We now have everything in one place, which we never had before. instead of emailing 20 attachments to an emailed agenda, people can get it simple and easy every time.

Board Bookit is very easy and simple to understand and use, for the administrator as well as the regular user. Everything is in one place - works great!

At times, we have members who have a hard time receiving BB emails. It's usually a problem on their end, but it can be a hassle.

This has been an excellent way to streamline our governance operations and keep sensitive documents secure.

This software does an excellent job at providing a high amount of functionality with an intuitive interface, on both the user-facing end and on the admin-facing end. This is very important because many of our users are late adopters to technology. The designers of the software clearly had a keen understanding of their audience and what their needs are. This software meets our basic needs and at a fair price.

The software's functionality is, in many ways, "silo-ed." So, for instance, if you upload a document to one area of the board portal, you also have to upload it to every other place you'd like for it to appear. In other words, you can't effectively link to or refer to information stored on different parts of the portal. Also, we have two affiliate companies under an umbrella company -- there's no real way on the portal to delineate this on the portal; it is primarily set up for one sole organization.

Great

It help us manage our meeting and send reminders to us before the meeting starts

Some features are difficult to find and sometimes users become frustrated

The best experience -- right from the beginning -- is the support. If we can't figure it out on email, someone calls and we set up an appointment to get it right. Everyone has been friendly from the very beginning.

1) "Cloning" meetings and agendas 2) Emailing right from the site to our Board members 3) All of our Board members took to the site at the first meeting 4) Presentations are done right from Bookit now instead of working back and forth with Powerpoint and printed materials; we just project Bookit to the screen 5) No more dealing with Adobe; which is not always user friendly with Excel documents

1) Agenda formatting; but we have a workaround; I wish there was a way to reduce/increase font size, margins, and the ability to put spacing inbetween agenda items.

Great

User friendly and effective. It is easy to add and delete documents. I like that users outside of the administrator isn't prompted by all notices when changes are made.

My Board members have a problem suggesting amendments and making notes on documents. I suggest a box option to add comments to minutes and documents and a share options so it can be seen and or accessed by members

BoardBookit has given us the tools to distribute our board materials and documents; not only electronically but safely! The system has also allowed our managers to E sign materials before deadlines. It has truly been as great addition to our organization.

Ease of Use Security PDF Sharing capabilities

I don't really have any cons just a suggestion about the time entry on the agenda if it could update with the hour and minutes. For example if I place 10 minutes unto the time frame it would put 9:00am-9:10AM on the agenda. We manually type this out but other than that this system is great!

The ease of implementation and use combined with the cost effective solution offered, I would recommend this to any non-profit.

The ability to streamline our board communications, meeting materials and scheduling is amazing. With the platform being accessible via web browser on any computer and via app for most mobile devices, implementation has been quick and seamless. The setup was smooth and ease of use has been great for our board of directors.

The only limitation we've found thus far is the lack of integrated video. Having to use another tool to host our virtual meetings adds a layer of complexity, but we're hopeful that BoardBookIt will soon release a video solution for an even better experience.

Govenda has been a terrific option for us to host Board meetings and obtain e-signatures on secure documents. The customer service team is super responsive (usually within an hour) and are quick at providing me answers or solutions to my questions.

The product is super easy to use with very short implementation timeframe. I love that I'm able to control the company settings on my own (as a super user) rather than having to rely on the helpdesk to add, delete or change things. The drag, drop and copy features makes the software super easy to use and I can set up meetings & agendas quickly. My Board members have found the software extremely easy to use.

Dashboard view only shows the next 3 meetings rather than ability to scroll to see all upcoming scheduled meetings with published agendas.

BoardBookit has allowed our school to run more organized and efficient board meetings. We are able to put items on the agenda during the month. The software organizes all out attachments and creates PDFs of the agenda that we can post online and at our site. It also complies the full board book. Board members can go online and annotate the board book as they prepare for the meetings. During the meetings, we can project all the documents for the public.

Four things that would make this software perfect: 1. Presentation mode needs some improvement. The idea is that the presenter can control other board member's screens. 2. Public facing portal. Right now we have no connection between our website and BoardBookit. It would be great if Boardbookit could automatically publish agendas on the website. 3. A full screen option for attachments when projected. Right now, the full screen version doesn't actually fill the whole screen making detailed financials hard to see when projected. 4. Conferencing connection / audio recording. We record our meetings and often have a dial in number. It would be great if we could record and store audio recordings in board book it.

