Eventival Software


 

Eventival is a cloud-based event management platform that enables organizations and individuals to manage music festivals, film festivals, conferences and award shows. The solution helps manage the general activities of an event including people, companies and event content. Users can store and manage contacts in various categories such as people, organizations and artists in an online database.

Eventival offers a mass-mailing module that helps event organizers personalize and send newsletters, press releases and other emails. Users can also send PDF attachments for invoices and invitations. Eventival allows organizations to print mass badges, guest itineraries, hotel vouchers and more.

Eventival provides online registration capabilities by accepting payment through various gateways which include PayPal, Swedbank, The Pay, Buckaroo, Sampo Pank and Epay. Other features offered by the tool are project management, membership management, volunteer management and partner-relations management. Eventival encrypts all user data and takes a backup every 24 hours to ensure minimal data loss.

 

Eventival - Accreditation
 
  • Eventival - Accreditation
    Accreditation
  • Eventival - Festival schedule
    Festival schedule
  • Eventival - Event invitations
    Event invitations
  • Eventival - Volunteer form
    Volunteer form
Supported Operating System(s):
Web browser (OS agnostic)

20 Reviews of Eventival

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catherine from Kosmorama Trondheim International Film Festival
Number of employees: 2-10 employees Employees number: 2-10 employees

June 2017

June 2017

The system makes us more confident as a festival!

Ease-of-use

Functionality

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Customer Support

Value for Money

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We are in the process of trying it all out for the festival 2018

Pros

Before training with the Eventival team we had very different experiences with the system from nothing to experts on the booking modules from our film department. Today we use many different systems for all the festival´s needs and was looking to merge, integrate and push all these into one system as much as possible. We can with certainty say that we had a revelation with what we actually can do with Eventival! The most important thing that came up in the training sessions was the fact the system makes us more confident as a festival. It teaches us something about how we can organize ourselves better to get more value out of our own data from the festival. It makes us asks some questions about us as festival and that it super- awesome, when that is how we grow stronger, merrier and bigger!

Cons

We would have wanted the system to be more mobile friendly and more mobile integrated but understand this is something Eventival is working on now.

Source: Capterra
 

Mariona from SEVILLE EUROPEAN FILM FESTIVAL-NETWORKING EVENT

June 2017

June 2017

Every year we are taking much better advantage and nowadays it is an essential working tool.

Ease-of-use

Functionality

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Value for Money

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Pros

It is a tool that allows to easily connect the work of the main departments of a festival. It leaves nothing to chance. In addition the improvements they do during the year are very useful and never fail to continue improving. Eventival team is fantastic. It is a pleasure to work with them and we love to improve all together.

Cons

At first it is not very intuitive, but once this step is solved with the kind help of the Eventival team, it becomes an essential tool for the organization of the event.

Source: Capterra
 

Pavel B. from T.S.R.ACT
Number of employees: 11-50 employees Employees number: 11-50 employees

February 2017

February 2017

The best event management software ever!

Ease-of-use

Functionality

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Value for Money

Ease-of-use
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I think that the leadership of Eventival is the result of problem solving concept and an inspiring enthusiasm of its creators. I appreciate very much the sensational job of Eventival team on this event management software which we have been successfully using during the past years...

Pros

I think that the leadership of Eventival is the result of problem solving concept and an inspiring enthusiasm of its creators. I appreciate very much the sensational job of Eventival team on this event management software which we have been successfully using during the past years

Cons

Nothing

Source: Capterra
 

Jiri from DEPO2015 - Pilsen
Number of employees: 51-200 employees Employees number: 51-200 employees

January 2017

January 2017

Eventival for European Capital of Culture - Pilsen 2015

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Eventival helps us efficiently organise guest services for dozens of annual events in various language mutations and for various target groups, and it is also enormously useful when organising the work of our team of six hundred volunteers. Like with every information system, the start may be a little rough, but it has paid off, and Eventival has become a companion to everyone on our team.

