fleets: These buyers represent the transportation wing of an organization whose core business is something other than transportation. They should consider an application suite that’s targeted less at trucking and dispatch and more at the company’s core business. They need to ensure the inventory control and accounting functionality integrates with the company’s other systems.

  • Freight brokers and forwarders: Freight brokers are intermediaries that match shippers with carriers. They require specialized tools that have strong scheduling, quote management, and CRM capabilities. Freight forwarders are similar to freight brokers, except that forwarders take physical possession of shipments in order to make the most efficient use of the carriers’ cargo space. Freight forwarders’ software needs are quite similar to those of freight brokers, but they also need features for load optimization and warehousing.

Benefits of fleet management software

A typical fleet management system will offer these key benefits:

  • Higher profit margins: By tracking the current position of your fleet and the tentative time for job completion, you get the visibility to schedule more dispatches. This directly results in a boost to your profit margins.

  • Greater fuel efficiency: The tool helps you track refueling patterns, fuel consumption, idle times, driver behavior, fuel costs, and receipts. With this information, you can determine the amount of fuel needed and calculate related costs to optimize expenses on fuel.

  • Increased customer satisfaction: Using the tool, you can provide customers with real-time information on their shipments. You can also optimize delivery times through improved coordination and better route-planning and thus offer faster service to customers.

Considerations for selecting fleet management software

Here are some things you need to consider before finalizing a fleet management system:

  • Business needs: The key to finding the right fleet management tool is understanding your business needs. For example, if your fleet has heavy vehicles (such as GVWR Class 7 or 8 truck) and involves substantial maintenance and heavy fuel consumption, you'd need a tool with strong diagnostics and analytics capabilities.

  • Customer support: Be sure to get clarity about the customer support costs, if any. The support costs of some tools may also increase with usage. Also, check if your team is comfortable with the mode of support provided, such as phone, web, ticket, or email. And, if the support team is based out of another time zone, check if they’ll be able to offer services during your work hours.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.