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Solarvista
Solarvista
Solarvista™ is the world's first '2-in-1' field service management system that is built within, and provided with, 'no-code' application builder technology. It streamlines your field service operations by providing ready-made but ...Read more about Solarvista
Benchmark Gensuite EHS
Benchmark Gensuite EHS
Benchmark Gensuite's platform of digital solutions helps your company strengthen the foundation of its EHS, Sustainability & ESG program minimizing risk, enhancing safety programs, improving compliance and performance, and deliver...Read more about Benchmark Gensuite EHS
SafetyCulture
SafetyCulture
iAuditor by SafetyCulture is an inspection checklist application that allows users to build checklists, file reports and conduct inspections through a tablet or mobile phone. The solution is designed for a wide range of industries...Read more about SafetyCulture
UpKeep
UpKeep
UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep
Forms On Fire
Forms On Fire
Forms On Fire is a mobile app for capturing and dispatching mobile forms such as inspections, audits, safety reports, orders, and many other tasks. Designed for businesses in construction, agriculture, field service management, fo...Read more about Forms On Fire
InspectARide Vehicle Software
InspectARide Vehicle Software
Use InspectARide to make your vehicle inspections fast, accurate and go paperless. The easy to use program saves you time by allowing the inspector to quickly take pictures of the vehicles and create professional looking reports. ...Read more about InspectARide Vehicle Software
E-Data Now! Inspection Software
E-Data Now! Inspection Software
E-Data Now! Inspection Software is a quality inspection solution that provides businesses with the tools needed for carrying out inspections including scheduling, audit checklists, questionnaires, real-time data, reporting, mobile...Read more about E-Data Now! Inspection Software
Synchroteam
Synchroteam
Synchroteam is a cloud-based field service management and scheduling solution that caters to businesses of all sizes in field service industry that includes cleaning services, construction, electrical and HVAC. Synchroteam fe...Read more about Synchroteam
Vector EHS Management
Vector EHS Management
Vector EHS is a cloud-based safety management solution that allows organizations to record, track, and analyze incidents, inspections, hazards, observations, corrective actions, claims and more. EHS professionals can calculate i...Read more about Vector EHS Management
Home Inspector Pro
Home Inspector Pro
Home Inspector Pro is a solution that helps businesses manage processes for residential inspections and communicate with employees in the field. Key features include data synchronization, customer database, onsite printing, speech...Read more about Home Inspector Pro
FORM OpX
FORM OpX
FORM OpX is a field service solution that provides tools that aim to optimize the workflow involved in traditional field service operations. Based on a variety of responses, the system triggers events that are situationally approp...Read more about FORM OpX
QT9 QMS
QT9 QMS
QT9 Quality Management Software is a web-based QMS software used by companies to comply with ISO and FDA quality standards. The software is available for deployment either on-premise or in the cloud. The tool eliminates the need f...Read more about QT9 QMS
Accela Building
Accela Building
Accela Building is a cloud-based solution that helps small to large government agencies track and manage permit applications of construction projects. Key features include process automation, site inspection management, fee calcul...Read more about Accela Building
SmartGov
SmartGov
SmartGov?is a cloud-based and mobile enabled platform that maximizes process efficiencies, reduces operating costs and provides online, self-help tools for your community with configurable forms and templates to manage permit proc...Read more about SmartGov
Formotus
Formotus
Formotus is a cloud-based solution that assists businesses of all sizes with form creation and data collection. Key features include workflow management, data storage, compliance management and collaboration. The Formotus pl...Read more about Formotus
CityReporter
CityReporter
CityReporter is a cloud-based solution that assists local governments and contractors with safety, maintenance, and compliance inspections. It includes inspection management module for building and construction permits, parks and ...Read more about CityReporter
Permit-LV
Permit-LV
Permit-LV is an on-premise solution that enables small businesses to track and manage inspections across properties. It allows enterprises to inspect buildings to meet requirements, track approvals from departments and approve or ...Read more about Permit-LV
EHS Insight
EHS Insight
EHS Insight is a cloud-based environmental health and safety (EHS) and quality management solution. It helps clients track environmental effects, manages security and risks and ensures compliance with requirements. EHS Insight of...Read more about EHS Insight
Fluix
Fluix
Fluix is a no-code, simple-to-use software solution that helps companies to digitize documents and automate routine tasks, all in one place. We solve the pain points of office and field teams who want to deliver faster and gather...Read more about Fluix
Link Inspect Pro
Link Inspect Pro
Link Inspect Pro is a cloud-based inspection management solution that helps small to large enterprises conduct inspections across residential, commercial and industrial properties in compliance with industry standards. It enables ...Read more about Link Inspect Pro
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Buyers Guide
Last Updated: July 13, 2023Whether managing a fleet of taxis, manufacturing a product, or monitoring a supply chain, inspection is a vital checkpoint in every industry and business model.