Pros

Easy to use whenever you are.

Cons

Tough start, like any other database.

Source: Capterra
 

Tomas from Alternativa pro kulturu
Number of employees: 2-10 employees Employees number: 2-10 employees

December 2016

December 2016

Only Eventival could do this for us.

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We began to use Eventival when, besides organising the three-month music festival JAZZINEC, we created JAZZ WORLD PHOTO, an international photography competition. We were looking for something that would facilitate the registration and categorisation of the applicants and accepting photographs into the competition, but that would also be a communication tool facilitating independent deliberation of the jurors, production of the gala evening and, in the next stage, organisation of our travelling exhibitions. All this can now be done with ease and comfort. Most importantly, Eventival fulfilled a rather exceptional request we had: that none of the jurors and voting organisers would have access to the current data as long as the application period for the new round is running, This was necessary in order for the compete neutrality of the jurors. Only Eventival could do this for us.

Pros

It's easy and comfortable.

Source: Capterra
 

Jorge from TYTTT
Number of employees: 51-200 employees Employees number: 51-200 employees

December 2016

December 2016

Great software once you dive into the full range of possibilities

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I've been using it quite a lot to send invitations for film festivals. The search queries are not too intuitive at first, but once you understand the logic of it, it's a great tool.

Source: Capterra
 

Florian from Visions du Réel Festival international de cinéma Nyon

November 2016

November 2016

A constant willingness to develop the system further

Ease-of-use

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After five years of using Eventival, it has become an essential tool for almost all our departments, and the festival is running very smoothly with it.

Every year, we use it more extensively: this year, we have used the Personal Schedules much more professionally and systematically, in 2017 we plan to integrate our new website with Eventival even better. We also always appreciate the availability and flexibility of the company's staff, and the constant willingness to develop the system further while listening to our needs and demands.

We really appreciate this collaboration.

Source: Capterra
 

Pedro from FICG

November 2016

November 2016

Highly customizable database

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Eventival is a highly customizable database that can solve specific needs of any film festival. Eventival can import profiles directly from cinando solving a lot of the regular data capture problems. Being a online database its perfect to stay connected to the festival from every where you are. Eventival's support team has tended must of our requirements. But the fact that you can customize the platform to your needs is the best feature.

Source: Capterra
 

Marketa from Czech Film Center

November 2016

November 2016

Eventival = reliable team member

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Eventival helps us to manage a huge amount of interconnected data ¿ to collect, sort and transform the information not only about film projects, but also about events, companies, and professionals. In addition, it is a great support for overall communication with film professionals in the Czech Republic and worldwide.
It facilitates the research of specific data, the administration of reminders and many other things that institution like Czech Film Center has to deal with every day. And not to forget, thanks to the copying of data from the database to our website, it helps us build our new online presentation.
Shortly ¿ it is ready to take from our shoulders the often exhausting and time consuming back office work in large extent. So if we feed the beast properly with correct data, we can free our minds and use our potential and work experience for more delicate tasks.

Source: Capterra
 

Giovanni from Giffoni Film Festival
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2016

November 2016

Eventival - useful and unique!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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We started using Eventival from the beginning (2008/2009) and we have seen grow it year after year. The support team is fantastic and listen to the suggestions of all customers to try to improve the software. Today we consider it indispensable for our festival also for the jury form that they have created for us. Eventival simplified all the festival departments life and it helps us to save a lot of time. It's a web based software and this is extremely useful because allow us to work from different places been always connected.

