About Roomzilla

Roomzilla is a meeting room booking solution for spaces of all sizes. The solution can help businesses efficiently manage meeting rooms, hot desks, shared offices space, items, and electronic equipment. Features include filtered search functions, tablet check-in functionality, contact-free email check-in, booking reports and insights, plus more. The Roomzilla platform integrates with Google Calendar and Office 365 systems. 

With this solution, workspace administrators can create and customize room types and other resources, such as conference rooms or classroom and lab equipment. An admin approval queue is available on Roomzilla, which allows admins to approve or reject requested reservations. Personalized messages can be created and used when reser...


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Supported Operating System(s):

Web browser (OS agnostic)

7 Reviews of Roomzilla

Average User Ratings

Overall

4.43 / 5 stars

Ease-of-use

4.0

Value for money

5.0

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(4)

4

4 stars

(2)

2

3 stars

(1)

1

2 stars

(0)

0

1 stars

(0)

0

Likelihood to Recommend

Not likely

Very likely

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Showing 1 - 7 of 7 results

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November 2019

Risa from Bottom Line

Company Size: 51-200 employees

Industry: Non-Profit Organization Management

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Functionality

5.0

November 2019

Easy Way to Book Rooms and Schedule Meetings

Pros

Roomzilla has a user friendly interface that allows users to quickly and easily book rooms in advance, for recurring meetings, or on the fly. It's easy to add time or reduce time on meetings and it's great that it links to Outlook.

Cons

I wish there was a way to alert people inside the room that their reservation is coming to a close (maybe with a visual cue?). I also wish it were possible to change meetings if you were not the person who originally booked it (maybe with a code from the original booker?) so that unused rooms can be shared with others.

Response from Roomzilla

Replied November 2019

Thanks for taking the time to leave us this feedback. Its great to hear that you are enjoying the Outlook integration and you find our system to be quick and friendly. We do not currently offer a visual queue but with the room displays we do have audio notification, these ring 5 minutes before the end of a booking. The idea that a host could pass off their reservation is certainly something we will consider,

March 2020

Matt from INDUSTRY

Company Size: 51-200 employees

Industry: Commercial Real Estate

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

March 2020

Roomzilla Is A Perfect Fit

The Roomzilla customer service team is amazing and usually respond in less than 24 hours with full details of what is being addressed. I cannot stress enough how much this platform has helped us. We run several multi-tenant co-working spaces that needed an online booking platform for our conference rooms. We already had room booking displays on the conf rooms, but these did not have a web platform for booking. After doing a bit of research, I stumbled across Roomzilla. It is a stand alone system that does not require you to buy their hardware. Just integrate with office365 or g-suite calendar for booking. It works wonderfully for all our tenants. Easy to book and easy to track rooms.

Pros

Roomzilla has made conference room booking more efficient and less time consuming for our management staff and more importantly our tenants. The web user interface is easy to use. No instruction needed. Easy to book and easy to set up. Integration takes MAYBE 30 min.

Cons

We have had several hiccups along the way as one of our properties is very large and appears to overwhelm the Roomzilla platform from time to time, BUT they are actively working on it and should be running full steam shortly.

Reasons for Choosing Roomzilla

Stand alone system. No expensive equipment to buy. Easy integration. No yearly contract. Easy for our tenants to use, no lengthy tech training needed.

November 2019

Patricia from Bottom Line

Company Size: 51-200 employees

Industry: Non-Profit Organization Management

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

2.0

Customer support

4.0

Functionality

3.0

November 2019

Roomzilla: Great in Theory, Hard in Practice

It helps keep everyone on the same page, but it's realizing it's full potential with all of the kinks.

Pros

Helps to keep everyone on the same page. It was better than our old system of using Outlook Calendars.

Cons

Inconsistent in output, and unreliability in some features working. Ex: It should sync with my outlook calendar, but I found when I do that it's hard to cancel or change meeting spaces. I eventually have up trying to use the feature.

September 2019

Courtney from Bottom Line

Company Size: 51-200 employees

Industry: Non-Profit Organization Management

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

3.0

Functionality

4.0

September 2019

Book rooms quick, but some glitches

Except for the glitch I mentioned, it's pretty solid.

Pros

I like that it can be integrated with Outlook so you can book a room as soon as you schedule a meeting. I also like that you have the option to book in advance or claim a free room on the spot if it's open.

Cons

It's hard to reschedule rooms if your meeting changes. You have to find your reservation email or have a new one sent to you, then cancel the reservation and re-book the room for a new time. I feel like there has to be a way to do this directly on the roomzilla website and not through emails.

Response from Roomzilla

Replied November 2019

Thank you for taking the time to leave us this feedback. It's great to hear that you are continuing to enjoy our Outlook integration. We do understand your frustration with the email confirmation for deleting reservations I should say that this is actually a feature that has been selected on your page. If you are helping with the management of your page please get in touch with us so we can change these settings for you. Thanks again for your feedback and we look forward to hearing from you.

November 2019

Jessica from Bottom Line

Company Size: 201-500 employees

Industry: Higher Education

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Functionality

5.0

November 2019

Allows me to better plan my days

Pros

-love that I'm able to connect roomzilla with my outlook so that I can easily see what rooms are available -cancelling meetings are simple -ability to share confirmation with other team members - easy to check in on the ipads

Cons

-I wish there was an app for on phone - I wish a was able to make future reservations on the ipads

Response from Roomzilla

Replied November 2019

Thanks for taking the time to leave us this feedback. It's great to hear that you are enjoying our Roomzilla platform. I am also happy to say that we do have a mobile application on our road-map, we will be producing that during 2020 .

January 2018

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

4.0

Functionality

5.0

January 2018

Great Room Reservation Tool

Pros

Our co-working spaces uses this tool for booking meeting rooms. It's very easy and convenient. I love the integration with the iPads next to each room so that when you check-in the info is updated on the website. It's also good cause it shows the capacity of each room, picture, ... etc.

Cons

There is not much that I hate about it. Possible one improvement that could be made is during scheduling a meeting. When you're inside the scheduling page of a room, you dont have full visibility over the time slots available. So when you choose an end time it might tell you that your reservation finishes at during another reservation. It should prevent from choosing such times in the first place.

Response from Roomzilla

Replied November 2019

Thank you for taking the time to leave us this feedback. It's great to hear that you are enjoying your experience with us so far. We completely agree that having a notification/warning when a pending reservation overlaps another. This has been added to our Development list to be discussed soon. Thanks again for your continued support of Roomzilla!

November 2019

Erika from Bottom Line

Company Size: 51-200 employees

Industry: Non-Profit Organization Management

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Functionality

5.0

November 2019

Roomzilla

Pros

It is very easy to use and understand. I appreciate that we receive confirmation emails once we schedule a meeting.

Cons

I don't like that it sends another calendar invite from the room I scheduled my appointment in. It makes it confusing for those looking at my calendar.