Software Advice has helped many administrations and contractors find school bus routing software to optimize routes to maximize safety, punctuality and fuel use. How does it work?

School Bus Routing Software


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Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet business... Read More
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Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet business... Read More
 
 
Verizon Connect Reveal is a cloud-based fleet management solution suitable for small and mid-sized companies. Users can view all drivers on a map and automatically detect their behavior such as harsh braking, quick starts, hard corning... Read More
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Verizon Connect Reveal is a cloud-based fleet management solution suitable for small and mid-sized companies. Users can view all drivers on a map and automatically detect their behavior such as harsh braking, quick starts, hard corning... Read More
 
 
Solocate is a real-time order, fleet and route management solution designed for small and midsize 3PL providers and businesses in e-commerce, retail, manufacturing and wholesale industries. Key features include route and delivery status... Read More
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Solocate is a real-time order, fleet and route management solution designed for small and midsize 3PL providers and businesses in e-commerce, retail, manufacturing and wholesale industries. Key features include route and delivery status... Read More
 
 
Locus Dispatcher is a fleet management solution that caters to midsize and large businesses across various industries such as e-commerce, 3PL, home services and retail. Features include dispatch management, driver management, maintenance... Read More
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Locus Dispatcher is a fleet management solution that caters to midsize and large businesses across various industries such as e-commerce, 3PL, home services and retail. Features include dispatch management, driver management, maintenance... Read More
 
 
High Point GPS Tracking and Dispatch is a web-based solution designed to help companies coordinate and track their fleet of vehicles in real-time. Each vehicle is installed with a tracking device with a constant satellite and cellular... Read More
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High Point GPS Tracking and Dispatch is a web-based solution designed to help companies coordinate and track their fleet of vehicles in real-time. Each vehicle is installed with a tracking device with a constant satellite and cellular... Read More

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Titan GPS is a cloud-­based fleet management solution that helps fleet operators track and manage vehicles, equipment and mobile assets across Canada and the United States. GPS tracking hardware and tailored service plans are also... Read More
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Titan GPS is a cloud-­based fleet management solution that helps fleet operators track and manage vehicles, equipment and mobile assets across Canada and the United States. GPS tracking hardware and tailored service plans are also... Read More
 
 
Vehicle Fleet Manager is a fleet management platform that lets users create maintenance schedules, track vehicle expenses and monitor fuel consumption. The tool can also be installed on-premise and is suitable for various industries... Read More
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Vehicle Fleet Manager is a fleet management platform that lets users create maintenance schedules, track vehicle expenses and monitor fuel consumption. The tool can also be installed on-premise and is suitable for various industries... Read More
 
 
RASTRAC is an on-premise fleet management solution for light vehicle fleets, large trucks, heavy equipment, construction and public safety vehicles. Primary features include GPS tracking, asset management and compliance management. The... Read More
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RASTRAC is an on-premise fleet management solution for light vehicle fleets, large trucks, heavy equipment, construction and public safety vehicles. Primary features include GPS tracking, asset management and compliance management. The... Read More
 
 
GPSWOX tracks the location of vehicles and field service workers in real time. It helps users track locations and information such as vehicle speed, fuel consumption and travel history. Users can receive notifications through the... Read More
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GPSWOX tracks the location of vehicles and field service workers in real time. It helps users track locations and information such as vehicle speed, fuel consumption and travel history. Users can receive notifications through the... Read More
 
 
FleetMaster is a cloud-based fleet management solution for businesses that handle short- and long-term vehicle rental and lease as well as truck rental. Key features include vehicle management, customer management, GPS tracking, invoice... Read More
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FleetMaster is a cloud-based fleet management solution for businesses that handle short- and long-term vehicle rental and lease as well as truck rental. Key features include vehicle management, customer management, GPS tracking, invoice... Read More

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FleetHolder is a cloud-based fleet management platform for small and midsize businesses that features a fleet management toolset and intelligent dispatching tools. Dispatchers are able to assign jobs based on proximity and real-time... Read More
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FleetHolder is a cloud-based fleet management platform for small and midsize businesses that features a fleet management toolset and intelligent dispatching tools. Dispatchers are able to assign jobs based on proximity and real-time... Read More
 
 
Atracio is a cloud-based fleet management solution designed for car rental businesses of all sizes. It offers features like vehicle management, rental management, customer management and work order management functionalities within... Read More
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Atracio is a cloud-based fleet management solution designed for car rental businesses of all sizes. It offers features like vehicle management, rental management, customer management and work order management functionalities within... Read More
 
 
Deliforce is a cloud-based delivery tracking and management solution. The solution is used by organizations of all sizes across industries such as manufacturing, retail and pharmacy. Deliforce allows users to assign tasks to agents... Read More
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Deliforce is a cloud-based delivery tracking and management solution. The solution is used by organizations of all sizes across industries such as manufacturing, retail and pharmacy. Deliforce allows users to assign tasks to agents... Read More

 

Buyer's Guide

by Zach Hale,

Last Updated: November 29, 2018


School bus routing software is a critical tool for a school systems' transportation management program. These systems offer a significant amount of accountability and insight. By monitoring and tracking routes, bus operators can optimize fuel usage and scheduling to make sure students get to school on time.