Now that I am familiar with the software and have been using it for 2+ years, it is much less intimidating and I would recommend it, provided the user has training.

Meeting information is easily changeable and you can upload documents very easily. Once you know what you're doing it's much more user friendly.

To the new user going into the software for the first time, it is very confusing, especially if you don't use it that often.

I serve a 40-member board of trustees who are geographically diverse and have varying degrees of technical skills. Some are still using flip phones. I purposely selected this platform because it has the simplest user interface and is fairly easy to navigate even for the most dedicated Luddite. Prior to introducing Board BookIt, our board had no online platform and all communication was done via telephone or email. Board BookIt has streamlined a number of processes and has empowered our board to be more effective trustees.

I like the ease of use. Once one agenda has been built in the system, there is the ability to import that agenda into a future meeting to utilize as a template. This is a great time-saver. I like the ability to import previous minutes into an agenda. I like that it tallies RSVPs and attendance for me. The survey, vote, and e-signature features have been a great asset for my 40-trustee, geographically-diverse board of trustees.

The Minutes interface is problematic and difficult to navigate. There is embedded formatting that is terribly uncooperative. I have found it is easier to type my minutes into Word and then copy and paste into the minutes template.

My overall experience with BoardBookit has been very good. All meeting information is housed in one location with easy access to current and previous meeting documents in a secure environment. Our meeting information can be accessed through apple or android devices at any time.

What I like most about BoardBookit is how easy it was to get started and implement company wide. We use this software for all of our board and committee meetings. I like the fact that you can import previous agendas rather than starting each meeting from scratch. You can add documents when they become available as opposed to waiting until all documents are received to upload. If items need to be moved on the agenda, it's as easy as dragging and dropping where needed. BoardBookit is VERY user friendly. The customer support line is very helpful.

I haven't found anything that I do not like about this software.

BoardBookit keeps everyone connected, without a bunch of emails! Everyone knows to check their meeting for uploaded documents and doesn't have to worry about meetings they are not a part of. You can limit the number of Notifications and Reminders sent. You are able to forward load the system and only publish the upcoming months meetings; again, relieving the members of multiple notices for dates they may forget about. I am more hands on and "control" the program tighter than my predecessor.

Learning curve is minimal for tech savvy and moderately savvy individuals.

Not being able to make adjustments and continue in the same location/document. Edit the Agenda and it takes you out of the Meeting document.

I like how user friendly the software is. I also like how I can manage users, and lock the settings on specific documents to ensure what users have access to view the document. I also really like the ability to include a note in the communication that is sent when changes are made, prior to the communication being shared with the recipient(s).

When the system glitches (agenda items don't save after typing, attachments don't load into the agenda, the import function doesn't work properly), it is a big hinderance and doesn't offer much flexibility. This rarely happens, but when it has happened it has been very frustrating due to the high level of importance of the work that is completed in the site.

We save an enormous amount of time putting together our board meeting materials, our annual meeting materials and our orientation materials. Our trustees are very happy with the ability to access organizational materials on the fly. We do feel that added expenses is money well spent!

The fact that we have substantially reduced the need to print and mail materials; the ease with which staff can put together meeting agendas and materials. The portability of materials has been a plus for our trustees who are spread around the state.

The process to join and review the documents has proven to be difficult and it is too easy for user to get kicked out and then the struggle to rejoin becomes disruptive to the meeting. Really wish you could use it to poll trustees for meeting dates. Also, it would be really nice if notes that folks makes on the materials could be shared.

It has made like a lot easier now that I have everyone working on one system

We have all the meeting through out the bank in one place and it is easy to locate documents needed.

Converting agenda to minutes not user friendly at all you can not make them look good unless you copy and paste into a word document everything starts getting out of order need to be able to easily change positioning on the minutes.

The benefits I have noticed is there is one portal that you need to deal with anything related to your board and committees.

For years we have had problems trying to keep everything related to the board and committees at the tip of our fingers. When taking on my new position with the ADC one of the first tasks I took on was trying to bring a stronger sense of governance. I looked and tried several different types of software. We choose this software because of its ease of setting up. Once you have this completed the biggest problem is getting your board and committees on program.

