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Toast POS
Toast POS
Toast POS is a flexible system built exclusively for restaurants and the food service industry. Offering tools like online ordering, delivery, takeout, mobile app ordering, contactless payments, and e-gift card purchasing, this so...Read more about Toast POS
KORONA POS
KORONA POS
KORONA POS provides point of sale software, inventory management, and CRM services for all types of retailers, such as convenience stores, liquor shops, and QSRs. The POS software also caters to museums, theme parks, and wineries ...Read more about KORONA POS
GoFrugal
GoFrugal
Gofrugal POS is a hybrid point of sale (POS) solution that helps retailers across various industries, to manage their distribution and billing routines and automate financial transactions. The solution can be deployed either on-pr...Read more about GoFrugal
Epos Now
Epos Now
Epos Now POS systems are an effective business management, sales, and payment solution for single-site, multi-site, and online businesses. Popular with retailers and hospitality businesses in many industries, Epos Now POS systems ...Read more about Epos Now
CAKE POS
CAKE POS
CAKE provides an easy-to-use POS that owners will learn like a pro in a short amount of time. The restaurant management system takes care of everything in one place with integrated online ordering, curbside pickup, reservations, ...Read more about CAKE POS
MYR POS
MYR POS
MYR POS is a cloud-based point of sale solution and was created specifically for the quick-serve and fast-casual restaurant segments. Customers typically include coffee shops, salad bars, pizza stands, ice cream shops, food trucks...Read more about MYR POS
BatchMaster ERP
BatchMaster ERP
BatchMaster Software offers process manufacturing software solutions for the food, chemical, nutraceutical and pharmaceutical industries. Users can run the manufacturing application with QuickBooks, Sage 100&300, Microsoft Dynamic...Read more about BatchMaster ERP
Simphony POS
Simphony POS
Simphony POS, from Oracle MICROS is a restaurant management system designed to help restaurants, cafes, bars, hotels, resorts and casinos manage orders, inventories, menus and more. It enables businesses to process online payments...Read more about Simphony POS
PRIMS
PRIMS
PRIMS or "Product Recipe Ingredient Management System" is recipe management software for programmable logic controller-based ingredient batching systems. It offers recipe management, batch management, inventory control, lot tracki...Read more about PRIMS
When I Work
When I Work
When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work le...Read more about When I Work
NutraSoft
NutraSoft
NutraSoft Premium/Ultimate is a food & beverage manufacturing ERP for small to medium sized food & beverage businesses who are looking to manage and grow their operation, increase margins, analyze and improve their production proc...Read more about NutraSoft
Aloha EPOS
Aloha EPOS
Aloha EPOS is a cloud-based software that helps businesses in the hospitality industry manage point of sale operations across multiple locations. The application enables organizations to handle the tableside ordering, sort seating...Read more about Aloha EPOS
Skello
Skello
Skello is a SaaS HR management solution built to optimise and automate the organisation of shift workers, from scheduling to payroll preparation. It helps over 10,000 customers make the best decisions by freeing them from the ment...Read more about Skello
Cybake
Cybake
Cybake bakery software is used by retail and wholesale bakers to control their operations, cut admin, improve efficiency and increase sales. With a large user base and unrivaled customer support, Cybake manages everything from or...Read more about Cybake
Data Navigator
Data Navigator
Data Navigator is an on-premise solution that helps food manufacturing businesses collect data, manage process control and maintain food quality, among other administrative operations. It provides barcode scanning capabilities, wh...Read more about Data Navigator
Wherefour
Wherefour
A manufacturing ERP/traceability system that enables your team to perform batch and lot track/trace, inventory control, formula management, batch and variance costing, customer ordering and vendor purchasing. Automate your data ...Read more about Wherefour
Cassa In Cloud
Cassa In Cloud
Cassa in Cloud is a cloud-based store management solution that includes electronic invoicing and receipts, gift card management, loyalty programs, barcode/ticket scanning, commission management, and customer accounts. The software...Read more about Cassa In Cloud
Connecteam
Connecteam
Connecteam was designed and built as a true all-in-one solution. Easily engage and manage non-desk employees with a true all-in-one mobile app. Connecteam offers a powerful, mobile-first platform that helps improve communication, ...Read more about Connecteam
PanificioInCloud
PanificioInCloud
PanificioInCloud allows businesses to generate printing labels for bakeries....Read more about PanificioInCloud
nutraCoster
nutraCoster
nutraCoster performs nutrition analysis and product and menu costing. It creates fully compliant nutrition facts labels for the US, Canada and Mexico. It includes unlimited free support and provides frequent automatic free updates...Read more about nutraCoster
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Buyers Guide
Last Updated: March 16, 2023Not all businesses can date their origins to ancient Egypt, but people been baking since at least 3,500 B.C. And oh, how far we've come.
Breads, scones, muffins, bagels, cakes, cookies, tarts and pies can all help bakeries make a name for themselves. But behind the scenes, it's the bakery software that's really running the show.
Bakery software gives bakery owners, operators and managers the ability to streamline operations with automation, while also improving customer experiences. Bakery systems enable bakers to get rid of paper-based bakery orders, manual spreadsheets for inventory and scattered recipes. Bakery management software centralizes all this information, along with valuable customer and delivery data, for easy access across devices.
But, there's a lot of different bakery software on the market. And not all these systems are necessarily a fit for your business. For example, some systems are more focused on catering and delivery-based baking businesses, while other systems are a better fit for walk-in neighborhood bakeries. Read on to learn which system and key features you need.