Many route planning software offerings are packaged as part of greater fleet management tools. These large platforms perform critical tasks outside of routing, including maintenance management, payroll/accounting, and driver management.

We created this buyer's guide to help you understand the school bus routing software market and determine the best system for your needs.

Here's what we'll cover:

What Is School Bus Routing Software?

Common Features of School Bus Routing Software

Benefits of Bus Routing Systems

What Type of Buyer Are You?

 

What Is School Bus Routing Software?

School bus routing software supports bus schedules and routing decisions. Like most route planning systems, school bus routing software optimizes driver routes to reduce fuel usage. School systems and/or bus management contractors have two primary options to choose from based on the capabilities they need. These two different types of software include:

  • Stand-alone bus routing. There are plenty of school bus-specific routing software options. These systems are built specifically for managing school bus routes and other adjacent functions. While some school bus-based systems offer other operational features, their core competency is planning pick-up and drop-off routes for buses.
  • Full fleet management suite. Formal fleet management systems are a great fit for supporting school bus management. These systems offer many capabilities outside of route planning, such as maintenance management, driver scheduling, payroll and accounting and more.

 

Common Features of School Bus Routing Software

Regardless of which software route you take, make sure the system you choose offers these core features:

Scheduling Assigns a set schedule to drivers/buses to ensure accountability and consistency.
Dispatch Provides communication lines between drivers and school administrators where they can discuss any changes to the script, such as unexpected delays or emergencies.
Vehicle tracking Uses GPS technology so school administrators can always know where a school bus is located. Tracks important details about each vehicle, such as mileage and fuel consumption.
Route planning and optimization Calculates the most efficient route in real time to account for any delays relative to drop off locations. Provide in-vehicle directions for driver.
Mobile app Helps administrators, contractors, and drivers instantly communicate about important updates via a mobile app.
Driver management Manages and tracks driver schedules. Provides a safe communication channel between drivers, dispatchers and the back office.

 

Benefits of Bus Routing Systems

School bus routing software provides a number of advantages, including newfound efficiencies and increased safety, productivity, and transparency.Our research shows that telematics capabilities can significantly benefit mobile, fleet-based organizations. GPS tracking systems track valuable information about vehicles. These systems analyze and keep records of this information, establishing performance benchmarks and tracking the achievement of these benchmarks over time.

Revenue-Boosting Benefits of GPS-Enabled Software
Revenue-Boosting Benefits of GPS-Enabled Software

The operational benefits of routing systems like these are the same for schools/school systems as they are for for-profit industry fleets.

Optimized scheduling and real-time routing help drivers meet pick-up/drop-off times and get students to and from school safely. And bus drivers spend less time traveling from one stop to the next, meaning they'll save operational costs in the long run with a reduction in fuel costs.

 

What Type of Buyer Are You?

There are a few primary types of buyers who are looking to adopt school bus routing software. These buyers include:

  • Individual schools, usually private operations, managing their own bus(es).
  • A school system comprised of multiple schools whose fleets of buses are all managed by the county or municipality.
  • School bus management business contracted by municipalities or by private schools.

These different types of buyers have unique needs based on the nature of their operations.

Contract operations are becoming more and more popular as schools increase their outsourcing of bus management operations to them. These third-party firms need full software suites (bundled packages of fleet management applications for the whole business).

The systems these businesses use include bus routing, scheduling, and tracking, but also extend out to driver sourcing and management as well as rating and quote management and vehicle maintenance.

School-managed fleet operations are more concerned with capabilities related to route scheduling, driver communication and GPS tracking.

Market Trends to Understand

Even though you're specifically looking for school bus management software, it's important that you have familiarity with what's going on in the general fleet management market. Specifically, there are new software features that may lower your costs of operation even more:

Efficiency, sustainability and environmentally-aware fleet logistics. As awareness for environmental health continues growing, people are starting to take notice. From a school bus management perspective, current and potential faculty and parents of student (and even students themselves) care more than ever about the carbon footprint of the school's operations.

Your fleet of school buses might be one of the most obvious examples of your school's carbon footprint, so employing routing software to reduce fuel usage can go a long way in impressing environmentally-conscious constituents.

Performance metrics and reporting dashboards. You'll have a hard time finding a fleet management system that doesn't offer reporting and analytics capabilities. Performance data such as the average time between pick-up/drop-off locations or frequency of on-time arrivals can be analyzed to optimize routes and bus schedules. These systems can also measure fuel usage to determine the most fuel-efficient routes.

Mobile devices. All school bus drivers for your fleet should have a mobile device issued to them in case of emergencies. As such, support for mobile devices is increasingly popular in the larger fleet management software market. These apps allow drivers to be in constant communication with dispatcher as well as other drivers.

 

How it Works

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