Workgroups DaVinci Software


 

Workgroups DaVinci is a project management solution that offers the option of on-premise or cloud-based deployment. It’s suitable for the creative services and marketing teams of midsize and large companies.

This system offers workflow tools to manage the production of print, interactive, photo, video and other types of media. Dashboards can be configured based on the user that is accessing them, and terminology can also be customized. Built-in digital asset management centralizes files from multiple servers and cloud storage.

Scheduling takes place on a calendar interface that shows availability indicators. An integrated proofing and approval workflow application is accessible on iOS and Android devices as well as desktop computers.

Workgroups DaVinci offers integration with systems such as Adobe Creative Cloud, Adobe Marketing Cloud, Microsoft Office, as well as a variety of ERP, CRM and accounting solutions.

 

Workgroups DaVinci - Customer request portal
 
  • Workgroups DaVinci - Customer request portal
    Customer request portal
  • Workgroups DaVinci - Digital resource finder
    Digital resource finder
  • Workgroups DaVinci - Jobs list
    Jobs list
  • Workgroups DaVinci - InDesign plugin
    InDesign plugin
  • Workgroups DaVinci - iPad
    iPad
  • Workgroups DaVinci - Workload availability
    Workload availability
Supported Operating System(s):
Mac OS, Web browser (OS agnostic), Windows 8

10 Reviews of Workgroups DaVinci

Showing 1-10 of 10

 

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Laura from Easterseals Midwest
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

August 2017

August 2017

Sold as a turn-key creative project management platform...it's not

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

offered large file storage.

Cons

Not a turn-key platform (it's sold as that)
, was not usable and refunded us nothing
None of the staff stuck around so it was passed off to people who didn't know the history
Very complicated infrastructure and constant errors resulting in my team losing trust in the product
Project Management didn't follow thru, high internal turnover rate so no one knew what anyone was doing
CEO/Sales kept thousands of dollars from a nonprofit that couldn't use the system

We may not get our money back, but the most responsible thing I can do is let others know what they're getting into. I would highly discourage anyone from using this platform.

Source: GetApp
 

Shelby from Service Express, Inc.
Number of employees: 201-500 employees Employees number: 201-500 employees

June 2017

June 2017

Helps us keep ongoing projects in one area and cuts down on back and fourth during approvals.

Ease-of-use

Functionality

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Pros

Ability to annotate directly on documents. Keeping past versions with the current version and being able to compare versions against each other.

Cons

Cannot chat within the annotation software unless you are set as a reviewer for that specific round. Can't tag people with and @ to notify them if a question is asked.

Source: Capterra
 

Brad from Federated Co-operatives Limited
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

June 2017

June 2017

Very positive

Ease-of-use

Functionality

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Value for Money

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We now can pull anayltics or metrics for the purposes of performance reviews or reporting. The workflows allow us to better prioritize high strategic from straight to production type jobs or projects

Pros

The ability to control workflows and internal processes. We like the fact that all jobs are tracked and can referenced easily

Cons

The need to have everything customized. Developer rates are very expensive so we are reluctant to get too much customization work done

Source: Capterra
 

David from Robert Bosch Tool Corporation

May 2017

May 2017

Good program with many features. Easy adoption and being adopted globally.

Ease-of-use

Functionality

Product Quality

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Value for Money

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Better project management workflow and communication.

Pros

24/7 access and web-based function. Solid project coordination tools and training. Strong asset management tools.

Cons

Technical support has been spotty with changes in personnel at Meta Communications. We need more consistent and timely support. Contact our lead administrator about this.

Source: Capterra
 

Shelby from Service Express, Inc.
Number of employees: 201-500 employees Employees number: 201-500 employees

May 2017

May 2017

Able to streamline reviews and approvals and get more done in a shorter time.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
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Quality
Value for Money
Value
Support

Easier to gain feedback from managers, feedback is shown in the exact place where the change needs to be made instead of in an email or over a conversation. Our team's workflow has improved, less back and fourth between approvals. Deadlines and reminder emails keep us on track.