The features I feel the software is lacking is tracking emails sent through the site to members.

BoardBookit allows us to store all our governance documents and communicate with our Board and staff all in one place. Setting up meetings and creating a Board agenda is so much easier with this software. We have also really appreciated the document signing and voting functionality. I also appreciate the willingness of the BoardBookit team to entertain new product enhancements.

The calendar in Board Bookit only shows meetings currently. I wish the software had a calendar that allowed Board tasks (e.g., review of the 990, budget review, etc.) to be listed on a published calendar. While larger organizations might not need something like that, for a small organization like ours, it would be helpful for all the members to see what’s coming up for the Board.

The benefits of using Boardbookit is that: 1. saving cost on lot of paper as we used to print our board papers 2. saves a lot of time 3. user friendly 4. Board Members are able to access the papers at anytime and anywhere preferable 5. uploading last minute papers isn't a problem now because before we would have to deliver papers to the board members residence around late at night 6. saving cost of tonners 7. makes the compiling and organising of Board Meetings and papers so much easier and efficient.

I like that its so easy to use. its so user friendly and makes compiling of Board Papers so easy. I used to print all our board papers and had to manual number the pages and our Board Packages always consist of 350 pages and more and Board Bookie makes my work so much easier by generating the Agenda and numbering all the pages automatically. And the fact that the Board Papers are able to be accessed at any time and anywhere is really awesome:) It also automatically links the meeting date to outlook which sets as a reminder before the meeting which is really great. overall, I really love Boardbookit

probably the fact that we have to upload everything in PDF form and I usually sometimes have to upload presentations and excels sheets but I would have to save it first in PDF form before uploading. apart from that I have no further comments

I enjoy the ease of uploading documents. The simplicity of using it makes it so covenant. I do have to spend much time teaching new user

It is very easy for my board . They haven't started using the voting part of the software yet, I hope to teach them this part next

I am not sure I have found anything that I do not like.

Our experience has been positive overall. BoardBookit support has been very good. Although it takes a little time to get used to the system, you can become functional on it without a huge effort.

It’s been relatively easy to implement. We have never used a tool like this and our board consists of varying ages and abilities. Nearly everyone is up and running with it, and it already saves time and aggravation in accessing and sharing information, conducting votes, etc.

Doesn’t allow a multi-day meeting. Our board meetings run from Friday evening through noon Sunday and we have to set up three separate meetings to accommodate this.

BoardBookit saved us time and made the jobs of the admins who manage the board easier. It also helped us to get more benefit from our board members because they were happier and well-prepared. Also, for a while, we really wanted phone apps to accompany the iPad and Android apps. But those have been released now.

After four years of using BoardBookit, I could list a ton of pros. First, we were able to make the switch quickly and with little issue. Learning to use the portal for both our admins and board members was simple and the BoardBookit team walked us through any questions or concerns we had about moving our current process into the portal. BoardBookit has allowed us to manage our meeting materials with such ease and it has cut down significantly on the time we used to spend on meeting prep. It's also really helped our board members because they have access to reference materials that they previously had to request from us.

It is a good fit for our organization and our board members like have easy access to different documents such as monthly financials and budgets without having to email someone every month.

Easy and functional software to use for multiple meetings and users. You can pull the agendas forward and not need to recreate new agendas every month. The ability to contact users within the portal is nice - reminders are a great feature.

Privacy within users and meetings could be better. There needs to be a level between administrator and user. Need to have the ability to save documents you use in meetings every month within the system so you don't have to upload each time.

I have appreciated that Govenda stores present and past meeting info that is easy to access.

Govenda is a great meeting management tool. The great advantage is it’s paperless, while being easy to navigate

I can’t think of any cons as a meeting management tool.

We have a number of board members who travel and BoardBookit makes it easier for them to access meeting information wherever they are without having to take a binder with them. I just wish we had more board members who were frequent users. At the moment, I still have 75% of my board still requesting hard copies of board materials and it makes double work for me.

BoardBookit is so user friendly and intuitive. So many features are automatic- I barely have to think, just click.

Nothing. I just wish I had more members using it.