Finding software can be overwhelming. Software Advice has helped hundreds of property managers find the right lease management software to find the best tenants and improve communication.

Showing 1-20 of 149 products

Buildium

Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully remote, including online rent... Read more

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Recent recommendations: 220 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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SimplifyEm Property Management Software

SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read more

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Recent recommendations: 133 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Yardi Breeze Property Management

Yardi Breeze is property management software built exclusively for small to mid-size businesses. Yardi Breeze offers features such as autocomplete address lookups, data import utility, home screen dashboard, drill-down reporting and... Read more

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Recent recommendations: 130 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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AppFolio Property Manager

AppFolio provides property management software that allows property managers and owners to market, automate and manage tasks related to their apartments, residential properties, commercial property, student housing or other property. The... Read more

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Recent recommendations: 74 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Propertyware

Propertyware is a cloud-based, end-to-end property management software that helps property managers and operators scale their businesses with several different property types, including mixed portfolios. Propertyware’s platform... Read more

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Recent recommendations: 40 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Rentec Direct

Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no term... Read more

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Recent recommendations: 35 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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PayHOA

Pay HOA is a cloud-based homeowner association (HOA) solution which assists property managers with rent collection, invoicing and e-filing. Its key features include online payments, survey collection, tenant engagement tracking and... Read more

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Recent recommendations: 29 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Storage Commander Cloud

Storage Commander is an on-premise and cloud-based solution that enables businesses to manage self-storage operations, online rentals, maintenance costs and more. It uses global data centers, Europay, MasterCard, Visa (EMV) chip technology,... Read more

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Recent recommendations: 28 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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Easy Storage Solutions

Easy Storage Solutions is a cloud-based property management system for self-storage companies. The system features a website that supports credit card processing as well as online payments and booking. The solution can send tenants... Read more

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Recent recommendations: 24 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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ResMan Property Management

ResMan is the industry-leading property management platform preferred by owners, operators and investors across the multifamily, affordable and commercial real estate marketplace. Our platform is built for the evolving needs of your... Read more

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Recent recommendations: 22 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Rent Manager

Rent Manager is a software system for both residential and commercial real estate companies. The financial accounting component of Rent Manager has full integration and includes standard functionality such as a general ledger with... Read more

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Recent recommendations: 22 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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ManageCasa

ManageCasa is an intuitive, interactive, and automated Property Management platform specifically designed for Property Managers, Associations and Landlords seeking an all-encompassing web and mobile approach to increase efficiency... Read more

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Recent recommendations: 21 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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SKYLINE Software

SKYLINE from SS&C Technologies is a web-based property management and accounting solution suitable for small to midsize real-estate firms. Designed to handle an array or key operations, SKYLINE is capable of offering integrated tools... Read more

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Recent recommendations: 17 recommendations

Platforms: Win
Deployments: CloudOn premise
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Building Stack

Building Stack is a cloud-based property management solution suitable for businesses of all sizes. Key features include lease management, employee management, building maintenance, automated listing postings, tenant communication and... Read more

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Recent recommendations: 16 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Innago Tenant and Property Management

Innago offers a cloud-based property management platform for landlords with small to midsize property portfolios. With Innago, users can collect rent, manage leases, collect signatures and manage tenants. Landlords can collect rent... Read more

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Recent recommendations: 13 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Condo Control Central

Condo Control Central is a property management solution that provides an online communication and management platform for condos. It offers an online discussion forum, amenity booking, concierge management and more. An online file... Read more

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Recent recommendations: 10 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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FRONTSTEPS

FRONTSTEPS solutions improve communities by streamlining communication from management offices to homeowners. FRONTSTEPS provides an inclusive system for communities including accounting, communications, day-to-day operations, and... Read more

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Recent recommendations: 10 recommendations

Platforms: MacWinLinux
Deployments: CloudOn premise
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PayProp Canada

PayProp is a cloud-based property management solution designed to help property managers collect, match and reconcile rental payments for their properties. Key features include payment automation, audit logging, arrears management... Read more

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Recent recommendations: 10 recommendations

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Deployments: Cloud
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MultiSite Systems

Multisite Systems is a cloud-based affordable housing property management solution that helps property management organizations manage properties with multiple layers of tax credits. Features include portfolio management, maintenance... Read more

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Recent recommendations: 8 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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INFO-Tracker™

INFO-Tracker by Netintegrity Inc. is a cloud-based property, accounting and maintenance management system that designed for midsize and large Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read more

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Recent recommendations: 6 recommendations

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Buyers guide


Last Updated: August 12, 2020

Imagine tracking your real estate and lease details manually. Could you keep all the important dates, rent payments, and tenant information straight? Could you truly manage your entire portfolio without help?