The first thing that may come to mind when you hear the word "inspection" is a checklist to tick off. In reality, an inspection involves much more than checking boxes—there are workflows to create, tasks to assign, reports to write, and not to mention, a huge volume of data to collect for regulatory compliance and process/product improvement.
You can't do all of the above while also staying one step ahead of your competition if your inspection process still lives on pen and paper. Using a software tool, however, can ensure that inspection doesn't become a bottleneck that slows down your time-to-market.
But, before you set out exploring all the options available there are a few things you need to know, such as the common features to look for and considerations to weigh when choosing a vendor.
We've created this Buyers Guide to detail everything you need to know before making the final purchase decision.
Here's what we'll cover:
What is inspection software?
Inspection software is software that allows users to digitalize all or part of their inspection process, which comprises functions such as managing schedules, conducting timely inspections, creating checklists, and storing and tracking documents. This type of software helps businesses save time, manage compliance, and reduce human effort by automating inspection-related tasks.
Pre-trip fleet inspection using Whip Around
Common features of inspection software
Different vendors offer different features in their inspection software. Selecting the right tool for your business is easier when you know what the common features are and what they do. Here's an overview.
Inspection task management | Create, view, manage, and complete inspection tasks to reduce chances of making manual errors. |
Customized inspection templates | Use customizable, built-in templates for specific tasks; add appropriate questions/options to templates. |
Offline inspection | Perform inspection activities even when not connected to the internet. |
Inspection reminder | Receive alerts about pending/upcoming inspection activities through in-app pop-ups, email reminders, or text messages. |
Schedule recurring tasks | Create and schedule recurring tasks. When you complete a task, the software reschedules the task automatically for future inspections. |
Reporting | Create, download, send, and save copies of all your inspection reports for future reference. |
What type of buyer are you?
Before you start evaluating inspection software options, you'll want to know what buyer category you belong to. Most inspection software buyers will fall into one of the below categories:
Small businesses (1-49 employees): These buyers have simple requirements; they're looking to improve their inspection activities. Most are currently using manual methods, so the transition to an automated tool should be gradual and methodical. They should start with the basic inspection features, such as inspection task management and customized templates.
Midsize businesses (50-999 employees): These buyers require additional features because they deal with a relatively higher volume of customers, suppliers, and vendors. They may operate out of multiple facilities and require additional features such as offline inspection, inspection reminder, and recurring task scheduler.
Large businesses (1,000+ employees): These buyers benefit by using a single system to handle relative/adjacent functions, which are more granular given the scale of operations. The main benefit is the centralization of data exchange across teams or departments. They can opt for a complete operations management suite that includes inspection as a built-in module.
Benefits of inspection software
While some of the benefits of inspection software may be clear from our discussion above, we've called out the most notable ones below:
Speed up daily inspections: The right inspection software can bring down your daily workload significantly. It can reduce the time needed to do all tasks and speed up results.
Meet compliance requirements: Depending on your industry, you may have specific regulations that govern aspects such as workplace, environment, or product safety. While the software will help build workflows for necessary inspections and schedule tasks, its centralized data management will ensure that you have all the necessary information to produce when demanded by authorities.
Key considerations
Here are some important things to look out for before you purchase inspection software:
Mobile app availability: If you are constantly on the move, then mobile apps can be useful for you. Check whether the inspection software you're considering offers access on mobile devices such as iOS and Android smartphones/tablets. The mobile app will help you perform audit and inspection tasks from any location.
Customer support: Ask software vendors if they offer support 24/7, only during business hours, or not at all. Also, ask about available support modes, such as email, phone, or live chat.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.