In this guide, we'll cover:
Common Features of Bakery Software
Benefits of Adopting Bakery Software
Market Trends to Understand in Bakery Software
What Is Bakery Software?
Bakery software enables businesses to automate tedious manual processes, which removes human error and leads to better overall customer experiences. These bakery systems help manage inventory for all the various ingredients and products used at a bakery. This software also provides a centralized database for managing regular accounts and repeat customers. This way, bakers can spend more time ensuring that their product is top notch and that their customers are having an amazing experience.
Most bakery systems feature capabilities to support both in-store and catering-based operations. This includes managing calendars for one-off and repeat pick-ups and deliveries. Point of sale components, like those used by restaurant operators, are a key feature that supports in-store bakery sales.
Regardless of what you choose, your new bakery software should enable you to:
Better track ingredient inventories
Set schedules so that baked goods are ready on time
Assign prices to recipes for detailed analysis on financial health
Ensure proper staffing to accommodate the requirements of the day
Optimize processes and experiences for in-store and pre-ordered sales
Common Features of Bakery Software
Bakery software provides users with the tools necessary to optimize key processes of the baking operation in order to achieve business success. Key features include:
Recipe management | Store detailed recipe information, including ingredients and amounts/ratios. Include costing so you get an accurate projection of costs for each product and/or batch of product. |
Inventory management | Track the quantity of every ingredient and product you have on hand. |
Order management | Centralize all outstanding bakery orders into a searchable database and calendar. Gather critical information such as order details, customizations and customer and delivery information. |
Production scheduling | Set a schedule for when processes must be completed to ensure baked goods are ready when expected. Leverage upcoming production schedule to ensure proper inventory and staffing. |
Forecasting | Accurately project upcoming needs to ensure the right amount of inventory is on hand. Reduce overbuying to avoid losses from food spoilage. |
Vendor management | Create a centralized database to house information on all the vendors used to purchase ingredients, paper goods and other products. |
Point of sale | Complete transactions at your bakery store or off site at mobile locations such as farmers markets. |
Online ordering | Enable repeat and first-time customers to place bakery orders online. Set pickup/delivery dates and times. |
Nutritional information | Track the nutritional information for all ingredients that go into a product. |
Let's take a closer look at some examples of the three must-have features for your new bakery software:
Recipe management
Recipe management capabilities help standardize the baking process so bakeries can achieve sought after consistency. And by adding cost information, bakers can get an accurate count on their margins for every product.
Example of recipe management via CakeBoss
Inventory management
Accurate inventory counts are crucial for bakeries, and restaurants in general, to ensure all ingredients are in stock. Inventory systems found in bakery software can include in-house inventory, supplier/vendor information for reorders and current and past orders.
Example of inventory management via BakeSmart
Order management
Bakery operations need a detailed account for every product they must produce in a given time. This includes one-off customer orders (accounting for any customizations), regular customer orders and products for the storefront. Order management features house the core information such as quantities and varieties.
Example of order management via FlexiBake
What Type of Buyer Are You?
There are many different types of bakery businesses out there, and these different types of bakeries require different bakery management software. It's important to realize the distinct nuances that make up your bakery business and how that affects your software needs. Some of these distinctions include:
Single-location storefront bakery. If your bakery operation consists of a single location from which you sell primarily to walk-ins, your bakery software should be more heavily focused on point of sale. You'll still want must-have bakery features such as recipe, inventory, and order management, but a focus on POS will better assist employees completing many transactions throughout the day at the register.
Offsite bakery. If you operate a bakery that primarily supplies restaurants, cafes and custom orders, you'll want all the specialized capabilities of bakery software. Recipe, inventory and order management functionality will build a firm foundation for you to build your business.
Multilocation bakery. Bakery businesses with multiple locations are primarily concerned with integrating business information from all locations into a centralized database. This enables the necessary transparency to optimize the business across all operations.
Benefits of Adopting Bakery Software
Regardless of which type of bakery software buyer you are, the benefits that these systems bring your organization are similar across the board. These benefits include:
Greater organization. By integrating changing daily orders with repeat, everyday baking prep, bakeries can leverage bakery software to find greater organization. Stop running out of best sellers—and don't miss another order deadline.
Newfound forecasting capabilities. Better understand upcoming business needs to ensure your bakery is ready for the tasks at hand. This includes ingredients and necessary food prep, labor, packaging and delivery capabilities. By accurately forecasting these needs, inventories can be properly stocked, employees can be on hand and managers can get an accurate picture of what's coming down the pipeline.
Improved customer experiences. Operating with greater efficiency will enable bakery managers to focus on ensuring quality product and exceeding customer needs. All these newfound capabilities will lead to a greater overall experience for customers, whether they're walk-ins or repeat visitors.
Market Trends to Understand in Bakery Management
Mobile POS. Bakeries and other restaurants are turning to mobile POS (mPOS) systems for many newfound operational advantages. These mPOS systems operate on tablets and phones, enabling businesses to save from buying costly countertop POS hardware. The mobility of mPOS also enables bakeries to easily sell at farmers markets, pop-ups and other off-location settings.
Delivery management. Bakeries that have other businesses as primary customers often fulfill these orders via delivery. Some bakery management software includes delivery management capabilities so that delivery details integrate with production calendars to provide one unified front for bakery managers.