Lease management software, or lease administration software, helps track all of these details in a centralized location, and it goes further to offer notifications and visualization into the efficiency and profitability of your lease activities.

So not only is it a repository of searchable data; lease management software also gives you a valuable overview of the health of your portfolio.

This guide can help you determine the features and aspects to keep in mind while considering software.

We’ll cover:

What Is Lease Management Software?

Aimed at various types of professionals, lease management software stores important data about leased property or equipment and often the associated financial and legal information.

In general, the key benefits of using lease management software is:

  • Saving time by retrieving lease dates, clauses or other information quickly. If a mobile app is included, this data is accessible at nearly any moment.
  • Saving effort by having dashboard-style information about your portfolio in a centralized system.

Dashboard in Buildium lease management software

Listing of leases with status and date notifications in Buildium

In most systems, much of the core accounting calculations, such as straight-line rent, can be performed automatically. The variety of available applications within lease management software makes it flexible and adaptable to any kind of lease activity.

Common Features of Lease Management Software

These systems can include several types of functionality, but in general, the following features are common:

Document storage and management

Document storage helps keep your leases secure, and users can add new documents or perform a search to pull up any specific details from a laptop or mobile device.

Lease clauses

Instead of simply storing leases as text, many systems can move clauses into groups so users can find specific language or generate reports.

Notifications and Alerts

Each lease includes several important dates, such as those for rent increases, consumer price index changes, tenant improvement allowances and more. Alerts can often be scheduled automatically and delivered via email or other methods.

Accounting

Lease accounting requires a significant deal of compliance practices, which is why software typically helps remain compliant with FASB and IASB lease standards. In addition, systems often includes core features like payment tracking and invoicing.

Marketing

Some systems offer marketing tools to help landlords find tenants using online leasing. Prospective tenants can complete online leases with e-signature technology to save time.

Mapping

For those with multiple properties across a large geographic area, lease management software can visualize your portfolio on a map, often with color-coded tags to identify the status or type of each property.

Reporting

A lease management system contains a wealth of data, and users can generate different types of reports to reveal any trends in your portfolio—whether it’s financial or pertains to inventory of space.

Lease management software can also integrate with other key parts of your operational software, such as:

These integrations help to centralize all lease data with building systems and costs to make more informed, holistic business decisions.

What Type of Buyer Are You?

Depending on the type of real estate or assets you are leasing, software will offer specific benefits:

Residential Property Managers. These professionals need a property management system that automates common daily tasks for multi- or single-family properties, and a valuable part of that platform is lease management. You may find stand-alone lease management software can meet your needs by handling the maintenance of lease documents and allowing renters to review and sign leases remotely.

This lets tenants move-in quicker, and frees managers or owners to focus on other aspects of their portfolio.

Corporate Real Estate Executives. CRE professionals must keep a close eye on their company’s entire real estate portfolio to stay on top of important dates or opportunities.

A lease management system can offer a bird’s-eye view of all lease activities to help identify strategic cost-saving opportunities or make decisions that increase profitability.

Equipment Leasing. Companies often execute leases for assets other than real estate, such as equipment—whether it’s machinery, tools, vehicles or other types.

Tracking these leases can be more complex, and lease management software offers information about the equipment’s location, status and important dates.

Market Trends You Should Understand

The Financial Accounting Standards Board and the International Accounting Standards Board have issued updates since 2010, likely causing a boost in the adoption of lease management software to help companies remain compliant.

Here is some extra details about the most recent changes you should know about:

2016 Changes to the FASB and IASB require that companies must now report all assets or liabilities stemming from lease transactions on balance sheets, including any real estate or equipment leasing.

These new regulations go into effect starting January 2019 for private companies and December 2018 for public companies. 

Compliance to these new changes will require greater effort in accounting, and many real estate professionals are preparing for these changes by adopting new software built with these specifications in mind.

How Is It Priced?

Lease management systems can be offered stand-alone or, typically, within a property management suite. Therefore, the pricing can vary depending on how robust you need the solution to be. 

For most systems, monthly or annual subscription fees based on the number of users or leases. 

Like most other software markets, deployments can be:

  • On-premise, where the system is implemented at the site of the company's facilities.
  • Cloud-based, where the system is located at the vendor’s site, but accessible by the company via the web.

Cloud-based options are often aimed at smaller companies since they require a smaller upfront investment. In addition, upgrades and maintenance are handled on the vendor’s side, so organizations without a dedicated IT department can generally avoid the technical issue that can occur by hosting the software on-site.

On-premise systems, however, often include a larger upfront cost from a perpetual license, and potentially, upgrade charges, maintenance fees, customizations, and implementation services. Some companies prefer these deployments because they can hold onto their data on-site.