Pros

web based, very helpful support team, easy to learn and use, saves time and work,

Source: Capterra
 

Frank from Berlin Fashion Film Festival

November 2016

November 2016

A great tool for film festival management

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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We¿ve had a really fast growth in terms of submissions for the Berlin fashion Film Festival. As having to manage everything via spreadsheets became painful, we were looking for a tool to handle the most important processes in terms of managing the films, such as submissions, film-review, judging, etc. We tried out various systems, but with Eventival we feel the safest, especially because of their great, friendly and efficient customer service. On the rare occasions when you might have a question or problem with the system, you will always get prompt replies and solutions. The tech guys at Eventival have also made plenty of customizations for us at a fare rate. The whole Eventival team feels like an extension to our team, and we love having them in the BFFF family.

We still don¿t use all of the functionalities of this cool tool but we will extend this usage as we move on.

Source: Capterra
 

Cristina from Trieste Film Festival
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2016

November 2016

TSFF + WEMW = Eventival!

Ease-of-use

Functionality

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Value for Money

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Since we start using Eventival we must recognize that it simplified a lot all the festival departments life. It helps us to save a lot of time, organize all our data and it easily links them together.
When we started using it last year, at the beginning it meant a big change for us, but Eventival team offered a very useful support with all the question / problems we had. After one year they are still available all the time and it makes the difference.
The fact that is web based is extremely useful because allow us to work from different places been always connected.
We are very happy to have Eventival as a partner: the festival organization without it would be much harder!

Pros

web based, very complete for festival needs, very helpful support team

Source: Capterra
 

Johan from Fantastisk Filmfestival
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2016

November 2016

The quintessential tool for festival management

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Quality
Value for Money
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We have been using Eventival pretty much since it's inception and it's become a essential tool for managing our festival. It has EVERYTHING you need along with stuff you didn't even knew you needed. The team behind it also has one of the best customer services available which is useful in the beginning as it can be a bit overwhelming at first. But as soon as you get a hang of it, it is super user friendly. It is also very adaptive to your needs whether you're a bigger or smaller festival and the connection to Cinando is invaluable to a film festival like ours.
Eventival comes highly recommended!

Pros

Overall the best platform of it's kind!

Cons

Can be a bit overwhelming at first

Source: Capterra
 

Cristian from Transilvania IFF
Number of employees: 11-50 employees Employees number: 11-50 employees

November 2016

November 2016

Best option if you want to upgrade your way of working

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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Eventival is a must tool when organizing a film festival or any sort of event. Developed to cater for the needs of various departments within a film festival, the database has improved a lot in the last years thanks to the imput its creators receive from their partner festivals. Eventival has a user-friendly interface which invites you to explore and does not intimidate as databases usually do. We at TIFF cannot imagine what would mean to organize an event so complex as a film festival without a tool of this kind.

If you are sick and tired of using Excel sheets, you should not hesitate to get Eventival. It offers a better structure of information, assures better communication within departments and saves so much time for everyone.

Pros

It's very friendly use, adapted to our needs and improving constantly. During the festival they are offering the best support to make our life easier and also in the last years we managed to integrate Eventival with our mobile app and also ticketing soft

Cons

Sometimes is difficult to work with Eventival due to internet connection. We have a large team and sometimes we have up to 30 persons working in the same time and the internet can became a problem.

Advice to Others

Make sure you have a proper training with your staff before starting using it. We invested in a Eventival Guru in our team and all the issues are managed by him directly with the Eventival staff.
Also make sure you have a reliable internet structure in your office.

Source: Capterra
 

Mercedes from TorinoFilmLab

October 2016

October 2016

Eventival for TorinoFilmLab

Ease-of-use

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Value for Money

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Through Eventival we manage our whole backoffice and link our database to the website. The fact that it is online is extremely useful, as we are an international team working from different places.