Pros

I like holding all elements of a job in once place. And keeping the different versions of the proofs stacked on top of each other. The way to mark up documents in a proof has cut down on a lot of back and fourth between team members. I know exactly where to make a change on a document, flyer, ad etc. Customer support has been awesome and super quick responding to our help tickets!

Cons

It can be frustrating that making changes to an existing template does not update all current jobs using that template. Especially when there are 20+ jobs that are affected. The app times outs / crashing if there is inactivity. I must restart the app 3-5 times a day. Not sure if this is a Mac issue.

Source: Capterra
 

Niki from Service Express
Number of employees: 201-500 employees Employees number: 201-500 employees

May 2017

May 2017

The experience has been great. Customer Service is amazing!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
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Quality
Value for Money
Value
Support

Organization for project management and software proofing

Pros

I love the proofing system. That has helped our group become more organized and efficient. Being able to copy a link right into the proofing system has been a huge time saver. Also the ability to edit a template per job allows for a lot of customizability.

Cons

The software is a little clunky still. I would love to see a more modern look and feel for the user face. Also there are some clunks when it comes to Mac users.

Source: Capterra
 

Lindsey from Abingdon Press
Number of employees: 51-200 employees Employees number: 51-200 employees

January 2017

January 2017

Strong Customer Support

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
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Functionality
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Quality
Value for Money
Value
Support

Every software takes time to learn and use, what makes the experience quicker is having a good customer support at your fingertips. The customer service for Workgoups DaVinci has helped me with each question I had. They were polite, patient and thorough.

Pros

The proofing capabilities are fantastic. They have consolidated traffic, kept us on schedule and minimized our emails. It's the best part of the software.

Cons

While the design is simple, it's not as intuitive as you think. There are not column headers on the dashboard and if you click on the job number, name or button it will take you to a different task or identifier.

Source: Capterra
 

David from Billy Graham Evangelistic Association

December 2016

December 2016

We love it!

Ease-of-use

Functionality

Product Quality

Customer Support

Ease-of-use
Usability
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Davinci has transformed our workflow. Projects move much faster from start to finish. Approvals are quicker and more concise.

Source: Capterra
 

Paul from Bosch

October 2016

October 2016

Collaboration tool works well

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
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Quality
Value for Money
Value
Support

We have a few months of experience in for this tool, and thus far it is working well. There is a learning curve with it, and that has been a hurdle. But, like other software, the more you use it, the more comfortable you are with it. There are a few tweaks I'd like to see in it, but, by and large, it has served its purpose. (I put a "3" on Value for Money, but, frankly, I was not involved in the purchase aspect of the software, so I have no idea what the value for the money actually is.)

Pros

Enables collaboration across functions inside the company, and with outside vendors.

Cons

Not as flexible, at least out of the box, as I'd like it to be. Also, I work with project numbers, and I'd like a project number to be associated with every email and piece of communication, and that doesn't happen. We have many projects that are similar and have similar titles. I'd be able to better distinguish which project is what if it always also referenced a project number.

Source: Capterra
 

Kelly from Des Plaines Public Library
Number of employees: 51-200 employees Employees number: 51-200 employees

August 2016

August 2016

Powerful features with a lot of quirks.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Software has a lot of great features but could use some work regarding how intuitive it is to use. Have had a significant amount of technical glitches and it seems that something always needs to be fixed with the system. Overall, it is better than what we had but I will continue to look for other options.

Pros

The proofing system works well for users.

Cons

Very glitchy.
Not intuitive.
A lot of steps and buttons to click through to get to one point. Seems like this could have been consolidated.
No easy way to run reports. Very confusing set up.
Despite having the dashboard up and open on my computer, it constantly times out. No easy way to log back in. Have to click through a bunch of error buttons, then close the whole thing down. Then open it back up and log back in. Happens 3-4 times daily. Have contacted support about this but never any response.

Advice to Others

Keep looking elsewhere. We opted for this because it seemed to have everything we needed. The demo is very deceiving as you get just a very small view of what it is. Ask A LOT of questions first. The software isn't awful. It just needs a lot of work and I think input from users to make it more intuitive. I hope they fix it because it has potential.

Source: Capterra