Source: Capterra
 

Nelly from Prague European Summit
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2016

October 2016

Great software for the conference

Ease-of-use

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Value for Money

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Prague European Summit is conceived as a platform for a high-level strategic debate on the future of the European Union and it is very important for us that the logistics and all related activities were smooth and flawless. The registration for the last year of the Summit was carried out through the Eventival management software that helped us to handle a registration process for the conference to a large extent. We had used such a registration system for our conference for the first time and had been very satisfied how it worked. Even though it might seem to be a complex and complicated system at the beginning, we have to admit that it has really eased our event management process and eliminated any mistakes that would have occurred when registering through emails or other common way usually used for such events. Especially, the transport and accommodation module had done a great deal of work for us and saved our time.
The system itself is very easy to master and has an extensive guide which is easy to follow. Thanks to a professional and immediate support from Eventival team, greatly appreciated especially under the pressure just before the event, the Summit was a great success. We highly recommend Eventival and will be definitely using it for our future Prague European Summit and other events we hold.

Pros

Easy to learn and master, many modules to choose from, saves time and work, great and immediate support from the provider.

Cons

It seems to be a bit challenging at the beginning.

Source: Capterra
 

Tereza from Czech Film and Television Academy

October 2016

October 2016

Eventival - a must have database

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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After three years with Eventival, we cannot imagine working without it anymore.
Communication with the members of our Academy is nowadays done only through Eventival and its great mass-mailing tools, we use it also as a database for the whole history of the Czech Lion Awards, as well as for inviting guests to our Event. The Eventival team customised several features for us with great empathy and efficiency, and among other great features created a whole new voting module, which is a crucial tool for us as thanks to Eventival we were able to present the new online voting system which was accepted by the academics with surprisingly immediate enthusiasm and contentment. The whole platform is very logical and intuitive and links all sorts of information together, thus hugely economising our time and efforts. We are truly happy for having Eventival as our partner.

Source: Capterra
 

Algirdas from Vilnius Film Festival
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2016

October 2016

Vilnius FF would highly recommend it!

Ease-of-use

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Value for Money

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Since 2010, when Vilnius IFF ¿Kino pavasaris¿ started collaborating with Eventival, our festival has increased in both size and quality. There is no doubt that this platform had and still has a significant role in such expansion. Such technology allows programmers, guest managers and other team members to submit, extract and customize their information in a more efficient way, therefore saving time for genuine film festival work: watching films, communicating with distributors, directors, organizers, etc.

Eventival puts us one step ahead in digital connection with the audience. It¿s one system to connect them all.

Pros

that is specially made for film festivals and reflects the needs from organizations.

Cons

It could be more user friendly.

Source: Capterra
 

John from Sarasota Film Festival
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2016

October 2016

Eventival put us all on the same page

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
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We were in dire need of a system. So we did our due diligence and vetted festival software and we unanimously settled on Eventival because of its 360-degree view of managing a film festival. Eventival enabled our programming, events, guest services and marketing to all work in ONE system. We can't wait to unleash even more functionality for next year. What's a huge plus is the Visitors Page where filmmakers, talent and VIPs can see their itinerary, RSVP to events and check their schedule. What makes Eventival stand out is its documentation, training and support. We've always gotten our questions answered in a timely manner. Eventival has been very open about accepting suggested feature enhancements as well. I definitely, definitely, definitely recommend using Eventival if you're a film or any type of festival that's going through organizational pains.

Pros

It streamlines the festival management and enables staff to seamlessly see what's going in programming, guest services, events, marketing and administration. Eventival is easy to configure and the support and training is stellar.

Cons

Because this software is so comprehensive, it can be challenging to unleash all its features.

Advice to Others

Read the documentation. It's extensive.

Source: Capterra
 

Elena from Eurasia Imternational Film Festival

October 2016

October 2016

Eventival at XII Eurasia IFF

Ease-of-use

Functionality

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Value for Money

Ease-of-use
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Eventival makes work at such kind of events much easier and saves time! It's easy to use and if one faces any problems the Eventival team is always ready to give you prompt assistance, so you feel safe. Eventival team is always open to a dialogue and it's very easy to deal with them. It's a great database platform which has many opportunities for the companies to work more efficient, but at the same time is quite easy in getting into it. We hope to develop our co-operation with Eventival!

Source: Capterra